SIPOC diagram template

If you’ve been in business for a long time, your processes are probably like muscle memory—you can go through the motions without even thinking about it. But even though you know them inside and out, your stakeholders might not. Outlining these motions can help show stakeholders exactly how you operate, reducing confusion. 

Which is where your SIPOC template comes in; it's a tool to help you visualize and optimize crucial operation processes. 

What is a SIPOC diagram?

A SIPOC diagram provides a high-level view of the customer-centric steps for inputs, processes, outputs, and customers. The purpose is to give stakeholders a big-picture idea of how your processing works, without getting into specific details. SIPOC diagrams are often used in the “define” stage of Six Sigma or other lean project management frameworks that streamline processes to reduce errors or inconsistencies in the end product. 

SIPOC is an acronym that stands for:

• Suppliers: The inputs that kickstart the process.

• Inputs: The resources your process needs to operate.

• Process: The process overview.

• Outputs: The results and outcomes of the process.

• Customers: The people who receive the outputs or benefits.

SIPOC diagrams are visual tools. The diagram operates like a flowchart or process map, moving from one component of your process to another with only the relevant elements and high-level steps involved in each.

Benefits of using a SIPOC template

If you use SIPOC diagrams regularly, you’re better off creating a template than making a new one every time. Not only because this will save you time and energy (which, spoiler, it will), but also because it aligns with the lean Six Sigma methodology—if the idea behind Six Sigma is to minimize errors in process outputs, using a template for your SIPOC diagrams greatly reduces human error. With a template, it doesn’t matter who creates the SIPOC diagram—you know it will be consistent.

How to use your SIPOC template

Your SIPOC template supports business process management—a way to analyze and improve your business processes. As part of your business process management, you can use your SIPOC template to ensure that the processes outlined in your SIPOC diagrams are consistent and up to your standards. After you fine-tune your SIPOC model and save it as a template, team members can use it to create a new diagram for each SIPOC process.

Incorporating your SIPOC template into your business process workflow simplifies and streamlines SIPOC diagram creation. By building your template in work management software, you can easily duplicate your template with a click of a button, share it with stakeholders, and coordinate your processes across teams. You can even assign team members specific steps, so others know the point person for every component of your SIPOC process.

Example use case for your SIPOC template: Car manufacturer

Once you create a SIPOC template, you can duplicate it whenever you create a new business process that needs documentation. Let’s use a car manufacturer as an example. You can use your template to create a SIPOC diagram that provides a high-level overview of the key steps involved in getting a car from the customer order to the outputs of this process.

• Suppliers: The suppliers for this example would likely be customers, manufacturers, and other businesses you use for your materials.

• Inputs: Here, list what goes into making a car. Think beyond physical materials, such as customer requirements and pricing.

• Process: What steps do you take to get your materials from raw goods into a car? 

• Outputs: Simplified, the outputs of your car manufacturing process would be the end results of the production process. In this case, your customer gets the car, and your car company receives payment.

• Customers: Who’s receiving the benefits of this process? You’d include the car-buying customer, car dealerships, and your company here.

Integrated features

• Board View. Board View is a Kanban board-style view that displays your project’s information in columns. Columns are typically organized by work status (like To Do, Doing, and Done), but you can adjust column titles depending on your project needs. Within each column, tasks are displayed as cards, with a variety of associated information, including task title, due date, and custom fields. Track work as it moves through stages and get an at-a-glance insight into where your project stands.

• Reporting. Reporting in Asana translates project data into visual charts and digestible graphs. By reporting on work where it lives, you can reduce duplication and unnecessary app switching. And, because all of your team’s work is already in Asana, you can pull data from any project or team to get an accurate picture of what’s happening in one place.

• Custom fields. Custom fields are the best way to tag, sort, and filter work. Create unique custom fields for any information you need to track—from priority and status to email or phone number. Use custom fields to sort and schedule your to-dos so you know what to work on first. Plus, share custom fields across tasks and projects to ensure consistency across your organization.

• Project Overview. Project Overview is your one-stop shop for all important project context. Give your team a bird’s-eye view of the what, why, and how of your project work. Add a project description to set the tone for how you’ll work together in Asana. Then share any important resources and context—such as meeting details, communication channels, and project briefs—in one place.

Recommended apps

• Dropbox. Attach files directly to tasks in Asana using the Dropbox file chooser built into the Asana task pane.

• Google Workplace. Attach files directly to tasks in Asana using the Google Workplace file chooser built into the Asana task pane. Easily attach any My Drive file with just a few clicks.

• OneDrive. Attach files directly to tasks in Asana using the Microsoft OneDrive file chooser built into the Asana task pane. Easily attach files from Word, Excel, PowerPoint, and more.

• Slack. Turn ideas, work requests, and action items from Slack into trackable tasks and comments in Asana. Go from quick questions and action items to tasks with assignees and due dates. Easily capture work so requests and to-dos don’t get lost in Slack. 

Create better SIPOC diagrams with Asana

A SIPOC template gives your team a repeatable way to map suppliers, inputs, process steps, outputs, and customers before you make process changes. With Asana, you can turn each part of your SIPOC diagram into trackable work, assign owners, set deadlines, and document decisions as your team reviews and improves processes. Get started with Asana today.

FAQs about SIPOC templates