Boards layout

Boards let you organize your work like sticky notes that you can move across columns. They give you a clean, visual overview, with all the same power of a project in List View. Add items to your board, then drag and drop to move work around or track it through multiple stages.


Create a board project

Create a board view for your project 1

Create a new project by clicking the orange + button in your top bar. Select Project from the drop down menu. Click +Blank Project.

A pop up window will next give you the option to add your project details. Here you can choose Board as your project layout and default view. Then, click Create project.

Create a board view for your project 2

Create columns

Get started by adding columns

Click +Add column to get started in a new project. A new column will appear as soon as you name it in the header field. Use columns as categories to group related work or as stages like “Ready”, “In Progress”, and “Done” to track a specific workflow.

Add ideas, tasks, goals, and more

Add tasks to a boards project in Asana

Add tasks to your columns using the + button underneath the column name. You can click to expand tasks within a column for more details.

Drag and drop

You can drag and drop tasks and columns to reorganize your work or move it through stages. Project members can rearrange tasks as needed, and collaborators will get updates when tasks move columns so all members stay on the same page.

Create new tasks with the plus button, then drag and drop them to the appropriate column and assign and give a due date

You can drag multiple cards at once to another column by using the Ctrl/Cmd + Click command.

Manage columns

Move, rename, delete, and add columns as your work progresses.

Add columns to your board project

Click Add column to the right of existing columns to add to your project.

Rename and delete columns

Manage columns in Asana boards project

To edit the column name or remove it:

  1. Click on the three dot icon to the right of the column title
  2. You can choose to Rename Column
  3. You can choose to Delete Column

Columns need to be empty in order to delete them. Move tasks to other columns or delete them in order to clear a column.

Filtering tasks

Choose which tasks appear on your board layout.

Filtering tasks in boards project

To filter your tasks:

  1. Click the View icon
  2. Choose to view incomplete tasks, completed tasks or tasks completed within a certain time frame

Tasks will need to be opened on boards in order to mark them as complete.

Sort by assignee or due date

You can also sort tasks in a board project by either the Assignee or due date.

Sort by assignee

Filter by assignee

When you click the Sort icon, enter the name or email address of the person whose tasks you wish to see.

Sort by due date

Filter by due date 1

When you click the Sort icon, select Due date in the dropdown and then choose to filter tasks that are due either today, tomorrow, this week, next week or within the next 14 days.

Sorting tasks

There are a range of options to sort your tasks by.

Filtering tasks in boards project

To sort your tasks:

  • Click the Sort icon and a list of options will appear from a drop down menu
  • Choose the option that best fits your task objectives

Custom fields

Custom fields are the first step towards tracking all types of work in Asana. You can provide even more information on each task and track it in a way that suits your team’s needs.

Manage custom fields

custom fields

To access and manage a board project’s custom fields:

  1. From the Fields icon on your top bar a drop down menu allows you to select a range of custom fields
  2. Toggle the button to the right to enable a custom field. Blue indicates it’s enabled

You can also click on the six dot rectangle symbol beside a custom field option to enable the custom field

View custom fields on a board project

To view a task’s custom fields, click any card on your board project to reveal its task details.

More information on how to use custom fields can be found in this article.

You can search for tasks in specific columns of board projects using the Advanced Search tool.

column search

Once you’ve opened Advanced Search and selected a project(s):

  1. Click on the arrow icon next to the board project and select a column
  2. Click Search

Subtask count on Boards

You can also view the amount of subtasks on a particular task directly from your Board project.

subtask board

The subtask count will appear next to the task name on your Board project.

Learn more

Check out our How to Asana video for more pointers about using boards.

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Asana Lessons

Learn the Asana basics in less than 15 minutes with these quick lessons


Tasks Lessons

Track all of your work

3 Minutes

My Tasks

My Tasks Lessons

Always know what to do next

3 Minutes


Projects Lessons

Work with teammates

3 Minutes


Inbox Lessons

Communicate even faster

3 Minutes

You can use tasks to track, collaborate on, and organize all your work.

Tasks can be to-dos, ideas, notes, or reminders.

Assign a task to yourself or a teammate.

Press Tab+M to quickly assign a task to yourself.

