Interview guide

Hiring the right candidate can be tough when interviews feel disorganized or lack a consistent format from one interview to the next. One manager might ask technical questions while another focuses on culture fit, leaving you with notes that are hard to compare. An interview guide template provides a framework so that every candidate experiences a consistent process, and your hiring team has a unified system for evaluation.

Instead of scrambling with disconnected spreadsheets and notes, you can use the interview template to design a roadmap for key questions, log detailed responses, and record overall impressions. Whether you're aiming for consistency in high-volume hiring or adopting a structured interview schedule, this template helps make conducting interviews more dependable.

Who benefits from interview guide templates?

Unstructured interviews can be confusing for both talent acquisition teams and candidates. A repeatable template helps everyone ask the right questions, collect comparable feedback, and make fair hiring decisions.

Hiring managers

Use an interview guide template to ask job-related questions, evaluate soft skills, and log impressions in one place. Having the job interview pre-planned means your decisions are based on evidence, not guesswork.

Recruiters and HR teams

Templates help coordinate candidate evaluations across multiple interviewers. Additionally, an interview guide template helps reduce bias and keeps the hiring process efficient.

Interview panels

You create a fair process when conducting interviews by using a shared template to organize topics, track follow-ups, and ensure each candidate has a consistent experience.

Candidates

Prospective hires benefit indirectly because the process feels professional and consistent. Structured interviews demonstrate respect for people’s time and provide them with an opportunity to highlight their relevant skills.

Why use an interview guide template?

A recruiter once faced a week of back-to-back interviews without a structured plan in place. Some candidates were evaluated with detailed notes, while others left behind vague impressions, such as “seeming confident.“

Using a customizable interview guide template prevents that frustration. It gives you:

• A roadmap of interview stages so every candidate goes through the same process.

• Standardized evaluation criteria for technical skills, soft skills, and cultural fit.

• A shared workspace for hiring managers to record feedback in real time.

• A system that reduces bias and offers more confident hiring decisions.

How to use this interview guide template

The interview guide template organizes your hiring process into repeatable steps. Instead of piecing together notes from different interviewers, you work from one roadmap that supports preparation, consistency, and accurate decision-making.

Step 1: Define role and skills

Start by outlining the role, required competencies, and technical skills directly in the template. Use fields like Interview Stage and Competency to connect each question to a specific requirement. Defining expectations upfront helps you tie interview questions directly to the specific job description.

You also create space to evaluate soft skills, cultural fit, and problem-solving abilities. By setting a baseline, you make candidate responses easier to compare and reduce bias in hiring decisions.

Step 2: Structure interview flow

Map out the sequence of your interview, from introductions to technical or behavioral questions. You decide who covers each topic, when to ask follow-up questions, and how long to spend on each section.

Using a structured interview schedule ensures candidates experience a professional and consistent process. It also prevents overlap between interviewers and keeps your evaluation criteria focused on what matters most.

Step 3: Develop questions

Write a balanced mix of role-specific, problem-solving, and soft skills questions. Use the Question Type field to tag questions as technical, behavioral, or situational. Preparing your questions in advance gives every candidate a level playing field to demonstrate their abilities.

You can also add scenario-based prompts or case studies for data analysts or technical roles. These types of questions give you a better overall impression of how a candidate would perform in real-world situations.

Step 4: Include interviewer tools

Attach case studies, sample tasks, questionnaires, or role-specific assessments directly to the template. Use the Follow-up Required field to flag deeper probes when a candidate’s answer raises new discussion points.

Providing interviewers with consistent tools ensures candidates are evaluated against the same standards. It also supports detailed notes and simplifies the scoring system for use across multiple interviewers.

Step 5: Review and test template

Before rolling out your whole interview process, run a pilot using the guide with one or two candidates. Ask interviewers whether the flow, rating scales, and evaluation criteria gave them enough insight to make a confident recommendation.

Testing your template early helps you refine weak points and streamline workflows. Once tuned, your customizable interview guide template becomes a reusable framework that supports structured interviews and faster hiring decisions.

Recommended Asana features for your interview guide template

An interview guide isn’t just about structure; it’s about making the evaluation process faster, more transparent, and easier to manage. Asana’s features provide hiring managers with tools to log detailed feedback, reduce manual work, and make informed decisions.

Custom fields

Custom fields enable you to capture data such as competencies, interview stages, and candidate fit. These fields standardize evaluations across multiple interviewers so comparisons are consistent and unbiased.

Project views

Project views display candidates in a way that suits your workflow. Switch between list view for detailed feedback, board view to track interview stages, or timeline view to schedule interviews and follow-ups.

Rules and automation

Rules and automation remove manual tasks from the process. You can trigger a follow-up task when a candidate is marked for review or automatically notify HR when an interviewer logs a recommendation.

Approvals

Approvals enable hiring managers to confirm or reject recommendations directly within the template. By reviewing evaluations in one place, you reduce delays in final decision-making.

Reporting dashboards

Reporting dashboards summarize your team’s evaluations into measurable insights. You can track metrics like time-to-hire or evaluate consistency across interviewers, giving leadership a broader view of the hiring process.

Recommended integrations for your interview guide template

Integrations connect your free interview guide template to tools you already use in recruiting and communication. By syncing systems, you break down silos and collaborate more effectively. Explore more apps and integrations in our library.

Slack

Slack integration sends updates from Asana directly into your hiring channels. You can notify interviewers when candidate scorecards are ready for review or when follow-up tasks are overdue, keeping interviews on schedule.

Google Drive

Google Drive connects directly to your template, allowing you to store resumes, interview notes, and candidate presentations. All documents stay attached to the right candidate, eliminating the need to dig through email chains.

Google Slides

Google Slides allows you to link presentation decks, case studies, or technical exercises to candidate tasks. Interviewers can access and update these materials in real time, making assessments smoother and more reliable.

Jira Cloud

Jira Cloud syncs technical requirements with your hiring process. For roles that depend on product or engineering input, you can create tasks tied to technical assessments or test environments, keeping logistics aligned.

FAQs about interview guide templates