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Tasks

You can use tasks to track, collaborate on, and organize all your work.

Tasks can be to-dos, ideas, notes, or reminders.

Press Tab+M to quickly assign a task to yourself.

Assign a task to yourself or a teammate.

Add a due date so your deadline is clear.

Add instructions and expectations in the task description field.

Type @ to link to other tasks, people, conversations, or projects.

Followers get notified when new comments or attachments are added.

When you @mention someone, they’ll be added to your task as a follower.

They can always unfollow to stop getting notifications on your task.

Add anyone who needs to stay up to date on your task as a follower.

Heart a comment to let followers know you’ve seen it.

Add comments to ask questions or give followers updates.

You can also attach directly from Dropbox, Google Drive, or Box.

Add relevant files or irrelevant GIFs as attachments.

When you’ve added a subtask, press enter to add another.

Create subtasks to break your task into smaller steps.

Click the comment bubble to add comments or attachments to a subtask.

Subtasks can contain all the same details as regular tasks.

You can create tasks from any screen using your top bar.

Every Task has a unique URL to easily copy and share.

On to the <a data-target='lessons-list'>next lesson</a>!

Congrats! Looks like you’re up to the task.

My Tasks

Always know what to do next with My Tasks.

My Tasks is a list of every task assigned to you.

Like a text document, add a new line for each new task or paste in any list.

Click on your My Tasks list and start typing to add tasks.

Asana will translate your email into a task, including your attachments.

Forward to x@mail.asana.com to turn your emails into tasks.

New tasks will appear at the top of your list in Recently Assigned.

Click Make Public to share them with your team.

Tasks you add to My Tasks are private to you.

Click on the blue dot next to the task, to quickly sort it.

Prioritize tasks as Today, Upcoming, or Later.

Mark the tasks you’ll have time for Today.

They’ll only see tasks you’ve made public or shared in a project (more on projects later).

Teammates can view your My Tasks list to see what you’re up to.

Mark tasks due within a week as Upcoming so you can see what will be due soon.

On its due date, your task will move from Upcoming to Today.

They’ll be out of your way until their due date approaches.

Mark tasks due in more than a week for Later.

Your tasks will move from Later to Upcoming a week before they’re due.

Keep My Tasks prioritized to always know what to work on and what’s coming next.

<a data-target='lessons-list'>Next</a>, learn how to work with your team in Asana.

Now you know how to track and plan your work!

Projects

Work together on groups of tasks with projects.

Like an event plan, product launch, or editorial calendar.

Projects help you track and organize the steps in a process or initiative.

If you have your steps in a document or email already, paste in that list.

Like My Tasks, simply click and type to add tasks to your project.

View your project’s unique email address from the project dropdown menu.

Add tasks to your project from email.

Tasks can be included in multiple projects.

Add your tasks to other related projects.

Type Tab+N in any task row to create a new section.

Add sections to organize tasks in a list project.

Drag and drop tasks between or within columns to reorder.

Or, add columns to organize tasks in a boards project.

Assign your tasks and set due dates.

Drag and drop tasks on your calendar to change their due dates.

Never miss a deadline with your project calendar.

Project members will get notified of new conversations, statuses, and tasks.

Add everyone who needs to stay updated on your project as members.

Your post will be sent to all project members.

Post conversations to make announcements or start discussions.

Use Progress to see how your project is moving forward.

The Project Owner will be reminded to set a status once a week.

Set a project status to update your team on how it's going.

Open and organize projects from your sidebar.

Click the star button on the left of your project name to favorite it.

Favorite projects to pin them to the top of your sidebar.

Create new projects from any screen using your top bar.

Now you can move projects forward with your team.

Inbox

Communicate and coordinate faster with Inbox.

Check Inbox to quickly read and respond to your latest updates.

Inbox will notify you when you have a task due...

and when teammates update tasks, conversations, and projects you follow.

Click an update and you’ll have all the context you need to respond.

Open and respond to updates without leaving Inbox.

Click the X that appears on the right of an update to archive it.

Archive updates you’re ready to dismiss.

Click the arrow that appears on the right of an archived update to move it back to Inbox.

Open Archive to move dismissed updates back to your Inbox.

In the end, you have control over the updates you receive (or choose not to receive)

Unfollow tasks or projects to stop receiving updates about them.

Most communication with your team can be more easily managed from Inbox. Just remember to check it often.

When you’re ready, you can turn Asana's Email notifications off.

Congratulations! Now you’re ready to have a great work day with Asana.

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Asana is the easiest way for teams to track their work. From tasks and projects to conversations and dashboards, Asana enables teams to move work from start to finish—and get great results.

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Explore Asana's 2024 Year in Review to see a recap of your team's completed tasks, projects, and updates. Celebrate achievements and track progress across all portfolios

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Lydia Rajteric is a French content specialist at Asana, where she leverages her ten years of marketing expertise in project management. 

Lydia Rajteric

All articles by Lydia Rajteric

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