Add a due date so your deadline is clear.

Add instructions and expectations in the task description field.

Type @ to link to other tasks, people, conversations, or projects.

When you @mention someone, they’ll be added to your task as a follower.

Followers get notified when new comments or attachments are added.

Add anyone who needs to stay up to date on your task as a follower.

They can always unfollow to stop getting notifications on your task.

Add comments to ask questions or give followers updates.

Heart a comment to let followers know you’ve seen it.

Add relevant files or irrelevant GIFs as attachments.

You can also attach directly from Dropbox, Google Drive, or Box.

Create subtasks to break your task into smaller steps.

When you’ve added a subtask, press enter to add another.

Subtasks can contain all the same details as regular tasks.

Click the comment bubble to add comments or attachments to a subtask.

You can create tasks from any screen using your top bar.

Every Task has a unique URL to easily copy and share.

Congrats! Looks like you’re up to the task.

On to the next lesson!

Always know what to do next with My Tasks.

My Tasks is a list of every task assigned to you.

It makes managing your work simple.

Click on your My Tasks list and start typing to add tasks.

Like a text document, add a new line for each new task or paste in any list.

Forward to to turn your emails into tasks.

Asana will translate your email into a task, including your attachments.

New tasks will appear at the top of your list in Recently Assigned.

Tasks you add to My Tasks are private to you.

Click Make Public to share them with your team.

Prioritize tasks as Today, Upcoming, or Later.

Click on the blue dot next to the task, to quickly sort it.

Mark the tasks you’ll have time for Today.

Teammates can view your My Tasks list to see what you’re up to.

They’ll only see tasks you’ve made public or shared in a project (more on projects later).

Mark tasks due within a week as Upcoming so you can see what will be due soon.

On its due date, your task will move from Upcoming to Today.

Just like magic.

Mark tasks due in more than a week for Later.

They’ll be out of your way until their due date approaches.

Your tasks will move from Later to Upcoming a week before they’re due.

Keep My Tasks prioritized to always know what to work on and what’s coming next.

Now you know how to track and plan your work!

Next, learn how to work with your team in Asana.

Work together on groups of tasks with projects.

Projects help you track and organize the steps in a process or initiative.

Like an event plan, product launch, or editorial calendar.

Like My Tasks, simply click and type to add tasks to your project.

If you have your steps in a document or email already, paste in that list.

Add tasks to your project from email.

View your project’s unique email address from the project dropdown menu.

Add your tasks to other related projects.

Tasks can be included in multiple projects.

Add sections to organize tasks in a list project.

Type Tab+N in any task row to create a new section.

Or, add columns to organize tasks in a boards project.

Drag and drop tasks between or within columns to reorder.

Assign your tasks and set due dates.

Never miss a deadline with your project calendar.

Drag and drop tasks on your calendar to change their due dates.

Add everyone who needs to stay updated on your project as members.

Project members will get notified of new conversations, statuses, and tasks.

Post conversations to make announcements or start discussions.

Your post will be sent to all project members.

Use Progress to see how your project is moving forward.

Set a project status to update your team on how it’s going.

The Project Owner will be reminded to set a status once a week.

Open and organize projects from your sidebar.

Favorite projects to pin them to the top of your sidebar.

Click the star button on the left of your project name to favorite it.

Create new projects from any screen using your top bar.

Now you can move projects forward with your team.

Just one more lesson before you dive in.

Communicate and coordinate faster with Inbox.

Check Inbox to quickly read and respond to your latest updates.

Inbox will notify you when you have a task due…

and when teammates update tasks, conversations, and projects you follow.

Open and respond to updates without leaving Inbox.

Click an update and you’ll have all the context you need to respond.

Archive updates you’re ready to dismiss.

Click the X that appears on the right of an update to archive it.

Open Archive to move dismissed updates back to your Inbox.

Click the arrow that appears on the right of an archived update to move it back to Inbox.

Unfollow tasks or projects to stop receiving updates about them.

In the end, you have control over the updates you receive (or choose not to receive)

When you’re ready, you can turn Asana’s Email notifications off.

Most communication with your team can be more easily managed from Inbox. Just remember to check it often.

Congratulations! Now you’re ready to have a great work day with Asana.