Event planning software that keeps you on track

Asana is the easiest way for event planners to track their work—and get results.

Stay on top of every detail

Track progress, manage vendors, and make checklists for each step leading up to the big day.

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Save time with templates

Save time with templates

Start your project with Asana’s event planning template, and spend less time creating your to-do list.

Plan events on the go

Plan events on the go

Whether you’re meeting with vendors or it’s the day of the event, manage on the go with Asana’s iOS and Android mobile apps.

Set due dates and times

Set due dates and times

Know exactly when to book the venue, send invites, or pay the caterer with due dates you can set down to the minute.

 

How to plan an event with Asana

Here are some tips to help get you in the right direction.

Create a project for your event

Give the project a unique name, like “Annual User Conference”, and add a description so your team has a general overview of the event.

Add tasks and due dates

Create a task for every step of the event planning process, and set due dates so you never miss important event deadlines.

Organize your project with sections

Use sections to organize each task by timeline or type. Use headings like “5 weeks out,” “email communication,” or “event timeline.”

Loop in everyone

Invite teammates into the project. Then, assign tasks and add members as followers so everyone knows who’s doing what, by when—without email.

Add a “Day of event” section

Add tasks for each step of your day-of schedule with a due time for each task. As the event progresses, complete tasks from your mobile device to make sure you stay on schedule.

Track even more with Asana Premium

With Asana Premium, you can track even more details with Custom Fields, and mark tasks as waiting on another to plan like a pro.

Start with projects, end with checkmarks

Hit deadlines, run productive meetings, and track everything—whether checklists, schedules, or organizing the entertainment. Asana helps you move any kind of work across the finish line so that your event is a success.

See how teams use Asana

Start with projects, end with checkmarks Start with projects, end with checkmarks Start with projects, end with checkmarks

Features for planning events

Built for your events, workflows, and team.

tasks

Easily create tasks for yourself or assign one to a teammate.

projects

Organize your tasks into shared projects for each event.

sections

Sections let you customize Asana to match your event planning process.

due dates and times

Due dates ensure every task, from paying the vendor to sending the invites, gets completed on time.

attachments

Add files from your computer, Dropbox, Box, or Google Drive to any task or conversation.

calendar view

See any list of tasks on a Calendar to get a clear view of your event planning timeline.

task assignees

Give tasks a clear owner, so everyone knows who’s responsible.

followers

Get updates on everything from new tasks to changing due dates by following tasks and projects.

Custom fields

Add fields to any project, so you can track exactly what matters most to your organization (premium feature).

Join for free today

Asana is simple enough for your entire team. And, when work gets complicated, Asana has the features you need to move the project forward.

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