Workflow management software for teams

So your team always knows who's doing what by when.

What is workflow management?

A workflow is the process of how you get stuff done. It’s a system that makes work more efficient while keeping everyone on the same page.

Workflow management is all about building and tracking these processes. Asana is like a home base for all your workflows: use it as a tool to create workflows and track your team’s work. Here are some examples of common workflows:

Asana Gantt charts help you organize marketing campaigns from planning to publication.

Marketing teams can track every step of campaign management with Gantt-chart like views in Asana, from planning to launch—and reporting.

Asana list view allow you to build product roadmaps with simple drag and drop features.

Make product roadmapping easy with a simple list view that allows your team to prioritize work, document backlogs, and more.

Asana list view helps you organize and view your entire sales pipeline to make it easier to jump on new opportunities.

With integrations like Salesforce, you can streamline your favorite business tools and customize your sales pipeline in different views like a list, calendar, or timeline.

Asana kanban board view gives your entire Scrum team a view of what's deploying, in development, or in the backlog.

Go beyond the list view with drag-and-drop kanban boards that help your product and engineering teams prioritize work and manage capacity with sprint planning.

Asana list view makes new hire employee onboarding easy and scalable.

Save time by streamlining common managerial processes like employee onboarding with the help of workflow templates.

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Using Asana as your workflow management software

Customize workflows to fit your team and company’s needs—so everyone tackles the right tasks at the right time.

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Tips for establishing great workflow management

1. Decide how and when to communicate

To make sure everyone’s on the same page, set communication guidelines in advance, give everyone clarity on higher-level goals, and encourage team collaboration.

2. Streamline the things you do regularly

From daily task management to approval processes , think about all the places where you can save time on recurring work and repetitive tasks with workflow automation.

3. Create a customizable internal knowledge base

Make document management easy for collaborators to access information by creating a user-friendly central database of resources.

4. Define responsibilities and expectations at the start

To avoid bottlenecks, be sure to answer these questions for any custom workflow: What are the exact deliverables? Who’s responsible for each piece of work? When is each task due?

5. Keep your workflow simple and make real-time adjustments

Avoid creating overly complex workflows. To start, keep it simple and check in regularly with your stakeholders to make any necessary adjustments.

6. Include a step for goal-setting in your team’s workflow

Goal-setting helps team members understand how their work supports company objectives and business processes.

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Workflow management features in Asana

Built for your projects, workflows, goals, and tasks.


Easily create tasks for yourself or assign one to a teammate.


Sections let you customize Asana to match your workflows and add structure to any project.

Project views

View your tasks in List, Board, Calendar, or Timeline view.

Start and due dates

Assign deadlines to ensure every task gets completed on time.


Discuss a project’s progress to get on the same page and keep the momentum going.

Task assignees

Give tasks a clear owner, so everyone knows who’s responsible.

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Teams that want results trust Asana

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Asana is dynamic. It significantly improved the way people viewed, managed, and tracked work—and collaborated.

Casey James, Head of Creative Operations, Jones Knowles Ritchie

Manage your workflow processes with Asana today

See why millions of people use Asana as their workflow management solution to get better work done.