Manage workflows with Asana

Create a better workflow for your team.

What is workflow management?

A workflow is the process of how you get stuff done. It’s a system that makes work more efficient while keeping everyone on the same page. Workflow management is all about building and tracking these processes. Asana is like a home base for all your workflows: use it as a tool to create workflows and track your team’s work. Here are some examples of common workflows:

Editorial calendars

Editorial calendars

Track every step of the editorial process in Asana, from planning to publication.

Product roadmaps

Product roadmaps

Product roadmapping in Asana is simple and allows you to prioritize work, document a backlog, and more.



Set up workflows to track more structured projects like blog pipelines or recruiting pipelines.

Using Asana to manage workflows

Customize workflows to fit your team and company’s needs.

See Workflow Examples
Asana Product Screenshot

Tips for establishing great workflow management

Perfecting your team’s workflows takes some trial and error.

1. Decide how and when to communicate

To make sure everyone’s on the same page, set communication guidelines in advance, make the higher-level mission known to everyone, and encourage openness and feedback.

2. Streamline the things you do regularly

Think about all the places where you can save time on recurring work. Is there a way to automate any of your tasks?

3. Have an internal knowledge base

Make it easy for collaborators to access information and projects by creating a central database of resources.

4. Define responsibilities and expectations at the start

Be sure to answer these questions for any workflow: What are the exact deliverables? Who’s responsible for each piece of work? When is each task due?

5. Keep your workflow simple and make adjustments

Avoid creating an overly complicated workflow. To start, keep it simple and check in regularly to make any necessary adjustments.

6. Include goal-setting in your team’s workflow

Goal-setting helps team members understand how their work supports company objectives.

Workflow management features in Asana

Built for your projects, workflows, goals, and tasks.


Easily create tasks for yourself or assign one to a teammate.


Sections let you customize Asana to match your workflows and add structure to any project.

lists and boards

Organize your tasks into shared lists or boards for your initiatives, meetings, and programs.


Due dates and calendars ensure every task gets completed on time.


Discuss a project’s progress to get on the same page and keep the momentum going.

task assignees

Give tasks a clear owner, so everyone knows who’s responsible.

Join for free today

Asana is simple enough for your entire team. And, when work gets complicated, Asana has the features you need to move the project forward.

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