IT roadmap template

Technology teams need a plan to connect their strategy, resources, and timelines. Without one, IT initiatives risk becoming fragmented, which can lead to missed deadlines and misaligned priorities. So we designed an IT roadmap template to help teams organize long-term goals, manage dependencies, and communicate updates across departments.

With Asana’s technology roadmap template, you can centralize planning, monitor milestones, and ensure that every initiative supports your organization’s IT strategy. 

Who benefits from IT roadmap templates?

Every technology initiative benefits from a well-defined, visual plan. IT teams use roadmap templates to track progress, coordinate priorities, and align with business objectives. Here are common types of IT roadmap templates and who uses them:

IT strategy roadmap template

Used by CIOs and IT directors to define long-term technology initiatives, prioritize investments, and coordinate IT goals with company objectives.

Technology roadmap template

Ideal for IT project managers and system administrators mapping infrastructure upgrades, software rollouts, or system integrations.

Product roadmap template

Used by product managers and development teams to plan feature releases, track dependencies, and connect technical milestones to business outcomes.

Project roadmap template

Helps project managers and cross-functional teams organize initiatives, monitor deliverables, and visualize project progress across departments.

IT timeline template

Used by operations and PMO teams to schedule key technology milestones, highlight dependencies, and manage risks over time.

Security roadmap

Used by cybersecurity teams to manage risk mitigation plans, compliance updates, and incident response improvements.

Why use Asana’s IT roadmap template

When you develop your IT roadmap template in Asana, you’ll provide your team with better visibility and collaboration than spreadsheets can offer. Instead of relying on static documents, your team can update timelines, track tasks, and work together across teams.

Benefits of using an IT strategy roadmap template include:

• Connect IT goals with company-wide key performance indicators (KPIs)

• Monitor infrastructure, applications, and security initiatives

• Visualize timelines and dependencies with real-time updates

• Communicate project progress to executives and stakeholders

• Save time with reusable templates for recurring technology initiatives

How to use IT roadmap templates

A technology roadmap template gives you a ready-made way to connect your strategy and implementation plan. It guides teams through every stage of the planning process, ensuring that business goals, timelines, and deliverables are defined and achievable.

An IT roadmap helps IT leaders, team members, and stakeholders coordinate priorities, anticipate dependencies, and coordinate around a shared strategic plan. Follow the steps below to turn your roadmap into an actionable framework.

Step 1: Set the context in your introduction

Start in the Introduction section to summarize the vision behind your technology initiatives. Define the purpose, goals, and anticipated impact of your IT roadmap so stakeholders understand the bigger picture.

Use this section to connect technology projects to your company’s strategic roadmap. Including links to documentation or a project plan helps your audience see how each initiative contributes to long-term objectives.

Step 2: Define objectives and outcomes

In the Project Overview and Objectives sections, outline the key goals your IT initiatives aim to achieve. Be specific. Identify the systems, tools, or processes you plan to improve and assign each to an owner.

This step provides structure to your product development or infrastructure goals. Make sure your roadmap is measurable by setting tasks with deadlines and assigning them to team members.

Step 3: Outline your proposed solution and approach

Use the Proposed Solution and Approach sections to describe how your team will execute the plan. Include information on technical strategy, implementation phases, or Agile frameworks to illustrate your process.

Adding details about your development approach helps define timelines and dependencies. It ensures everyone understands how your roadmap translates into action.

Step 4: Define the scope of work and deliverables

List every project initiative or milestone under Scope of Work and Deliverables. Assign owners, add due dates, and categorize tasks by project phase to track status across departments. You can also use swimlane or grouped task views to organize work by function, such as infrastructure, security, or application development.

Step 5: Build your project timeline

Under Project Timeline, add major milestones and expected completion dates for each initiative. Use Asana’s Timeline or Gantt chart view to visualize dependencies, timeframes, and risks at a glance.

This view gives stakeholders an understanding of task sequencing and team workload. It’s particularly useful for product management and operations teams that need to coordinate parallel workstreams.

Step 6: Add investment details and review regularly

In Investment and Pricing, record estimated costs, budgets, and resource allocations for each roadmap item. Review this section during monthly or quarterly updates to adjust forecasts. This helps maintain transparency and ensures spending reflects your business priorities. 

Asana roadmapping features

Asana features make your IT roadmap template a dynamic, collaborative workspace for planning and implementation. We created this template with a few go-to roadmapping features, but you can further customize it using any of Asana's popular features.

Timeline

Visualize initiatives, dependencies, and milestones in a single view to keep schedules realistic and on track.

Custom fields

Tag projects by phase, priority, or department for better organization and reporting.

Portfolios

Monitor multiple IT projects across teams and programs in one dashboard.

Rules

Automate recurring workflows, such as notifying stakeholders when key milestones are reached.

Dashboards

Generate real-time visual reports to track progress, resource use, and completion rates.

Recommended integrations for your technology roadmap template

Avoid switching between apps by connecting your Asana IT roadmap template to the tools your technology teams use every day. Check out our app integration hub to discover your team’s favorite platforms. 

Jira Cloud

Sync development sprints and product milestones to keep technical and strategic teams on the same page.

Slack

Send automatic roadmap updates and alerts to IT channels for instant communication.

Google Drive

Attach technical specs, documentation, or budget files directly to roadmap tasks.

Microsoft Teams

Collaborate on IT planning discussions and project updates without leaving Teams.

Tableau

Visualize IT performance data and create analytical dashboards that link directly to your roadmap.

Zendesk

Link support tickets or service requests to roadmap tasks to ensure your team monitors operational improvements end to end.

FAQs about IT roadmap templates