Asana Releases Microsoft Outlook Integration, Transforming Emails into Actions

The Integration Will Bring New Clarity and Efficiency to Hundreds of Thousands of Asana Customers Who Use Email for Work Communication

October 4, 2018 – San Francisco – Asana, the fastest-growing Work Management app for teams, today announced the launch of Asana for Outlook, giving customers another option to turn emails into trackable, actionable work. The integration empowers users to take action on emails in real time without leaving their inbox.

Teams on Asana often still rely on email for communication about work, particularly with agencies, vendors, or contractors. However, Asana customers found that action items and to-dos were getting lost in those email threads. More than one third of Asana customers use Outlook for email communication, and now all of those customers can turn email into action without leaving their inbox.

“We’re pleased to now offer our hundred of thousands of Microsoft Outlook customers a new, simple way to manage their work without losing time or focus switching between platforms,” said Alex Hood, head of product at Asana. “Our mission is to enable teams to work together effortlessly, whether it’s with their own teams, or with their external partners. Our integrations allow us to meet our customers where they’re already communicating about the work – whether it’s in Outlook, Microsoft Teams, Gmail or Slack– so they can manage and execute without losing momentum.”

Many of the organizations that manage work in Asana communicate with external stakeholders via email. The integration has already helped those teams ensure action items don’t fall through the cracks.

Asana for Outlook makes it easy to:

  • Turn emails into trackable, actionable tasks with the help of AI. When action items come in through email, teammates can now create tasks for them in Asana right from Outlook. The integration also utilizes Microsoft’s machine learning engine, enabling language recognition to find and highlight suggested action items within email. When action items or tasks are spotted, they are highlighted by a blue link that users can select to quickly create a new task in Asana.

  • Add email to existing tasks to capture context. When teammates receive information via email that impacts their team’s work, emails can now be added as a comment on a task straight from Outlook.

“Customers have told us that integrating Microsoft Outlook with a work management tool like Asana supports the success of their business,” said Mike Ammerlaan, director, Microsoft Office 365 Ecosystem, Microsoft Corp. “The addition of Asana for Outlook will allow our customers to seamlessly turn Outlook emails into Asana tasks, so they can keep track of action items and ensure accountability on their teams.”

About Asana

Asana is a platform that helps teams organize and manage all of their work, from small projects to strategic initiatives. Headquartered in San Francisco, CA, Asana has more than 50,000 paying organizations and millions of users across 195 countries. Customers such as AB-InBev, Airbnb, Disney, KLM Air France, NASA,, Uber, Viessmann Group, Vox Media, and Zalando use Asana to manage everything from marketing campaigns to product launches to company goals.

Back to all press releases