Team basics

What is a team?

Teams are subsets of people in your Organization who collaborate on projects with each other. Each team has its own Members and projectsprojectsProjects are lists of tasks.Read more, team conversationsteam conversationsYou can start a team Conversation to make an announcement, discuss multiple projects, or share team-related information.Read more, and Team Calendar.

When a member first joins an Organization, they are not automatically added to teams within that Organization; each person must create or join teams within the Organization.

An Organization Member can belong to multiple teams simultaneously.

Teams in the Sidebar

If you're a member of an Organization, you will find a list of its teams in the sidebarsidebarUse the sidebar to navigate to the dashboard, starred items, projects, and teams. The sidebar can be collapsed.Read more. As a member, you will see two lists of teams in the sidebar. The first are the teams that you have access to and the second are teams they don't don't have access to (along with the option to join them).

If you are a Member with access to a specific project in an Organization, your sidebarsidebarUse the sidebar to navigate to the dashboard, starred items, projects, and teams. The sidebar can be collapsed.Read more will contain a list of the teams you can access. Members with access to a specific project cannot see any other teams in the Organization.

Team names will appear below your Stars & Recents.  

teams in sidebar

From the sidebar, you can:

  1. View teams you're a member of
  2. Create a new team
  3. Browse and join other teams in the Organization
  4. You can also create a team using the Omnibutton

If you do not see teams in the sidebar, that means you are in a Workspace. Learn how to create an Organization in this article.  

Create a Team

Create a new team to begin collaborating with your colleagues in an Organization.

You can do this either from your Admin Console when you navigate to Teams from your sidebar or direct from your Omnibutton.

Create a team via Admin Console

To Create a Team via the Admin Console:

  1. From your Admin Console navigate to Teams on the sidebar to the left of your screen
  2. Click on the Create team button that appears beside your profile picture
  3. A Create new team popup window will ask you to add your Team Name
  4. You can then add a description of your team
  5. Add Members
  6. Tick the privacy settings beside the the privacy icons
  7. When you are done, click Create Team

create a team

To Create a Team via the Omnibutton:

  1. Click on the orange Omnibutton, then select the Team icon
  2. The next pop-up window will allow you to Create new Team
  3. Click Create Team

After creating the team, you can always adjust the team's permission setting via the Team Settings.

Join a Team

You can join a team by simply using the search bar. You can search for other teams in your Organization and request to join one if you'd like to access the team's projects and collaborate with other people in the team.

join a team

To join an existing Team:

  1. Use the search bar and search for a team
  2. Click Join

You can also get an invite to a team via an email or a shareable link that gives you access to the team.

After requesting to join a team, an existing team member will need to approve your request. For Public teamsPublic teamsAn Organization Member can join a Public team without having to be approved; only available in Premium Organizations.Read more, you will be automatically added without approval.

Organization Guests cannot browse for other teams they're not a member of.

Premium and Business Members can create a team through the Admin Console

Team Settings

Access your Team's Settings to change your team's name, adjust the team's permissions, manage your team's members, change approval notifications, or delete the team.

access team settings

To access a Team's Settings:

  1. Hover over the team's name and click the three dot icon
  2. Select Edit Team Settings

Only team members can access the Team's Settings.

The Team Settings window has 3 tabs:

  • General
  • Members
  • Advanced

General

team settings tab

From the General tab, you can:

  1. Change the Team's name
  2. Add a Team description
  3. Modify the Team's permissions

Members

members tab

From the members tab, you can:

  • View a list of all members and Members with access to specific projects in the team
  • Hover over names to Remove other members or yourself from the team
  • Grant Full team Access to Members with access to specific projects in the team
  • Invite new members to the team

Advanced

advanced tab

From the Advanced tab, you can:

  1. Modify Membership Approval Notifications
  2. Activate the Harvest integration
  3. Delete the Team

All team members will receive an email notification of the deletion and the person whom deleted it will receive a link to undelete it, if they so choose.

If you're using Asana Goals please ensure that any Goals assigned to the team are reassigned to another appropriate team before deleting the team. This will allow you to filter the goals using the newly assigned team for easier navigation.

Move project to another team

You can only move a project to teams you're a member of. You will not see the option to move private projects. A private project will need to be made public for the sole purpose of moving it between teams. Once moved, it can be made private again.

move project to another team

To move a project to another team:

  1. Click the drop down arrow
  2. Select Move to Another Team
  3. Select the destination Team (the checkmark indicates the team the project currently resides in)

You can also move projects between teams by dragging and dropping them in your sidebar.

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