Understand Asana’s core features

Thanks to Asana’s Work Graph® data model, teams of any size can manage their projects, programs, and processes, no matter how complex.

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PROJECT VIEWS

Visualize your work however you want

Asana is built for everyone, not just spreadsheet users, so you can plan and structure work how you want.

[Feature] Boards_view
Boards

Organize work like sticky notes and track tasks through every stage. Boards help make your work processes more transparent.

[Feature] List_view
List

Use a to-do list to capture every step of project work or processes in one place, and manage each step from start to finish.

[Feature] Timeline_view
Timeline

Map out project plans on a timeline so you can see the relationship between tasks and keep work on track—even when plans change.

[Feature] Calandar_view
Calendar

View your work on a calendar to easily spot holes and overlaps in your schedule and make adjustments.

Boards

Organize work like sticky notes and track tasks through every stage. Boards help make your work processes more transparent.

List

Use a to-do list to capture every step of project work or processes in one place, and manage each step from start to finish.

Timeline

Map out project plans on a timeline so you can see the relationship between tasks and keep work on track—even when plans change.

Calendar

View your work on a calendar to easily spot holes and overlaps in your schedule and make adjustments.

Project management

Manage your projects from start to finish. With all of your projects in Asana, you’ll always know who’s doing what, by when.

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Projects

Organize your work into shared projects as lists or Kanban boards for your initiatives, meetings, and programs.

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Tasks

Break work into manageable pieces for you and your team.

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Subtasks

Break up a task into smaller parts, or show additional steps to complete an overall task.

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Milestones

Visualize significant checkpoints in your project to measure and share progress.

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Task assignees

Give tasks a clear owner, so everyone knows who’s responsible.

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Sections

Group tasks into sections in any project to match workflows, break up types of work, and keep tasks organized.

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Custom Fields

Go beyond tasks, and track anything in Asana. Field names, types, and values are customizable, so you can create fields for whatever information is important to your workflow.

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Due dates and times

Specify the date and time something is due so everyone’s working off the same deadline—no matter their time zone.

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Start dates

Set start dates on tasks, so you can avoid the last minute scramble.

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Attachments

Add files from your computer, Dropbox, Box, or Google Drive to any task or conversation. You can see files on individual tasks, or at the project level.

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Forms

Use easy-to-fill forms to establish a formal submission process for work requests.

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Rules

Use Rules to automate important actions in your processes so teams don’t miss steps.

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Likes

Say thanks, give a thumbs up, or vote for a task with a like.

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Approvals

Streamline and clarify your approvals process to make sure everyone knows what work needs to be approved, when, and how.

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Project Overview

Give teams clarity and context on work in one place. Share key resources, status updates, and more.

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Project Brief

Use this open text editor to write briefs in Asana. Outline scope of work, backstory, and other details.

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Sync tasks across projects

Keep the same task in multiple projects to see work in different contexts without duplicating efforts.

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Dependencies

Task dependencies make it clear which tasks are ready to start, and which tasks are waiting on others.

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Custom Templates

Create your own project templates so your team can quickly and easily kick off work.

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Copy projects

Eliminate time spent recreating your team’s common workflows.

Views and reporting

Easily know where work stands and see what’s happening across your entire organization with reporting capabilities.

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My tasks

Your space to organize and prioritize your daily tasks and project work.

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Timeline

See how the pieces of your project fit together and keep work on track as things change.

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Workload

Get a real-time overview of how busy team members are across projects, and rebalance work to keep projects on track.

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Portfolios

Monitor the status of all your projects in real time, so you can keep initiatives on track and report updates to your team.

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Inbox

Get automatic updates about the projects, conversations, and tasks that matter to you.

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Dashboards

Get real-time project data in one place. Customize charts to see where work may be blocked or off track.

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Accessibility

All teams can be successful in Asana. Learn more about our accessibility features.

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Calendar view

See any list of tasks on a Calendar to get a clear view of when work is due.

