Everyday workflows in Asana

Transition your everyday workflows into Asana.

To-do list In Asana: My Tasks
Keeping track of your to-dos Add a task, assign it to yourself. All tasks assigned to you will appear in your My Tasks list.
Prioritizing your tasks Add due dates to all of your tasks, and prioritize your work by marking tasks for Today, Upcoming, or Later.
Collaborating on tasks Add your tasks to relevant projects, include followers and have conversations directly in a task.
Writing yourself a personal reminder For a quick reminder to yourself, create a task that is not in a project. Tasks created without a project are private by default.
Using a board and sticky notes Use a boards project. You can drag and drop tasks between columns the same way you can move sticky notes around.


Meeting agendas and notes In Asana: A meeting project.
Creating an agenda Create a project for your meeting, and add a task for each agenda topic.
Facilitating a meeting Display the project in your meeting room, and mark tasks complete or move tasks into new sections as you cover each agenda item.
Capturing meeting minutes Take notes in a task that you can keep in the project as a reference. @mention relevant tasks, projects, and teammates in your notes.
Following up on action items Create a section in your meeting project labeled “follow up”. Add and assign tasks as action items come up in your meeting.
Communicating a key decision After making a key decision, indicate this in a comment and pin the comment to the top of the task.


Private communication In Asana: Private tasks and projects
Keeping a private notebook Create a private project for your notes. Now, they’re easily searchable in Asana but still private to just you.
Sending a private email Assign a private task to your teammate with your information or question.
Taking private meeting notes Create a private project for your meeting and only invite the appropriate teammates.
Managing one-on-one meetings Create private projects for your one-on-one meetings to track goals, progress, questions, and feedback.

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