Progress report template

Projects can easily drift off course when teams don’t have a detailed view of their progress. Without a regular reporting process, you risk providing stakeholders with outdated information and missing important milestones. A progress report template helps solve this issue by standardizing how you collect, monitor, and share project updates in real time.

Instead of gathering data from spreadsheets, slides, or emails, you can manage project progress in a single location. This free progress report template provides a simple way to document completed tasks, report metrics, and share status updates for every reporting period: daily, weekly, monthly, or quarterly.

Who benefits from progress report templates?

At Asana, teams use progress report templates to transform routine updates into meaningful insights. This type of structure ensures everyone, from startups to enterprise teams, can track progress and make better decisions with less manual work.

Project managers

Get insight into project plans, metrics, and roadblocks. A weekly progress report template helps you see which milestones are on track and which need attention.

Team members

Coordinate your team with completed tasks, project status, and upcoming steps. When you keep every update in one dashboard, organization is easier.

Stakeholders and executives

Monitor overall project performance at a glance. With data-driven reports and graphs, you help leaders see progress toward goals without needing to sift through multiple spreadsheets.

Clients and partners 

A one-page progress report provides transparency on deliverables and timelines, which creates trust and effective communication throughout the project lifecycle.

Why use Asana’s progress report template

Here at Asana, we’ve seen how much time teams save when reporting is automated and consistent. With a progress report template, you can capture updates, share results, and customize it to match how your team works best.

You can tailor this template for almost any type of progress report, including:

• Daily progress report template: Ideal for teams tracking short-term deliverables or day-to-day tasks.

• Weekly progress report template: Perfect for project managers who need to summarize accomplishments, blockers, and next steps every week.

• Monthly progress report template: Helps leaders and stakeholders review long-term progress and key milestones.

• Quarterly progress report template: Summarizes achievements across multiple projects.

• Employee progress report template: Tracks individual goals, performance metrics, and development milestones.

• Construction progress report template: Coordinates contractors and clients around schedules, budgets, and site updates.

• Work in progress report template: Gives visibility into ongoing projects and helps teams adjust priorities in real time.

• Student progress report template: Provides a structured way for educators or mentors to track learning outcomes and achievements.

By customizing the Asana template for your specific workflow, you can turn any reporting process into a repeatable, time-saving system that helps you make decisions and set goals.

How to use this progress report template

We designed this progress report template to make reporting simple and actionable. Each section in your Asana project maps to a key part of your status report, so you can track updates, document risks, and plan next steps without jumping between tools. With this template, every reporting cycle (weekly, monthly, or quarterly) builds on the last to help your team see progress trends over time. 

Step 1: Complete your executive summary

Start by summarizing the big picture of your report. The Executive Summary section gives stakeholders a quick overview of the project name, timeline, and reporting period. Use this space to highlight the overall project status, key metrics, and milestones reached since your last update.

Also, add any high-level insights or takeaways to your executive summary. For example, you might note that the project remains on schedule, budgets are stable, or goals are trending positively. 

Step 2: Update the project status summary

The Project Status Summary section is where you document the current progress and status of the project. Include information such as task completion rates, recent goals, and team bandwidth. You can use custom fields for risk level, effort estimate, and progress percentage to quantify your status clearly. You should also explain any deviations from the plan. If milestones were delayed, note why and how your team is addressing those blockers. 

Step 3: Log accomplishments (work completed)

Use the Accomplishments section to list completed project deliverables or tasks from the reporting period. Each accomplishment should link directly to the related task in Asana, making it easy to review supporting documentation or comments. If you track results in tools like Google Sheets or Excel, link those files here for reference.

This section is a great place to summarize trends or wins. Mention measurable achievements, such as “increased social media engagement by 12%” or “closed 10 new sales opportunities.” 

Step 4: Identify challenges, issues, and risks

Every project faces obstacles, and this section helps you document them. The Challenges (Issues and Risks) section is where you list blockers, dependencies, or areas where progress slowed. Use priority and risk level fields to categorize and flag items that need escalation.

You can also include context for each issue: what caused it, who’s responsible for resolution, and how it affects the timeline. This documentation makes it easier for stakeholders to approve resources or adjust priorities in response to changing conditions. 

Step 5: Outline plans and next steps

The Plans (Next Steps) section connects your accomplishments to future work. Use it to describe upcoming deliverables, goals, or milestones for the next reporting period. Assign tasks to team members and set due dates. Add links to related project plans or sub-tasks for visibility. 

Step 6: Assign and track action items

The final section, Action Items, turns insights into tangible work for your team. Convert any follow-up items, like stakeholder approvals, new requests, or risk mitigations, into Asana tasks. Use the assignee and due date fields to ensure no task falls through the cracks.

By maintaining action items within the same workspace, teams can close the loop between reporting and execution. You’ll create a living workflow where reports naturally evolve into results.

Asana’s project reporting features

Asana’s built-in features turn this progress report template into a dynamic reporting system that fits any workflow. Below, we share a few of our favorites, but you can review a complete list of Asana features for more inspiration.

Custom fields

Track metrics like completion rate, reporting period, or risk level. Custom fields help you sort and search data throughout all of your reports.

Dashboards

Turn data into visual insights with charts that show overall project progress. With dashboards, you’ll simplify reporting for stakeholders at any level.

Timeline

Map milestones and dependencies to ensure each deliverable stays on schedule. A timeline view helps you identify roadblocks before they impact delivery.

Goals

Connect your project status reports to team or company goals. Monitoring how goals align with metrics helps keep everyone focused on results.

Rules

Automate updates, reminders, and recurring report creation. For example, create a rule that automatically generates a new weekly progress report.

Portfolios

Monitor multiple projects and reporting periods at once. Portfolios help you provide executives with a big-picture view of progress across multiple projects.

Recommended integrations for progress report templates

Integrations help teams capture data, share updates, and visualize progress without switching tools. Visit our app integration hub to find the platforms and software your team regularly uses.

Google Sheets

Sync Asana data into Google Sheets to create charts or pivot tables that show performance metrics across reporting periods.

Slack

Send automatic reminders to update reports or share progress highlights directly in Slack channels..

Microsoft Teams

Export your one-page progress report into a presentation format. This integration is perfect for stakeholder meetings and project updates.

Google Drive

Attach documents, dashboards, or completed reports to your template so all collaborators can access the same material quickly. 

Jira Cloud

Link tasks and issues from Jira to include technical progress in your project report. Great for mixed product and engineering teams.

Zoom

Schedule report review meetings or weekly status calls directly from Asana using the Zoom integration.

FAQs about progress report templates