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Files view

Find the project files you need quickly in a gallery view with all of the project’s attachments.

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Advanced search

Run reports based on specific criteria that’s most important to your team. Save your reports to see work across projects, assignees, custom fields and more.

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Teammate view

Understand teammate workloads by viewing tasks assigned to them. You’ll be able to see anything that’s been shared with you or that’s publicly accessible to your Organization.

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Project export

Export to CSV and JSON if you want to slice and dice your own data.

Set and achieve strategic goals

Use Goals to connect company-wide objectives to the work and support them all in one place. Keep teams on track by seeing progress in real-time.

Use Goals

Admin controls

Create and manage teams and team settings to ensure that everyone has access to the right information.

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Teams

Create teams based around department, job function, project involvement, or however works best for your organization. Teammates are connected with a shared calendar and conversations, and can be made private or public to your organization.

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Guests

Collaborate with vendors, contractors, and partners in Asana.

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Permissions and privacy controls

Limit access to any project, create hidden teams for sensitive work, or make public teams and projects so your entire organization can access them

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Comment-only projects

Lockdown your projects by making them comment-only so you can share information with your team without worrying about unwanted edits.

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Team management

Designate Organization admins who can add, remove, and manage members and their settings, and enforce password complexity. Enterprise customers have additional controls with SAML and our Admin API.

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Data security

Easily export or delete data from Asana, and have your data backed up on a separate server. Enterprise customers can also expect a 99.9% SLA uptime.

Communication

Tie your communication to teams, projects, or tasks to give your team clarity about where work stands.

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Task comments

Comment directly on a task to clarify exactly what needs to be done, and @-mention teammates or other tasks or projects so everything stays connected.

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Followers

Add teammates as followers so they can stay in the loop with work on the task and receive relevant notifications with task updates.

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Status

This feature distills data from Asana into charts and other highlights—for an easy way to tell a visual story about progress.

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Messaging

Send private messages in Asana to people, projects, and teams.

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Project conversations

Discuss a project’s progress to keep the momentum going.

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Team conversations

Create a space for all team conversations and announcements.

Mobile

Ensure that you stay up to date while you’re on the go with our Android and iOS mobile apps.

Download Asana app
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iOS

Track work and stay up to date on the go. Just like our web app, you can use it to create tasks and projects, have conversations about them, and get updates on their progress when you’re on and offline.

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Android

Winner of Google’s Material Design Award, our Android app lets you create tasks and projects, collaborate on work, have conversations, and get updates straight from your device.

Integrations

Connect Asana to the other tools you love to make it easier to track all of your work in one place and save time.

View all Asana integrations
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Robust rest api

Gain access to data in Asana to automate and fully integrate with your other reporting tools.

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Dropbox, Google Drive, and Box

Attach files directly to tasks with a built-in file chooser.

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Slack

Post updates to a Slack channel when there are changes in your Asana tasks. You can also create, complete, and edit tasks from Slack.

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Send emails to asana

Send or forward emails to Asana to create tasks or start conversations so you can make email actionable and not lose track of important information.

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GitHub

Link GitHub commits to tasks so your team can stay on top of recent code changes.

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Instagantt

Create Gantt charts from your Asana projects, and visually plan out project schedules and map dependencies.

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Harvest

Track time on any task without leaving Asana.

Success and support

No matter how large your organization, our support and Customer Success teams can help answer questions and add workflows so all your teams are set up for success.

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Help

Our knowledgeable support team is here to answer your questions and troubleshoot. You can also search through our extensive Asana Guide for step-by-step articles and video tutorials.

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Premium support

Get access to educational resources like webinars, recorded trainings, and our customer community forum from our Customer Success team. Plus, you’ll get priority support for your questions.

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Enterprise support

A dedicated Customer Success Manager will help transition your workflows to Asana, provide custom trainings, and more. Plus, we guarantee you’ll get support response within two business hours.

