Plan, schedule, and stay on top of your day, and use Asana Rules to automatically schedule events on your calendar.
Google Calendar is a scheduling calendar service that allows you to easily schedule meetings and manage your time by keeping all your calendars in one place.
The Google Calendar + Asana integration helps teams plan, schedule, and stay on top of their day.
_Please note that the data sync settings only syncs up to 1 personal work calendar.**_
With rules, teams can go from manually scheduling meetings to automatically creating a Google Calendar meeting with project collaborators when an Asana task reaches a certain stage.
For example, using rules, teams can create a trigger that adds an event to a team calendar when a task is moved to a "Scheduled" section and also invites task collaborators to the event. Teams can also use this for recurring task scenarios; i.e., they can create a recurring "Send agenda for meeting" task, which sends out an event invite when the task is completed.
Adding events to tasks as widgets:
Teams can also add event widgets to tasks to link related work and show key details on the task, such as event time and organizer. For example, when scheduling a client meeting, users can link the meeting to a task so that task collaborators know the meeting has been scheduled. Event widgets will be automatically added for events created by the "Google Calendar with Rules" integration.
Data sync setting for event widgets:
With the data sync setting, teams can easily ensure events stay updated with the tasks that were used to schedule them. This setting allows teams to configure the Asana task fields that should stay updated in the calendar event if an event is attached. For example, if a rule was used to automatically schedule an event, the event organizer could edit the due date and time from the task, and the change would reflect in the calendar event.
Project sync for all project tasks:
Teams can also easily sync all tasks in an Asana project or My tasks to their Google Calendar to ensure work doesn't slip through the cracks.
Here’s how to set up the Google Calendar integration:
After you’ve set up the Google Calendar integration, here’s how to set up the data sync setting for event widgets:
Here’s how to use project sync for for all tasks in a project or My tasks into Google Calendar:
To sync all tasks in an Asana project:
To sync all tasks in your My tasks:
Note: This is a one-way sync from Asana to your calendar. Updates to your calendar will not be reflected in Asana.
If you have questions, feedback, or need support, contact the Asana Support team.
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