And stay on top of who's doing what and when.
Save time with templates
Start your project with Asana’s event planning template, and spend less time creating your to-do list.
Plan events on the go
Whether you’re meeting with vendors or it’s the day of the event, manage on the go with Asana’s mobile apps for iOS and Android.
Set due dates and times
Know exactly when to book the venue, send invites, or pay the caterer with due dates you can set down to the minute.
Create a project for your event
Give the project a unique name, like “Annual User Conference”, and add a description so your team has a general overview of the event.
Add tasks and due dates
Create a task for every step of the event planning process, and set due dates so you never miss important event deadlines.
Organize your project with sections
Use sections to organize each task by timeline or type. Use headings like “5 weeks out,” “email communication,” or “event timeline.”
Loop in everyone
Invite teammates into the project. Then, assign tasks and add members as followers so everyone knows who’s doing what, by when—without email.
Add a “Day of event” section
Add tasks for each step of your day-of schedule with a due time for each task. As the event progresses, complete tasks from your mobile device to make sure you stay on schedule.
Track even more with Asana Premium
With Asana Premium, you can track even more details with Custom Fields, and mark tasks as waiting on another to plan like a pro.
Asana is a big help for us to ensure that nothing falls through the cracks. Even the smaller steps of our process are in Asana—little details are the key to a successful event.
—World Press Photo