A paper weekly planner might work well enough for personal use, but let’s be honest—no matter how hard you try to keep to your schedule, things change. Issues come up where your day gets completely reorganized, which is hard to manage on a printable weekly to-do list. For task management, you’re much better off using a customized digital weekly to-do list template that’s editable in a few simple clicks.
Creating and using a weekly to-do list template is simple, especially when it’s digitized. Follow these steps to launch your own in a matter of minutes:
Create sections for each day of the week.
Add tasks to each weekday section.
Assign team members, due dates, and project dependencies as needed.
Weekly to-do list templates simplify your weekly planning and help you get ahead, with an easy-to-view layout showing everything you need to complete each week. Note that if you’re someone with a lot of daily tasks, a weekly planner template could be overwhelming. If that’s the case, you’re probably better off with a daily to-do list template for your task management.
Regardless of whether you use a daily or weekly planning template, there are many benefits to keeping a task list template as your go-to system. It’s a one-stop-shop system, allowing you to set it and forget it.
With a weekly to-do list template, you can:
Create a custom template once and reuse it forever. By creating your weekly to-do list template in a project management platform, you can automatically create a new one every week with the click of a button.
Organize your week in one sitting. Then, every time you need to reference your workload, you can simply pull up your current weekly to-do list, review what you’ve completed, and see what tasks still need your attention.
Over time, your workload will change. Whether it’s a new role or just shifting priorities, you want a weekly to-do list template that’s as flexible as you are. By setting your template up in a work management platform, you can adjust the template to fit your new needs as your workflow and responsibility changes.
Automating your weekly work with a template is helpful with recurring tasks, where you can add project dependencies and documents directly to them. You can also connect your workflows to your to-do lists and design them so that all your tasks fall into place exactly where you want them.
In day-to-day work, it’s easy to lose sight of the big picture. Connecting the weekly tasks in your template to your goals lets you track progress and celebrate larger project milestones in real-time.
Board View. Board View is a Kanban board-style view that displays your project’s information in columns. Columns are typically organized by work status (like To Do, Doing, and Done) but you can adjust column titles depending on your project needs. Within each column, tasks are displayed as cards, with a variety of associated information including task title, due date, and custom fields. Track work as it moves through stages and get at-a-glance insight into where your project stands.
Automation. Automate manual work so your team spends less time on the busy work and more time on the tasks you hired them for. Rules in Asana function on a basis of triggers and actions—essentially “when X happens, do Y.” Use Rules to automatically assign work, adjust due dates, set custom fields, notify stakeholders, and more. From ad hoc automations to entire workflows, Rules gives your team time back for skilled and strategic work.
Dependencies. Mark a task as waiting on another task with task dependencies. Know when your work is blocking someone else’s work, so you can prioritize accordingly. Teams with collaborative workflows can easily see what tasks they’re waiting on from others, and know when to get started on their portion of work. When the first task is completed, the assignee will be notified that they can get started on their dependent task. Or, if the task your work is dependent on is rescheduled, Asana will notify you—letting you know if you need to adjust your dependent due date as well.
My Tasks. My Tasks is a personalized view that shows you every task that’s assigned to you, regardless of which project or team it lives in. By visualizing all of your to-dos in one place, you can sort and prioritize work and ensure nothing falls through the cracks. With My Tasks, you can toggle between list, board, and calendar views to work the way you want.
Clockwise. With the Clockwise + Asana integration, you can add Asana tasks as time blocks in your Google Calendar. The Clockwise + Asana integration allows you to specify the duration of tasks, when they happen, and whether Clockwise can automatically reschedule them. Add tasks to your calendar and make time to get work done.
OneDrive. Attach files directly to tasks in Asana with the Microsoft OneDrive file chooser, which is built into the Asana task pane. Easily attach files from Word, Excel, PowerPoint, and more.
Google Workplace. Attach files directly to tasks in Asana with the Google Workplace file chooser, which is built into the Asana task pane. Easily attach any My Drive file with just a few clicks.
Dropbox. Attach files directly to tasks in Asana with the Dropbox file chooser, which is built into the Asana task pane.
Weekly to-do list templates are an easy way to manage daily tasks. Build your weekly to-do list template and get more organized in a matter of minutes.Create your template
The easiest way to design your weekly to-do list template is to create a digital Kanban board software. That way, you can move tasks between days, assign items to other teams, or link them to larger projects to track progress.
The main difference between a regular to-do list template and a weekly checklist template is that the latter is designed for the work week. Instead of a growing, never-ending list of items to complete, a weekly checklist keeps you organized and on a timeline.
To-do list templates are totally customizable. We suggest you include your upcoming tasks, due dates, and a daily breakdown to organize them in your weekly to-do list template, but ultimately, you should decide what functionality you need to get the most from your template.
A project’s scope is just as important as its budget or timeline. Prioritize this crucial part of project management by creating a project scope management plan template.