This free schedule template gives you a ready-made structure for your daily, weekly, or monthly schedule, so you don't have to build a grid from scratch. Assign each task to an owner with a due time and set recurring work to repeat on its own, so your team sees the whole schedule in one place.

What is a schedule template?

A schedule template is the frame you reuse every time you plan a set period, whether that's a day, a week, or a month. You build the structure once, then adjust the details as your work changes.

Schedule templates can be as simple as a daily to-do list or as detailed as a multi-week project plan with owners and dependencies. Either way, you and your team can see what needs to happen and when.

You can build a schedule template in a spreadsheet or a printable planner, and plenty of people do. The format matters less than the habit. Once you plan with the same structure every time, you spend less energy deciding what goes where and more on the work itself.

Types of schedule templates

The right schedule template comes down to how far ahead you need to see and how many people share the plan.

1. Daily schedule template

A daily schedule template breaks a single day into hour-by-hour blocks. If your morning is back-to-back calls from 9–11am and you owe a report at 3pm, you can see exactly where an hour of focus time fits. 

This format also pairs well with time blocking, where you set aside fixed hours for one type of work. Pick the daily schedule template if you mostly plan for yourself and your priorities shift day to day.

2. Weekly schedule template

A weekly schedule template shows five to seven days side by side and lets you spot uneven workloads across your team. An operations coordinator might see three teammates booked solid on Tuesday while a fourth has an open Thursday. With the whole week in view, you can move tasks before anyone gets overloaded or misses a deadline.

Choose this format if you lead a team and want better team coordination around recurring weekly work, like Monday stand-ups and Friday reports.

3. Monthly schedule template

A monthly schedule template trades hourly detail for the bigger picture. Reach for it when your calendar runs on milestones, like a product launch with design review on March 12 and go-live on March 30. You can add recurring events like monthly reporting and budget reviews to the same view and see them weeks ahead. 

A monthly schedule template is the right fit if you plan campaigns or projects that span several weeks.

4. Shift and employee schedule templates

A shift schedule template shows who works which hours. If you manage a retail floor or a field crew, you can use one to make sure every shift has enough people. For help building an employee schedule template around rotations and availability, check out our work schedule template guide.

Why use an Asana schedule template?

You don't need a separate template for each format. The Asana schedule template works as a daily, weekly, monthly, or shift schedule, depending on how you set up your sections and which view you use.

And because it's digital, the plan stays live. When you assign a task or move a due date, the owner gets notified and everyone sees the change right away. With the whole plan in front of you, you can prioritize tasks and decide what moves when something new lands on your plate. Your team always knows what's next.

Here's what you get with a schedule template in Asana:

• Clear ownership for every task. When you assign work, it lands in your teammate's own task list, and they don't have to search a shared file to find their name. If plans change, reassign the task and it moves to the new owner, with no edits to track down.

• Due times plus task dependencies that keep one late task from throwing off the next.

• Color-coded Calendar and Timeline views that show gaps and overlapping tasks before they turn into double-bookings.

• A ready-made structure with sections and custom fields already in place. Start adding tasks in minutes.

• One template for any timeframe, from a single day to a monthly schedule template for your whole team, with no separate files to juggle.

• Real-time updates. When someone changes a task, everyone on the schedule sees it.

Calendar view, recurring tasks, and real-time updates are free on Asana Personal for you and one teammate. To add more people or use timeline view, dependencies, and custom fields, upgrade to Asana Starter.

Who is this schedule template perfect for?

• Project managers planning weekly tasks and due dates.

• Operations teams coordinating daily workflows and team coverage.

• Students and educators building a recurring class schedule template.

• Remote teams keeping work in sync across time zones.

• Contractors and field teams using a construction schedule template to line up crews and project timelines.

• Households organizing cleaning schedules and chores.

• Personal trainers and coaches planning workouts for clients or athletic programs.

How to use this schedule template

This time schedule template takes you from an empty project to a working schedule in seven steps. You can finish the setup in one sitting.

1. Duplicate the template and set it up

Click Use template to create your own copy in Asana. Give the project a name that matches how you'll use it, like "Support Team Schedule" or "Q1 Product Launch," so teammates recognize it right away.

Then add a short project description. Write a sentence or two about what the schedule covers and who it's for, so new teammates will know how to use it from day one.

2. Name and organize your tasks

Write task titles that say exactly what happens in each block of time, like "Client check-in" or "Draft weekly report." Add a due date, a time, and a short description to each one, so teammates know what to expect.

