Project management in Excel: what to consider

Managing projects in Excel only takes you so far. Here are some questions to ask when planning projects in a spreadsheet.

Go beyond spreadsheets to manage your projects

To successfully manage and complete projects, you need more than an Excel spreadsheet. The best tools for project management let you:

Keep project details in one place

Spreadsheets don’t give you the ability to add details, have conversations, or attach files, so you end up scattering project information across a suite of tools, making it too easy to miss something or waste time hunting down an asset.

A good project management tool combines the grid-like view of a spreadsheet with collaboration features—so you can say goodbye to digging through old email chains for files or the latest updates.

Quickly build and maintain plans

If you’re managing projects in spreadsheets, you may also spend a lot of time building calendars and Gantt charts from scratch. Even with a template, customizing, formatting, and keeping your project plans up to date takes up a lot of your time.

Unlike Excel, tools designed for work and project management make it easy for you to quickly create and update dynamic project plans.

Easily manage multiple projects and programs

Without a place to store all your project information, it’s hard to know the status of your entire program or switch between projects quickly. If you manage a team, it’s even more difficult to see an employee’s workload across all of them. With a more powerful project management tool, you can easily gain these insights.

Collaborate easily and effectively

Spreadsheets aren’t built for collaboration, but other tools are. Instead of juggling Excel, email, chat, and docs to keep track of all the moving pieces, manage your projects from a single source of truth. Work and project management tools let you keep all project conversations and files connected to your plans, so you never miss a beat.

Asana Product Screenshot

Goodbye Excel. Hello Asana.

Asana is work management software that makes it easy to manage all kinds of projects, from marketing to engineering. Instead of organizing and updating spreadsheets, spend your time on hitting results.

Learn more about Asana

Use Asana-created templates—or make your own—so you can spend less time re-thinking your roadmap and more time getting work done.

Gantt charts

Visually map out project timelines, schedule tasks, and get a clear view of who's doing what and when with Timeline view.


Instead of building a calendar in Excel, you can automatically view each project in a calendar view. Swiftly switch between lists and calendars.

Task tracking

Follow tasks to get notifications on progress or completion, comment directly on them, add due dates, assignees, and more.

Asana Product Screenshot
Integrations & Apps

How to turn spreadsheets into Asana projects

Moving to a new tool can be tough. Fortunately, it’s easy to import your existing projects from Excel to Asana using our CSV importer.

Learn more about the CSV importer

Teams that want results trust Asana

Asana Product Screenshot

We decided to give Asana a try. We were quickly able to eliminate the drudgery of sending update emails and reporting on progress in weekly meetings. Now, if I want to know what’s going on with a project or what the status of anything is, I just look at Asana and everything is instantly clear. Asana makes our process so much more efficient. It removes all the waste in communication.

Rian Hunter, Software Engineer, Dropbox

Upgrade your project planning from spreadsheets to Asana today

See why millions of people use Asana to get better work done.