Outlook + Asana

Ways to use Asana for Outlook

Turn emails into tasks

As action items come in via email, like reviewing work from your agency or a request for design assets from a partner, you can now create tasks for them in Asana right from Outlook. You can then assign the new task to yourself or a teammate, set a due date, and add it to a project so it’s connected to other relevant work. To turn the email into a task, simply click Create Task in the Outlook top bar.

Once you've created a task from Outlook, you can use Asana Rules to automatically trigger actions to your tasks. Learn more about Rules.

Add emails to existing task

Your entire team probably isn’t copied on every email chain that includes information they need to do their jobs. But without these details and context, they can’t effectively do their work. Now you can add the email to an existing Asana task as a comment right from Outlook by clicking Related Tasks in the Outlook top bar, searching for the task you’d like to add the email to, and then click Attach Message.

How to set up the Asana for Outlook integration

An Office 365 subscription as well as access to Microsoft AppSource is required to use Asana for Outlook. In addition to the Outlook Web App, we support the Outlook 2021 Windows to the latest version of the Desktop app, and the Outlook 2019 Mac desktop app to the latest version. For subscription Office versions (i.e. Microsoft 365) on Windows, we support the combination of Windows 10 1903 and Office 365 16.0.11629 each to their latest version. Here’s how to install it:

1. Go to the Microsoft Marketplace and click Get It Now.
2. Follow the instructions to add the Asana plugin to your Outlook inbox. Admins will see the option to install this for everyone in their organization.
3. Then, you will see Create Task and Open Asana Add-in buttons with the Asana logo in the top bar of your Outlook inbox.
4. Click Create Task to turn the email into a new task in Asana or Open Asana Add-in to add the email as a comment to an existing task for context.
5. The side pane will open so you can create the new task or attach the message to an existing task.

Learn more and get support

To learn more about using the Microsoft Outlook + Asana integration, visit the Asana Guide or check out our Asana Academy online course

Collaborate effortlessly with Asana

From the small stuff to the big picture, Asana organizes work so teams know what to do, why it matters, and how to get it done. It’s free to get started, simple to use, and powerful enough to run your entire business. Learn more about Asana today.