Order tasks the way you'll work through them. Many teams prioritize morning tasks and save admin for later in the day. That way, anyone can scan the schedule and see what comes first.

3. Assign work and set due times

Assign each task to one person. For anything that happens at a fixed hour, like a 10am stand-up or a 4pm client deadline, add a due time on top of the due date. A spreadsheet tells you what happens when, but this template also names the owner and notifies them automatically.

4. Group tasks in ways that fit your workflow

Use sections to group tasks the way your team thinks about the work. You might group by day of the week, project type, or category (e.g., meetings, focus time, admin).

Grouping also helps you spot patterns. If your meetings section keeps filling up week after week, you can reschedule a few calls and free up time for focused work.

5. Customize with custom fields

Custom fields hold the details a task name can't. The template includes three.

• Priority marks tasks as high, medium, or low, so your team knows what to tackle first.

• Work type sorts tasks into meetings, admin, or deep work.

• The time estimate shows how long each task should take, helping you avoid overloading a single day.

Update the fields as priorities shift. You can rename options or add new ones without rebuilding the schedule.

Custom fields are available on Asana Starter and above.

6. Choose the right view

Start in Calendar view to see how work fits across dates, then switch to List view when you want a simple to-do list. 

Timeline view, available with Asana Starter, shows how tasks depend on each other, which helps project teams plan around handoffs.

Board view works well for shifts and recurring tasks, with a column for each day or stage.

7. Keep everything in one place

Keep team communication in the same project as your schedule, so nothing gets lost in email. On paid plans, check the Dashboard tab for a quick read on what's done and what still needs attention. Use Messages to schedule conversations, so the context stays next to the work. Attach documents in Files so no one has to switch tools to find them.

Once every task has an owner and a time, you can open the schedule each morning and know exactly what's next.

Asana features built for scheduling

You can add any Asana feature to your schedule template. These seven do the most work for a schedule.

• Milestones and goals mark the checkpoints that matter, like a launch date or a quarterly review, and tie your schedule to the targets behind it.

• Calendar view shows every task by day, week, or month. It's the easiest place to spot open time and double-bookings.

• Timeline view lays out longer work as a Gantt-style chart, which helps when one task can't start until another wraps up.

• Recurring tasks repeat on their own, so you never re-enter a Monday stand-up or weekly report.

• Asana AI speeds up setup by drafting tasks and suggesting due dates you can adjust.

• Time tracking shows how long tasks actually take. Compare it with your time estimates to plan more realistic days.

• Dependencies tell your team what has to happen first and keep everyone working in the right order.

Some of these features depend on your plan. Timeline view, dependencies, and Asana AI come with paid plans starting at Asana Starter, while milestones, goals, and time tracking come with Asana Advanced. Compare plans to see what fits your team.

Recommended integrations

Connect this schedule template to the tools you already use, from calendars to time trackers. Explore more in the Asana App Directory.

• Connect Microsoft Outlook to Asana to turn emails into tasks on your schedule, attachments included. You can also sync your Asana tasks to your Outlook calendar to see due dates next to your meetings.

• With the Google Sheets integration, you can export your schedule to a spreadsheet for custom reports and keep it synced as tasks change. The Google Docs integration lets you @-mention Asana tasks in a doc, so their status shows up right where you're writing.

• The Time Doctor integration tracks how long your Asana tasks take and logs billable hours.

• Connect Toggl Track to record time on scheduled Asana tasks for time audits and client billing.

• With Notion, you can preview Asana tasks inside Notion pages and sync them into Notion databases.

• The Zoom integration lets you start a meeting from an Asana task and attach the recording and transcript to that task when the call ends.

• Embed Canva designs, like a printable weekly planner, in your Asana project brief so your team can see them without leaving Asana.

Start scheduling with Asana

A schedule template saves you from rebuilding your plan every week. Here's a quick recap of what this guide covered.

• A schedule template is a reusable structure for organizing tasks across any timeframe.

• The right type depends on how far out you plan and how many people share the work.

• Setting one up takes four moves. Duplicate the template, assign tasks, customize the fields, and pick a view.

Your schedule already lives somewhere, whether it's a sticky note or a spreadsheet. Asana takes that plan and puts it to work. Every task gets an owner and a due date, and your whole team sees changes the moment they happen. Start with next week's five biggest tasks and assign an owner and a due time to each one.

Get started free with one teammate today, bring in the rest of your team when you're ready, and by Friday you'll know exactly who's doing what.

FAQs about schedule templates