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task management in Asana

Simplify task management and prioritize work

Asana is the leading software for project management, according to G2¹. See all your work in one place so you can prioritize what matters most.

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Why Asana?

Asana increases employee productivity and customer satisfaction, according to IDC²


faster execution of business processes


more business processes completed


improvement in employee satisfaction

automate work in Asana

Supercharge daily work with built-in automation

From product development to employee onboarding, automation can help you save time and increase productivity.

Automate work

Connect work to top business priorities

See how projects contribute to top-line objectives so your team always knows what to work on first. By tracking all of your work in one place, never lose sight of what’s most important for the business—and for your day-to-day.

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manage campaigns in Asana

Understand campaign priorities at-a-glance

Keep your cross-team stakeholders up-to-date on important, blocked, and high-priority campaign work. Tag, sort, and filter campaign deliverables in a centralized place, so stakeholders always know what to focus on first.

manage onboarding in Asana

Expedite onboarding with clear prioritization

Automatically bring critical work to the forefront, even on day one. Quickly prioritize work, so new hires can spend less time organizing and more time executing.

Avoid distractions with app integrations

Asana integrates with 200+ of your favorite tools. Centralize your most important work in one tool to reduce app switching and get your most important work done.

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With Asana, people aren't as lost anymore. They don’t need to ask, ‘Is this happening on Tuesday?’ If plans change quickly, the team is aware and it’s clearly documented. You don't have to wait until a meeting, a chat. You see everything in one place.

Thea Skaff

Senior Manager, Global Fundraising Campaigns, Wikimedia

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Things don’t get lost, even with so many projects going on at once. Asana helps me see what’s coming up without checking everything manually. It’s a big win for us, especially with complex timelines like paid media campaigns.

Jessie Geisen

Brand Marketing Manager, US, Benefit Cosmetics

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Asana solves the problem of many tools—it’s like spreadsheets, chat, your calendar, and your inbox all rolled into one. The more you consolidate into one tool, the better your life will be.

Dustin Finkle

Marketing Program Senior Director, New Relic

Everything is as transparent as possible in Asana. It’s clear where we want to go, what we have to do, and which milestones are relevant.

Maximilian (Max) Viessmann

CEO, Veissmann

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Task management features and capabilities

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My Tasks

My Tasks is a personalized view of every task that’s assigned to you, regardless of which project it’s in. Visualize all of your to-dos in one place to ensure nothing falls through the cracks.

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Track and manage tasks across multiple projects. When you make changes to a task in one project, instantly see those changes reflected across all projects in real time.

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Time tracking

With native time tracking, quickly estimate expected and actual time spent on tasks. Get better real-time estimates on project progress which is essential for budgeting and forecasting.

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Workflow Builder is a no-code point-and-click tool to visualize and build powerful automated workflows. Streamline tasks and keep your teammates in sync via integrations with 200+ of your favorite business apps.

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Custom fields

Custom fields are the best way to tag, sort, and filter work. Create unique custom fields for any information you need to track—from priority and status to email or phone number.

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Automate manual work so your team spends less time on busywork and more time on the tasks that matter. Use Rules to automatically assign work, adjust due dates, notify stakeholders, and more.

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The Asana app is available on Mac, iOS, and Android. Review any new inbox notifications, send messages, and access project tasks so you’re always up to date on project information.

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Custom templates

Custom templates make it easy to duplicate existing workflows or common processes—giving teams confidence that they don’t have to recreate work from scratch or worry about missing any steps.

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Project views

Project views make it easy for you to see your work, your way. Select between List, Board, Calendar, and Timeline, and toggle between the project views to find a view that works for you.

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Mark a task as waiting on another task with dependencies. Teams with collaborative workflows can easily see what tasks they’re waiting on from others, and know when to get started on their portion of work.

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Timeline View is a Gantt-style project view that displays all your tasks in a horizontal bar chart. With Timeline View, you can easily track how the pieces of your plan fit together.

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View any project in Calendar view to see all upcoming and past work in a calendar format. Give stakeholders insight into task due dates, as well as the larger cadence of scheduled project work.

Frequently asked questions

Try Asana for free for 30 days, no credit card required. Get started with a free Business trial, then follow the on-screen instructions to log in!

Task management is more than a to-do list. It means tracking tasks from beginning to end, delegating subtasks to teammates, and setting deadlines to make sure projects get done on time. Task management software, like Asana, empowers teams to work more productively and efficiently.

Do you waste time organizing sticky notes, searching your email, or writing to-do lists? Luckily, Asana can help. Prioritize tasks, manage time more effectively, hit deadlines—all in one task manager tool.

Your task management tool should have everything you need to manage and execute your work. Make sure the task management software you choose aggregates your to-dos in one view—at the project and portfolio level. You’ll also want to look for a tool that gives you the flexibility to do your work your way by offering integrations with your favorite business apps. And last but certainly not least, make sure the task management software you select has a way to automate your workflows with rules, templates, and more.

Multi-homing is the centerpiece of cross-functional collaboration in Asana. Your most important work happens with team members from other departments—who each have their own way of storing and organizing to-dos. With multi-homing, you can house the same task in multiple projects (rather than creating duplicates of the task, which can quickly get outdated). Then, if you change any task details in one project, those changes are instantly and automatically reflected across every other project in real time.

Subtasks help you break the work of a task into smaller parts in order to divide up the work among multiple people. For example, a “blog post” task has several parts. One person needs to write the blog, another needs to review it, and so on. In this case, each individual component would be its own subtask, assigned to the person responsible for completing it. All subtasks are housed within a parent task—the blog post task—making it easy for stakeholders to stay connected to the overarching context of their work.

With task templates, you can templatize any task-level process. For example, if every contract review requires five steps, you can create an easily duplicatable contract review task template. If you want to templatize project-level processes, try creating a workflow to coordinate work seamlessly across teams.

Get started with the leading project management software, according to G2¹

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