Frequently asked questions

Are custom fields included in all Asana plans?

All paid Asana plans include unlimited custom fields. Additionally, Asana Basic users have access to predefined custom fields, like priority status. 

Custom fields let you add additional data to tasks in your Asana projects. Creating a custom field using one of our 17 different custom field types means you can create a field for stage, priority, cost, or anything else that’s important to your workflow, team, and company.

Are custom fields specific to a project or reusable?

Custom fields are the best way to tag, sort, and filter work. You can create custom fields specific to a single project, or re-use custom fields across multiple projects within your organization.

Are calendar views included in all Asana plans?

Yes, every Asana plan includes a calendar view option. 

With Asana Basic, you can view any project in one of three ways:

  • List, which is a spreadsheet-style grid view

  • Board, which is a Kanban board-style view

  • Calendar, which is a calendar style project view

Additionally, paid Asana plans can view projects in Timeline view, a Gantt chart-style project view.

Which work, project, and task management features are included in Asana plans?

All Asana plans include access to essential project management features like unlimited project, task, and subtask creation; unlimited sections and columns within each project; and unlimited comments and messages within Asana.

In addition to unlimited project management essentials, paid Asana plans offer a host of powerful features including:

  • Custom fields

  • Rules and workflows

  • Timeline view 

  • Forms

  • Dependencies

  • Integrations with 260+ apps

And more! For a full overview of each Asana plan, and to sign up for a free 30 day trial, check out our pricing page.

Can you create custom templates in Asana?

All paid Asana plans include the ability to create custom project templates, which you can save to your organization’s Template Library. 

Custom templates make it easy to duplicate existing workflows or processes you use all the time. Save them to your organization's central Template Library so anyone can find and use them. Say goodbye to recreating processes from scratch and missing critical steps. 

You can also pre-set task due dates based on the start or end date of your project. That way, when you create a project from your saved template, the due dates will pre-populate to match your ideal timeline.

Looking for an existing template? Check out our Asana curated templates, available in the Template Library.

Can you import a project from Google Sheets or Excel into Asana?

It’s easy to import project information from Google Sheets, Excel, or another tool directly into Asana. Simply export your work as a .csv file, then use the Asana CSV importer to import your data into Asana. For more information on how to format your .csv file before importing, check out our guide article.

Can you create a project in Asana by importing a CSV?

Yes, every CSV you import will become a project. Once imported, you’ll see your data in Asana as tasks in a project. In addition to task names and descriptions, the CSV importer supports information such as assignee, due dates, start dates, dependencies, followers, and custom fields. For more information on how to format your .csv file before importing, check out our guide article.

Can you assign multiple people to the same task?

Each task in Asana can only have one assignee. This is intentional, so you always know exactly who is responsible for completing the work. In cases where multiple people are involved in the work product, you can create subtasks to track supplemental work—like reviews and approvals—connected to the main task. 

Even though each task only has one assignee, you can add as many task collaborators as you want. Task collaborators are notified when a task is updated, which ensures the right stakeholders are looped in on who's doing what by when.

Can you use Asana to track your personal life?

Yes, you can create an Asana project for anything. Asana customers have created projects to manage their grocery lists, their personal to-dos, and even their weddings!

Asana is flexible enough to adapt to any time management and organizational strategy you use. With My Tasks, you can view all of the work assigned to you in one place, and action on it accordingly. Whether you want to assign work to sprints and work within the Scrum methodology, or timebox your work with the Pomodoro method, Asana can help.

Can you create repeating tasks for your recurring to-dos?

Yes, you can turn any one-off to-do into a recurring task. With our date picker, it’s easy to create tasks that recur on a specific day, periodically, or within a custom time frame. 

Can you color-code tasks?

The best way to color-code tasks is to use custom fields. Choose from our 16 color options for your single- and multi-select custom fields. Then, easily identify tasks at-a-glance based on the custom field color. 

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