Introduce Asana to more teams

Asana is great for teams, but it’s even better when everyone in an organization can track their work together. With your team on board, you can see clear examples of where it would be helpful to have other teams in Asana, too. Below are tips for introducing Asana so you can experience the benefits together.

Why other teams?

In introducing Asana to other teams at your company, you might wonder, “what’s in it for my team?” But taking the time to introduce Asana to other teams ultimately benefits your team, too:

  • Connect work—It’s easy to see how your work fits in with what other teams are doing, and you can connect projects and see work history as projects progress.
  • Save time—There’s less work about work, fewer status update meetings, and more clarity on who’s doing what by when, so you can get to work instead of tracking down details. Your team can be more efficient and have the clarity they need to keep work moving forward.
  • Improve collaboration—You can discover more opportunities for collaboration, better leverage the work of other teams, and refer back to prior projects, and be aware of what other teams are working on.

Using Asana across teams

Asana works best when all teams are using Asana to track their work. In addition to the benefits of Asana for individual teams, there are clear advantages when everybody is on board:

  • See how your company is doing in achieving its overall goals. By making organization-wide information public in Asana, everyone can have access to important information, conversations, and projects that show progress towards overarching objectives. This helps everyone feel connected to a common purpose.

  • Build out full workflows. Most likely your team engages in work that involves other teams. When everybody can see the same information, there’s more clarity about who’s doing what, and expectations can be set and spelled out in Asana.

  • One source of truth. Any employee that joins at any time can have access to public projects, teams, and conversations to quickly get context even if they weren’t originally tracking that work. You can use @mentioning to supply this information at any time.

  • Ditch the company-wide email chains. Create a staff team and add everyone in your company. You can start a staff team conversation with important updates for everyone, or to send out information for your company party.

Introduce Asana to other teams

Now that you and your team have started to see the benefits of using Asana, you are even more equipped to make a case for other teams to get on board. Below are a few tips for introducing Asana to other teams:

  • Similar to when you first invited a few teammates, invite some trusted colleagues or team leads from another team. They can work with you to understand Asana in general, then cater it for their team as well.

  • Don’t just invite the team to your Organization—we always recommend adding people as task followers, sharing projects, and mentioning them in task comments, so they can participate right away and see how existing projects and tasks work in Asana.

  • Encourage them to try a pre-made template so they can get a workflow into Asana from the start with our recommended tips. You can even have them try out the Asana onboarding template project to get them up to speed.

  • Send them examples of workflows that they can use specifically for their team, and show them list and board projects so they can start using Asana and get involved with your team, too.

  • Bring Asana to your next meeting with another team, and use it as a meeting agenda.

  • Send any new invitees to the quick start or Asana lessons so they can learn Asana and get up to speed in 15 minutes.

  • Have them follow along with our How to Asana YouTube series. It's intended for newer users, and those considering Asana. There's even a video for inviting your teammates:

Create more teams

If other teams are interested and you’re ready to invite them, create a team for them or have them create one themselves. Remember that teams are generally used for departments, work groups, or any group of people that will be working on several projects together.

To create a team, scroll to the bottom of the sidebar and click Create New Team, or click the + button next to any existing team.

Once the team is created, they can start inviting other teammates, create projects unique to their team, as well as join other teams and projects.

As more and more teams join and track work in Asana, you can connect more work, collaborate more seamlessly, and have the clarity you need to move projects forward, no matter who you’re working with. Your entire organization can run on Asana.

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