What to consider before using Excel to manage your projects

The next time you open an Excel spreadsheet to manage a project, ask yourself, is this really the right tool for my team?

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Successfully managing projects requires more than a spreadsheet

Programs like Excel don’t offer you the key features you need to manage projects:

All the project details in one place

Without the ability to add details, have conversations, or attach files in spreadsheets, you end up scattering project details across a suite of tools — which makes it too easy to drop a detail or waste time hunting down an asset.

A good project management tool, however, will consolidate all communications — so you can say goodbye to scrolling through old email chains hunting for asset specs.

Quick to build and maintain

Managing projects in spreadsheets means building a calendar, Gantt chart, or project plan from scratch. Even with a templates, you’ll still waste time customizing, formatting, and updating them as status updates trickle in from elsewhere.

Unlike spreadsheets, other tools built for work, project, and task management will do the heavy lifting for you.

Easily manage multiple projects and programs

Without a place to store all your project data, it’s hard to know the status of your entire program or switch between projects quickly. If you manage a team, it’s even more difficult to see an employee’s workload across all of them. With a more powerful tool for your project management, you can easily track down these insights.

Makes collaboration easy

Have you ever opened a teammate’s project plan in Excel with the intention of leaving a comment, only to spend 20 minutes wondering where and how to do it? Or wasted time transferring information from a conversation into your spreadsheet? Spreadsheets aren’t built for collaboration but other tools are.

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There’s a better way to manage projects: Asana

Whether you’re a marketer or an engineer, Asana is an easy, flexible, and collaborative software for project management. Help your team spend less time organizing spreadsheets, more time driving results.

Learn more about Asana
Templates

Use Asana-created templates—or make your own—so you can spend less time re-thinking your roadmap and more time getting work done.

Gantt charts

Visually map out project timelines, schedule tasks, and get a clear view of who's doing what and when with Timeline view.

Calendars

Instead of building a calendar in Excel, you can automatically view each project in a calendar view. Swiftly switch between lists and calendars.

Task tracking

Follow tasks to get notifications on progress or completion, comment directly on them, add due dates, assignees, and more.

Asana Product Screenshot

Integrations

Make the transition easy for your team

Import your existing projects from Excel to Asana using our CSV importer integration. Ease your way into a new system and test Asana with your spreadsheet data.

Learn more about the CSV importer

Teams that want results trust Asana

Asana Product Screenshot

We decided to give Asana a try. We were quickly able to eliminate the drudgery of sending update emails and reporting on progress in weekly meetings. Now, if I want to know what’s going on with a project or what the status of anything is, I just look at Asana and everything is instantly clear. Asana makes our process so much more efficient. It removes all the waste in communication.

—Rian Hunter, Software Engineer, Dropbox

Create a project in Asana

And spend less time managing; more time executing.

Explore Asana

Asana is the easiest way for teams to track their projects and tasks, so they can get results.

Marketing Campaign

Marketing Campaign

Product Launch

Product Launch

Company Goals

Company Goals

Mission to the Moon

Mission to the Moon

Organize your work

Set clear tasks and milestones to give your team clarity on what needs to be done.

Organize your work

Help your team hit their deadlines

Let each marketer know exactly what work they’re responsible for with clear assignees and due dates.

Help your team hit their deadlines

Hit your deadline

Map out your campaign plan to visualize how all the pieces fit together, spot potential issues, and keep work on track.

Hit your deadline

Have actionable conversations

Ask questions or give updates with the work that’s being done, so conversations turn into actions.

Have actionable conversations

Attach files to your work

Tie shared docs, design files, and budget spreadsheets together so your team isn’t searching for info.

Attach files to your work

View work at a glance

Look at work on a calendar to keep an eye on timing and rally around important dates

View work at a glance

Track your progress

Keep up to date on project progress and quickly spot when things are off track.

Track your progress

Work on the go

Whether you’re meeting with a vendor, at a conference, or out of office, stay connected with Asana for mobile.

Work on the go

Run successful programs, every time

Asana helps marketing teams plan, manage, track, and launch initiatives that engage their audience.

Run successful programs, every time

Map out each step

Map out critical steps—from development to launch—so everyone has clarity on the roadmap.

Map out each step

Know who’s got the ball

Give clear owners and due dates for each piece of the launch, so you can release on time.

Know who’s got the ball

Launch on time

See how the pieces of your plan fit together so you can make adjustments and keep work on track.

Launch on time

Keep everyone up-to-date

Make sure important updates and conversations don’t get buried in email threads by connecting them to your work.

Keep everyone up-to-date

Store work in one place

Attach files to your project, so everyone knows where to find the correct info.

Store work in one place

Track dates and milestones

Keep an eye on important dates by viewing launch plans on a calendar.

Track dates and milestones

See what’s on track, and what isn’t

See how work is progressing to make sure you’re on track to hit your deadlines and goals.

See what’s on track, and what isn’t

Stay connected, wherever you are

Stay up to date on how your launch is progressing no matter where you are with Asana for mobile.

Stay connected, wherever you are

Ready, set, launch!

Asana helps product teams hit deadlines—so they can launch great products.

Ready, set, launch!

Map out priorities

Create tasks for each goal so everyone has visibility into company-wide objectives.

Map out priorities

Determine the right point person

Assign each goal to the appropriate person, so everyone knows who’s responsible, and who to go to with questions.

Determine the right point person

Make a plan to hit your goals

See how each milestone ladders up to your goals so you can feel confident you’ll hit your targets.

Make a plan to hit your goals

Share info and give updates

Keep stakeholders up to date on the latest info and progress, with updates and comments tied directly to your goals.

Share info and give updates

Attach important files

Integrate Asana with your file sharing tools to keep all your important docs in one place.

Attach important files

Keep an eye on important dates

Look at your initiative deadlines and milestones on a calendar to make sure you’ve nailed the timing.

Keep an eye on important dates

Track company progress

Understand what objectives are on track, and what needs your attention so you can hit your goals.

Track company progress

Stay in the loop

Get updates and weigh in on important decisions wherever you are, with Asana for mobile.

Stay in the loop

Hit your goals

Asana gives your team visibility into your organization’s goals, so everyone stays focused on what matters most.

Hit your goals

Get ready for the mission

Map out each step of your mission, so you don’t forget anything as you shoot for the stars.

Get ready for the mission

Know who’s in charge

Assign clear owners for each task, so your pilot, commander, and flight engineer know what they need to do.

Know who’s in charge

Map out each step

Create a launch plan so you can chart your course from start to finish, share it with your team, and modify it as conditions change.

Map out each step

Make sure all systems are a go

Ask important questions, have conversations, and give status updates to get your crew ready for launch day.

Make sure all systems are a go

Tie it all together

Connect Asana to the other tools you need for your mission, so all your information lives in the same place.

Tie it all together

Keep your eye on the prize

View each milestone on a calendar, so you can track important dates leading up to takeoff.

Keep your eye on the prize

Track your progress

See what’s on track, and what isn’t, so you can be sure you’re ready for launch day.

Track your progress

Work from anywhere

Keep up to date whether you’re in the office or on the moon, just make sure you have internet connection!

Work from anywhere

3, 2, 1… blastoff!

With Asana, your crew can shoot for the moon, and get there. All it takes is one small step…

3, 2, 1… blastoff!