Asana tips: do more with Instagantt, Weekdone, HourStack, and Taco

May 31st, 2024

2 min read

Getting work done can be tough. Luckily, there are great tools out there to help you stay organized and ultimately knock out your to-do list—and using Asana with integrations really gives you the one-two punch. We recently announced 10 new integrations and launched webhooks to improve their speed. As we continue to make new integrations and partner with other apps, we thought we’d share some tips for how to use a few of our favorite Asana integrations.

Instagantt to create Gantt charts from Asana
Weekdone to report on team productivity in Asana
Taco to consolidate your tasks across apps
HourStack to allocate, schedule, and track time spent on Asana tasks

Create a prioritization matrix template

Take the guesswork out of task prioritization by creating a prioritization matrix template in Asana. Prioritize your work by business impact and expected effort, so you can be confident you’re focusing on the most important work.

See template

Instagantt

Instagantt creates Gantt charts from your Asana projects. You can visualize project schedules with your team, schedule Asana tasks on a timeline, set start dates, and establish dependencies between tasks. Asana and Instagantt sync both ways (and quickly, thanks to webhooks), so you can make changes in either app and see updates in real time.

Instagantt tip: Take a project baseline

When you start any project, create a baseline. At the top of Instagantt, select Baselines, then Create new Baseline. This records the current state of your Gantt chart and compare timelines in the future so you can determine where you might have under or overestimated timelines, and use this to make improvements in the future.

Use Instagantt + Asana to compare your project timelines from start to finish.

Weekdone

Weekdone helps you visualize your team’s daily, weekly, or monthly Asana performance. You can see task completion rates, overdue tasks, and more for each person, project, or tag. When you set up the Weekdone integration with Asana, you will automatically receive weekly productivity reports.

Connect Weekdone and Asana to see a weekly report on your team’s productivity.

Weekdone tip: Discuss weekly reports in team meetings

In your weekly productivity report from Weekdone, you can view overdue, complete, new, unscheduled, and scheduled tasks in addition to project and teammate productivity breakdowns. Save your custom report as a PDF, then attach it to a task in a team meeting project and discuss progress during the meeting.

Productivity report for Apollo Enterprises

Taco

Taco is a simple tool to help prioritize your global to-do list across apps. Add your Asana tasks to Taco, along with your tasks, tickets, or issues from other tools like GitHub and Gmail.

Taco tip: Focus on the work at hand

Once you’ve prioritized your tasks across apps and you know what you have to do today, click the arrow in the top left corner of Taco to concentrate on your list of things to do. When you click into your Asana tasks, you will continue directly to focus mode on that task so you can get in the zone.

Get in the zone and prioritize your to do’s with the Taco and Asana integration.

HourStack

HourStack is a time tracking tool that lets you allocate time to Asana tasks. You can plan your schedule and record actual time spent on tasks after they’re done. After budgeting and tracking time, you can have better clarity into where time is spent, so you can better prioritize work.

Use HourStack to allocate, schedule, and track time spent on Asana tasks.

HourStack tip: Manage your time

Start by timeboxing your My Tasks list. Pick a time once a week (maybe a Friday afternoon or Monday morning) and use Advanced Search in Asana to pull all tasks due for the upcoming week. Then, budget time for each of them in HourStack. That way, you can adjust due dates, delegate tasks, or take on more work, and not get taken by surprise by your schedule later on.