Save time in Asana
- Skip Ahead to
- Import project plans from spreadsheets
- Create forms for new requests
- Bulk edit with multi-select
- Take action with keyboard shortcuts
- Assign copies of a task
- Automate processes with Rules
Asana was designed to help you get work done, instead of doing work about work. To keep your flow going speedily, try out these features designed to help you save time.
Import project plans from spreadsheets
Ideally your team moves away from spreadsheet planning by directly planning in Asana, but if you work with other teams that use spreadsheets, you can import them as Asana projects with our CSV importer. The importer seamlessly takes your rows and columns and maps them to an Asana project with tasks, assignees, due dates, and more. You can add information from the CSV file into an empty or existing project.
Want to make sure information in other columns maps to your project? Create custom fields in your project before importing your file.
From here, you can begin mapping your columns to Asana fields, and voila! No busy work to track your work the way you need.
Create forms for new requests
Going back and forth on basic request details or not starting with a clear project brief slows work down. Instead, create forms to capture the right details up front for any project brief or ad hoc requests. Forms are directly connected to a request project to ensure your team starts with the information they need.
Forms can be submitted by anyone—even if they don’t use Asana—by sending them the form link.
Bulk edit with multi-select
Most likely you’ve used multi-select in other programs, and it’s just as useful in Asana. To multi-select several tasks, just click then hold down Shift and click the up or down arrow. Use Command or Control to select tasks individually.
Once you multi-select tasks, you can take mass actions on them:
- Bulk assign them to the same person
- Give them all the same due date
- Drag and drop them elsewhere
- Tag all tasks
- Associate another project to all tasks
- Mark all tasks incomplete/complete
- Delete or merge all tasks
- Add a follower to all, or follow/unfollow all of them yourself.
Take action with keyboard shortcuts
One of the keys to saving time in Asana is learning keyboard shortcuts. You can see all keyboard shortcuts here or by typing Cmd+/ or Ctrl/ in Asana (it’s a keyboard shortcut for keyboard shortcuts!)
A majority of Asana-specific shortcuts entail typing Tab + (a letter). Some letters correspond to the feature they’re shortcutting. For example, Tab+F adds a follower.
Check out our favorites:
Tab+Q - Quick Add task
Tab+M - Assign to me
Tab+Y - Mark as Today
Tab+X - Focus mode (so you can only see the task)
Tab+S - Add a subtask
Tab+N - Create a section
Tab+↵ - Jump to task list/main pane
Assign copies of a task
You can assign copies of a task to multiple teammates, or even to a whole team, with just a couple of clicks from the task assignee field. Click the assignee field in any task then select the assign copies icon. Next, type the names of the teammates or teams you want to assign the copies to.
Task copies contain all of the same information as the original task. If you forgot something and need to bulk-edit them, use multi-select!
When to assign copies of a task:
When you need feedback on your work, assign copies of a review task to all the relevant stakeholders for comments or approval.
When routine work needs to get done, like open enrollment for benefits, assign task copies to make sure each teammate gets it done by the deadline and has all the information they need.
Assign copies for each team member to add agenda items to your team’s weekly meeting project prior to your next meeting.
You can make numerous copies of any task, but each task will still only have one assignee.
Want to reduce repetitive, manual work? Add rules for any project to help you assign tasks, update custom fields, and more. You can even add them to templates so your team always starts with the right steps and processes.