Scaling resources effectively is a multifaceted challenge—especially for large orgs. Discover six strategies to optimize resource management—enhancing efficiency, maximizing impact, and driving business growth.
Managing resources effectively is crucial for large enterprises to succeed. As organizations grow in size and complexity, work that was once manageable becomes a multifaceted challenge as more projects, cross-functional teams, and objectives enter the mix. Often, enterprise leaders find themselves tackling demands and shifting priorities to maintain efficient and effective resource management.
The solution to these challenges? Taking a strategic approach to resource management. By leveraging technology and implementing holistic, data-driven strategies, enterprise leaders can streamline their resourcing process, driving efficiency and maximizing high-impact work. In this guide, we’ll dive into six actionable strategies large, dynamic organizations can use to optimize their resource management practices.
We’ve broken down six strategies enterprises can use to optimize their resource management practices—ensuring efficiency, accuracy, and alignment on business goals.
Bringing together all your organization’s tasks, projects, and goals—including the work that’s being done, who’s doing it, and what company objectives it ladders up to—can lead to more effective resource management by providing real-time visibility into work. Embrace a platform that serves as your organization's central hub, facilitating collaboration and decision-making across the enterprise and unlocking key resource management benefits such as:
Consolidated workload management, which provides a unified view of resourcing across projects and teams, so you can balance resources against multiple business objectives.
Real-time insight into team workloads—even if they’re working on different projects—so you can quickly rebalance work and make sure no one is overworked or underutilized.
Improved visibility into resources, tasks, and projects, so you can plan accurate timelines and adjust workloads as needed.
Real-time, consistent data and reporting you can use to visualize work, spot inefficiencies, and pinpoint bottlenecks for more accurate resource allocation. Plus, knowing what’s on your team’s plate now and in the future helps you properly staff for upcoming initiatives.
Streamlined communication and cross-functional collaboration, reducing misunderstandings and miscommunications—so everyone in the org is on the same page about what’s getting done, why, and by when.
Efficient time tracking, so you can measure how much effort your team is putting into initiatives, and budget accordingly.
Effective resource management hinges on aligning your company’s goals with strategic work and resource availability—especially for larger enterprises, where organizational goals are complex and involve cross-team coordination. This ensures that your company’s resources are allocated efficiently, and in a way that supports high-impact work. By strategically aligning your resources to your business objectives, you can:
See the big picture: Take advantage of reporting dashboards and analytics to align your team’s efforts with organizational goals—ensuring resourcing is strategic and efficient.
Prioritize the right work: Connect each goal to the work that supports it to be sure resources are focused on high-priority tasks.
Track goal progress automatically: Continuously track goal progress, so you can see if your goal is on track, at risk, or off track—and make dynamic resource adjustments accordingly.
AI technology plays a critical role in forecasting resource needs, identifying internal capacity trends, and enhancing operational efficiency. To optimize your resourcing, leverage AI features like:
Automation for low-value work: Automate routine, manual tasks to free up valuable resources and allow teams to focus on critical, high-impact areas.
Workflow automation: Use AI-driven workflow builders to create and optimize organization-wide workflows, streamlining coordination and ensuring resources are optimally distributed across projects.
Real-time project monitoring: Use AI technology to monitor project progress in real-time, spot blockers, and suggest resource allocation adjustments based on project status.
Smart updates: Take advantage of a tool that offers smart status updates and smart summaries, so you can quickly identify risks, open questions, and action items and make informed decisions about resource allocation.
When it comes to effectively managing resources, clear communication is a must. This is especially true for large enterprises, where poor coordination across cross-functional teams can lead to confusion and inefficiencies.
Clear communication ensures that everyone understands what resources are available, who is working on what, and when work is due—preventing the overallocation or underuse of resources. The best way to do this? Using a platform that streamlines communication and collaboration with features like:
Automated workflows and notifications: A platform that automates workflows and provides automatic notifications for assignments, deadlines, and changes in project status is key to keeping everyone informed and aligned.
Built-in communication tools: In-platform communication tools and capabilities like integrated task comments for direct feedback, the ability to share files, and project status updates for broader discussion and visibility facilitates a more effective distribution and management of resources by keeping everyone on the same page.
Integration with communication apps: The ability to integrate with business-critical communication apps, like calendars, email platforms, or messaging tools (think Slack, Gmail, and Microsoft Teams) enhances the visibility across teams and departments, ensuring that resourcing is always up-to-date and clearly communicated.
Automation not only creates efficiency—it also unlocks new levels of productivity and accuracy. By automating mundane, routine tasks, you can enable your teams to focus on strategic planning and high-impact initiatives. Automation helps your organization:
Reduce manual planning in resource management by automating workflows for building out and initiating projects.
Maximize your human resources by cutting down on routine tasks and allowing teams to focus on the work that will make the biggest impact.
Reduce delays and improve project timelines by streamlining the approval process for resource requests.
Standardize work intake and move faster with must-have information by automating the collection and organization of project requirements.
Track and manage project budgets, ensuring resources are allocated appropriately.
Quickly adapt to changes in project scope or priorities with the automated reallocation of resources in response to evolving needs.
Effective reporting is key to managing your resources well. By harnessing reporting tools like real-time analytics and resource tracking, organizations can make informed decisions on where to put their resources for the biggest impact. Monitoring resources and progress with detailed reporting allows you to:
Keep track of work progress with project timelines and milestones, ensuring resources are aligned with project needs and deadlines.
Make data-driven decisions about where and how to allocate resources effectively, drawing on real-time data and analytics.
Use real-time resource utilization tracking to identify under- or over-utilized resources and adjust allocations.
Assess team performance with reports on productivity and efficiency, and adjust resource allocation based on the data.
Predict future resourcing needs by identifying trends and patterns based on historical resourcing data, and build off this information for future planning.
Large enterprises come with enterprise-grade challenges—like managing cross-functional teams and ensuring the right work is prioritized effectively. To streamline operations and maximize business impact, you need effective resource management. By harnessing the six strategies outlined above, you can transform your resource management practices, paving the way for sustainable growth and innovation.