Use Asana for every stage of the PRINCE2 process.
1. Business justification
At the core of the PRINCE2 approach is business justification. This means that projects should have a clearly defined objective, a goal, a customer, tangible benefits, and a cost assessment.
2. Continuous learning
With this project methodology, teams should be continuously learning. At each step of the process, lessons take place and are recorded for future projects and new employees.
3. Defined roles and responsibilities
Project managers should clearly define roles and responsibilities for their teams. That way, everyone knows who is responsible for what.
4. Planning in stages
Projects are broken up into stages and at the completion of each phase. Lessons are learned and an outcome recap should be given to guide future projects and streamline team workflows.
5. Baseline requirements
Baseline metrics like deadlines, costs, risk and scope should be clearly defined at the start of a project. That way, project managers can intervene if a project phase starts to go overtime or over budget.
6. Quality management
PRINCE2 focuses on product quality. Teams should have a quality analysis process in place to review projects against requirements.
7. Custom approach
PRINCE2 takes into account project nuance, so project management should be adjusted on a case by case basis. The amount of oversight and planning is customized to fit the scope and team size of a project.
Directing a project
Keep everything in one place for seamless communication. Share status updates, reports, meeting notes, and enable stakeholders to monitor progress and provide guidance.
Starting a project
Create a task to request project approval and assign a copy to any stakeholders. Then, turn your plan into actionable tasks—all in one place.
Managing stage boundaries
Break your project into stages using Asana sections and assign tasks and due dates. Use status updates to communicate progress, learnings, and next steps with the Project Board.
Controlling a stage
With Asana, you can easily control the stage of a project by viewing completed and incomplete tasks at a glance. Identify blockers and easily take any corrective action.
Managing product delivery
Use custom fields to keep track of details like time estimates for each task or stage, project feedback, or subtasks to review tasks for every milestone.
Closing a project, repeat
When you’re ready to close out a project, report on evaluations, learnings, and transfer over any follow-up actions to your operational team. Then, save your project as a custom template to use for future projects.
We decided to give Asana a try. We were quickly able to eliminate the drudgery of sending update emails and reporting on progress in weekly meetings. Now, if I want to know what’s going on with a project or what the status of anything is, I just look at Asana and everything is instantly clear. Asana makes our process so much more efficient. It removes all the waste in communication.
—Rian Hunter, Software Engineer, Dropbox