Daily checklist template

You start your day with the best intentions, but by lunchtime, your daily to-do list is buried under Slack pings, last-minute meetings, and changing priorities. That end-of-day feeling when you can't remember what you actually got done can derail productivity and morale. The solution? A daily checklist template that captures your tasks, keeps you accountable, and gives you an organized snapshot of your progress.

This template organizes your daily tasks into a repeatable format that you can tweak for any routine, project, or team workflow. Whether you need a daily routine checklist template for personal planning or a task list for your team’s recurring duties, this flexible, shareable Asana template helps you streamline your day. You can track completed tasks, set due dates, and use custom fields or checkboxes to visualize progress in real time.

Who benefits from daily checklist templates?

One of our design leads used to rely on a to-do list template, but tasks constantly slipped through the cracks, and creative work got pushed aside. Once she switched to this daily checklist template in Asana, reviews ran on schedule, and her team finally had breathing room to do their best design work.

A daily checklist template helps individuals and teams focus on what matters most by organizing fast-moving work. It clarifies priorities, assigns action items, and replaces outdated sticky notes, spreadsheets, and free printable PDF formats. This customizable template adapts to every type of workflow, even onboarding checklists, facility cleaning checklists, or personal self-care routines.

Easy-to-use templates like this one are beneficial for individuals managing shared workflows, such as office managers, content schedulers, IT teams, or anyone juggling daily tasks across multiple stakeholders. Because it’s flexible and customizable, it adapts to routines in any field, including healthcare, education, retail, and remote work.

Why use Asana's daily checklist template?

One of our operations managers said this was the first checklist that didn’t get lost in a spreadsheet tab or buried in someone’s inbox. “Now,” she said, “I just open my project view and I know what’s done and what’s left.”

This free daily checklist template provides more than just a list; it’s a visual, actionable workflow that scales. You can assign owners, attach files, set reminders, and automate recurring tasks, all while keeping everything in one place. Whether you're managing your daily to-do list or building a routine for a whole team, Asana turns checklists into workstreams.

Key benefits:

• Build consistency with a repeatable daily routine checklist template.

• Assign tasks with due dates and owners to increase accountability.

• Customize fields, checkboxes, and tags to match your task checklist needs.

• Link subtasks to bigger goals, projects, or weekly checklists.

• Eliminate busywork with automations that reset daily or weekly.

How to use this daily checklist template

We designed this template to be easy to use and simple to share. You can copy it into any project, adapt it for personal or team use, and modify fields such as due dates or priorities.

This checklist is structured with key sections: Task List, Prioritized Tasks, Time Allocation, Tools & Resources, and Review & Adjustments. Each section is already laid out in Asana’s List View for ease of use. You can also switch between views, such as Calendar, Board, or Timeline, to suit your preferred working style.

Step 1: Create your daily task list

Start by jotting down everything that typically happens in your day, from team huddles to client check-ins. Think about recurring deliverables, daily reports, inbox sweeps, or administrative duties. Having all of these items captured in one place lays the foundation for a dependable daily workflow.

Next, transfer these items into your Asana template using individual tasks or subtasks. This approach gives each task a dedicated space for tracking progress, setting deadlines, and adding notes. For example, a marketing manager might include tasks like "check analytics dashboard" or "review campaign assets."

In the template, this corresponds to the "Task List" section. It’s your general holding area for all potential daily work. As tasks build up here, you’ll move the most pressing ones into the next section.

Step 2: Organize tasks by category or time

You can sort tasks by time of day (morning, midday, evening) or by function (client work, administration, team communication). Organizing by category helps you mentally prepare for different types of tasks and reduces the need for context switching. It also makes it easier to scan your checklist at a glance.

In Asana, use the "Prioritized Tasks" section to move time-sensitive or high-impact work out of the backlog. This section helps you focus on what’s most important right now. It works particularly well when paired with due dates and priority fields.

Step 3: Assign tasks and due dates

For collaborative checklists, assigning tasks to individual teammates brings visibility and accountability. Use due dates and due times if specific tasks must be completed within a set window. This is especially useful for recurring tasks, such as sending reports or preparing for meetings.

To improve tracking, you can also use custom fields like priority level, task type, or time estimate. These labels help team members triage work and manage their day effectively. For instance, a product lead might assign a “High Priority” field to “resolve open bug tickets.”

The "Time Allocation" section can support this process. Use it to visualize how long tasks might take or to group items by work blocks. For example, you might schedule 90 minutes of deep work before lunch and reserve admin tasks for the afternoon.

Step 4: Track progress and completed tasks

As you work through your checklist, mark each task complete using the checkbox feature or status field. This keeps your workflow organized and provides a satisfying sense of progress. You can also add comments or attach relevant files directly to each task.

Review what you accomplished and what didn’t get done. Use filters to view only incomplete tasks, then reschedule or reassign them as needed. Use the "Review & Adjustments" section at the bottom of the template to track what's left unfinished, plan your next day, or note blockers. It's also a great place to add retrospective comments or performance observations.

Step 5: Customize and automate

Adjust your checklist layout, fields, and notifications to suit your workflow. You might want to add dependencies between tasks, recurring settings, or color-coded tags to improve organization. These simple adjustments make your to-do checklist feel purpose-built, rather than generic.

Then use Asana's automation features to reduce manual upkeep. For example, set a rule that automatically clears completed tasks at the end of each day or duplicates the checklist for the next workday. This ensures your checklist resets without adding extra work to your plate.

You can also expand the "Tools & Resources" section for quick access to links, SOPs, or other documentation. This centralizes everything you need to complete your checklist. No more tab-hopping or lost PDFs. Consider pinning key files or embedding relevant dashboards using the Files or Overview tabs.

Asana checklist features

Features are built-in tools that adapt this daily checklist template to your workflow. We’ve picked a few of our favorites, but you can browse the full features list here.

Recurring tasks

Set tasks to repeat daily, weekly, or on custom schedules. They’re perfect for check-ins, maintenance, or self-care reminders. Asana will automatically create a new task after one is marked complete.

Custom fields

Add context to each task using dropdowns, tags, or checkboxes. Track things like urgency, status, or location with visual cues that help you act quickly.

Task dependencies

Use dependencies to signal which tasks rely on others. This is helpful if your daily checklist includes steps that must be completed in a specific order, such as data collection before reporting.

Project views

Switch between List, Board, and Calendar views to match how your brain works. Use the Calendar for visual scheduling or the Board to manage task categories, such as a printable checklist template, but in a dynamic and digital format.

Rules and automation

Automate routine actions like assigning tasks, setting due dates, or moving items when marked complete. These automations help reduce manual work and keep your list focused.

Recommended integrations

Integrations are apps that connect with Asana to simplify work. They help you sync tools, reduce tab switching, and pull updates into one place. Check out the app gallery for a complete list.

Google Calendar

Sync your daily to-do list with your calendar. You can see what’s due alongside your meetings, or block time to complete important tasks.

Slack

Turn messages into action items and update teammates without leaving Slack. Handy for shared daily routine workflows or quick task assignments.

Zapier

Create zaps that automatically add checklist items based on triggers, like form submissions or emails. Great for automating shopping lists, event planning, or travel checklists.

Google Sheets

Export your checklist for backup, reporting, or printing. Ideal for teams that want a daily tasks checklist template in Excel or Google Docs format.

Clockify

Use AI to block time for tasks on your list. This integration is helpful for teams that use timeboxing or need to protect heads-down time.

FAQs about daily checklist templates