Timesheet

Tracking hours shouldn't feel like a full-time job. But for many teams, it does. With the hassle of managing paper time cards, emailing spreadsheets, and resolving payroll processing issues, time tracking often becomes more about correcting errors rather than recording hours. That’s precisely why we created this timesheet template. It gives teams a simple, repeatable system that works.

We’ve seen firsthand how simple timesheet templates can transform the way teams work. They save time by removing duplicate entries and the need for manual checks. Additionally, templates create consistency in your workflows, making the process of tracking employee hours reliable and repeatable for every pay cycle.

Who benefits from this timesheet template?

At Asana, we understand how manual time management can become a burden, especially when it involves using siloed timesheet apps, Excel spreadsheets, and Google Docs. When these tools don’t connect with your team’s core systems, it becomes more challenging to get a full view of total employee work hours, let alone manage overtime hours or flexible schedules without added friction.

This timesheet template is designed to simplify the process for anyone who needs to accurately and consistently capture hours. It works well for:

• Small businesses that want to track employee hours and manage payroll without expensive timesheet software.

• Freelancers logging billable hours across projects and clients.

• HR and operations teams standardizing attendance, vacation days, and sick leave records.

• Project managers needing a project timesheet to break down hours by task or deliverable.

• Remote or hybrid teams that need a clear view of time entries for compliance or internal tracking.

Using these free timesheet templates reduces human error and makes sure every hour, from lunch breaks to overtime, is accurately recorded.

Why use Asana's timesheet templates?

Many teams rely on spreadsheets or manual tracking, which can quickly become time-consuming and difficult to manage. Our timesheet template replaces that hassle with a structured, online timesheet that updates in real time and integrates into your workflow.

Teams choose Asana timesheet templates when they need:

• Employee timesheet template: Standardize how your team logs time, captures breaks, and records time off in a shared workspace. This user-friendly template is ideal for internal teams across departments or locations.

• Daily timesheet template: Monitor daily progress and availability for roles that require detailed reporting, perfect for hourly workers or teams with flexible schedules.

• Bi-weekly timesheet template: Helps your team stay on schedule with a two-week cycle that simplifies time review, approval, and submission.

• Monthly timesheet template: Best for contractors, freelancers, or client-facing teams who invoice on a monthly basis. It also supports semi-monthly schedules without extra setup.

Whether you manage full-time staff, part-time workers, or contractors, these free timesheet templates adapt to your needs and scale with your organization.

How to use this timesheet template

Start using this simple timesheet template in just a few steps.

1. Duplicate the template project.

Open the timesheet template and rename it based on your team or pay period. For example: "May 2025 Employee Timesheets" or "Q2 Freelance Hours."

2. Customize fields to fit your needs.

Add custom fields for:

• Clock-in and end times

• Break duration (e.g., lunch breaks)

• Hourly rate

• Billable vs. non-billable hours

• Project codes or departments

• Approval status and reviewer name

3. Invite team members.

Share the project with employees or collaborators so they can input their time entries on a daily or weekly basis. You can organize tasks by employee name or day of the week.

4. Automate recurring timesheets.

Use rules to duplicate the template for each pay period, notify team members, or alert HR when submissions are complete. You can also set reminders to review and approve time entries before the deadline.

5. Generate time reports.

Use dashboards or export options to view total hours worked, overtime, and cost summaries. Filter by employee, role, or department to analyze time usage more effectively.

6. Review and archive timesheets.

Once timesheets are approved and processed, move them to a completed folder or archive the project for audit and compliance purposes.

Timekeeping Asana features

Features in Asana help automate busywork and create structure across your workflows. Below are a few of our favorites for timesheet projects. Want to see everything that’s possible? Visit our features hub for the complete list.

• Asana AI: Use Asana AI to suggest project updates automatically, highlight overdue time entries, or surface trends in work patterns.

• Custom Fields: Add fields for hourly rate, break times, and project codes to standardize time entries across the team.

• Rules: Automate recurring tasks like sending reminders to submit weekly timesheets or flagging missing entries.

• Dashboards: Visualize regular hours and track trends instantly across teams, roles, or time periods.

• Forms: Collect timesheet data from contractors or teams without direct Asana access using a simple form linked to the project.

• Timeline View: See time entries across days or weeks for a clear view of workloads and pay periods.

• Approvals: Add review steps and approval tasks to validate submitted timesheets before processing.

Power your workflow with Asana’s Timesheet and Budget add-on

As teams expand, basic time tracking becomes less effective. Employees might enter time inconsistently, managers waste time fixing entries, and teams use spreadsheets to track budgets that don’t update as people log their hours. Asana’s Timesheets and Budget add-on solves these problems by standardizing time entry, introducing approval processes, and connecting logged hours directly to projected budgets and costs.

With the Timesheet and Budget add-on, your team can:

• Log time on tasks and projects using a shared timesheet. For example, a marketing team records hours directly on campaign tasks instead of using a separate spreadsheet.

• Route time entries through a built-in review and approval process. An IT manager reviews and approves weekly time entries before payroll.

• Track project budgets in real time by hours or costs. A construction team visualizes remaining labor hours as workers log time each day.

• Convert logged hours into cost using project-specific rates. A consulting firm calculates project cost based on each consultant’s hourly rate.

• Separate billable and non-billable work at the time of entry. A legal assistant marks client work as billable and internal meetings as non-billable.

• Compare estimated time or costs with actual results. A product team compares projected development hours to the hours that were actually logged.

• View time and cost data across projects, workloads, and dashboards. A healthcare operations manager can view staff time and labor costs across departments in a single dashboard.

Asana’s Timesheet and Budget add-on integrates time tracking, budgeting, and reporting into a single workflow. When people log time, Asana updates project budgets and calculates costs based on assigned rates. Reports display estimated time or cost alongside actual entries. Admins set approval rules, billing settings, and access controls, while teams view the same time and budget data across different projects.

FAQs about timesheet templates