# Asana vs Todoist: Compare Features & Free Plans > Compare Asana vs Todoist on task management, project planning, automation, AI, collaboration, and free plans. See the breakdown and try Asana for free. Source: https://asana.com/compare/asana-vs-todoist ASANA VS. TODOIST #### Which task management app is right for you? Asana enables teams to plan projects, coordinate work, automate routine tasks, and track results. Todoist is designed for straightforward personal task management. Compare Asana vs Todoist. - [Try for free](/create-account) - [See pricing](https://asana.com/pricing) #### Trusted by 85% of Fortune 100 companies FEATURES - [Try for free](https://asana.com/create-account) #### Asana vs Todoist at a glance Asana offers tasks, subtasks, assignees, due dates, custom fields, attachments, and comments. Todoist provides tasks, subtasks, priorities, labels, and natural-language quick-add. [Learn more.](https://asana.com/features/project-management) #### Task and subtask management Asana provides List, Board, Calendar, Timeline, and Gantt views. Todoist offers List and Board views for organizing tasks within projects. [Learn more.](https://asana.com/features/project-management/project-views) #### Project views for different types of work Asana allows teams to link sequential tasks and designate major project checkpoints as milestones. Todoist does not offer native task dependencies or milestones. [Learn more.](https://asana.com/features/project-management/tasks) #### Task dependencies and milestones Asana enables teams to set company, team, and individual goals and link them to supporting projects, portfolios, and tasks. Todoist does not provide strategic goal tracking connected to project progress. [Learn more.](https://asana.com/features/goals-reporting) #### Strategic goal tracking Asana Portfolios allow teams to group related projects, monitor project health, assign project owners, review status updates, and track shared metrics. Todoist does not offer a native portfolio feature for managing multiple connected projects. [Learn more.](https://asana.com/features/goals-reporting/portfolios) #### Portfolio management Asana lets teams assign work, comment on tasks, send project messages, and share status updates. Todoist supports assignees and comments within shared projects. [Learn more.](https://asana.com/features/project-management/inbox) #### Team collaboration Asana Workflow Builder enables teams to create rules and multi-step processes without coding. Todoist does not offer a comparable native workflow builder. #### Native workflow automation Asana features AI Studio and AI Teammates for projects, workflows, and goals. Todoist AI supports natural-language task entry and Task Assist for task-level assistance. [Learn more.](https://asana.com/product/ai/ai-studio) #### AI for workflows and automation Asana integrates with over 200 workplace tools. Todoist supports approximately 100 integrations for calendars, communication apps, and productivity tools. [Learn more.](https://asana.com/apps?category=all-apps) #### App integrations #### When Asana is the better option Choose Todoist if you mainly manage personal tasks, prefer simple lists and reminders, and want fast natural-language entry. It works best when you do not need dependencies, milestones, portfolios, or reporting. For more complex teamwork, Asana offers the following features: - [Try Asana free](https://asana.com/create-account) Plan every project from start to finish The Citizenry reduced weekly reporting data entry by 6 to 9 hours after centralizing work in Asana. - Organize tasks with sections, milestones, custom fields, and dependencies. - Switch between List, Board, Calendar, Timeline, and Gantt views. - Collect requests, manage approvals, and track project details in one place. - [專案檢視](/features/project-management/project-views) - [範本](/features/workflow-automation/project-task-templates) - [自訂欄位](/features/project-management/custom-fields) Automate work and track progress According to an IDC survey, Asana customers reported spending 34% less time on administrative tasks and 55% less time searching for information. - Build repeatable workflows without writing code. - Route tasks, update fields, and automatically notify teammates. - Monitor deadlines, workload, goals, and project status. - [規則](/features/workflow-automation/rules) - [專案集](/features/goals-reporting/portfolios) - [報告儀表板](/features/goals-reporting/reporting-dashboards) Use AI that understands your work The 2024 State of Work Innovation report by Asana found that busywork accounts for 53% of knowledge workers’ time. - Automate workflows and manual tasks with AI Studio - Assign AI Teammates to work on tasks, projects, and goals. - Use smart summaries to create updates, draft content, and suggest next steps. - [AI Studio](/product/ai/ai-studio) - [AI 隊友](/product/ai/ai-teammates) #### Why our customers prefer Asana 我曾在**多個團隊和多種類型的專案中使用 Asana，從行銷活動到產品開發**，應有盡有。 與其他專案管理工具相比，… Asana 是我最喜歡的工具。 - [閱讀完整評論](https://www.g2.com/products/asana/reviews/asana-review-11157042) 我使用過許多專案管理工具，包括 Monday.com、Trello、ClickUp 和 Wrike。 Asana 擁有最直覺的介面、進階整合、智慧功能以及直觀的使用者介面。 - [在 G2 上閱讀完整評論](https://www.g2.com/products/asana/reviews/asana-review-11170919) 「Asana 使 ORK 的管理和追蹤變得輕鬆容易。」 我們全公司都知道關鍵的優先事項是什麼，並可相應地計劃、追蹤和報告工作。 它提高了我們的效率，故我們可以更快地執行和擴展工作。」 - Dian Rosanti，產品管理部門 - [閱讀案例研究](/case-study/gojek) 「隨著 Zoom 的發展，我們需要一套標準化的檢視來查看所有正在進行的工作，以便我們確定工作的優先順序並做出業務決策。」 我們需要在工作的完成方式上實現可視度、當責、一致性以及跨團隊的知識共享。 - 安全主管 Ariel Chavan - [閱讀案例研究](/case-study/zoom) #### Asana powers teams with flexible, scalable workflows #### Automation and AI #### AI your whole team can actually use Asana AI 隊友從一開始就能瞭解您的目標、專案和相依性——Trello 的基本看板結構缺乏深度，無法將日常卡片與高層策略連結起來。 Asana AI 隊友會建立整個團隊共用的記憶庫——Trello 的 Butler 自動化功能可以處理單次任務，但無法學習您團隊的整體業務情境。 每一個 AI 動作都可以在您的活動紀錄中看到，就像人類隊友一樣——Trello 的自動化功能通常是隱藏的，因此很難稽核由 AI 所驅動的變更。 #### Onboarding and training #### Reduce setup time and accelerate team adoption Asana 提供可自訂的到職流程和預先設定的專案範本，讓使用者能夠快速開始，並依循針對其團隊需求量身打造的清晰步驟。 引導資源 (包括 Asana 學院、逐步教學、應用程式內指引和線上訓練) 可協助各種規模的團隊放心採用新的工作流程，從而最大限度地減少對長期訓練或外部顧問的需求。 Trello 提供的到職引導有限，且結構化資源極少，而 Asana 則提供引導式、使用者友善的到職體驗，可縮短培訓時間並加快採用速度。 - [深入瞭解](https://help.asana.com/s/topic/0TOPc0000003VYlOAM/getting-started) #### User experience and usability #### Structure work with an adaptable interface Asana 提供現代化、直觀的介面，並提供可自訂的專案檢視，包括清單、看板、行事曆和時間軸，讓團隊能以最適合其流程的方式組織工作。 使用者可以即時在專案檢視之間切換，並為每個專案設定已儲存的標籤頁，以支援整個組織的明晰度、優先順序和有效率的任務管理。 Trello 的免費方案包含看板式看板，付費方案則提供額外的檢視方式，而 Asana 則提供多種專案檢視方式，這些檢視方式具有彈性、易於存取，且可在各種規模的團隊中靈活運用。 - [深入瞭解](/features/project-management/project-views) #### Reporting and analytics #### Real-time dashboards for organization-wide clarity Asana 根據即時專案資料建立報告儀表板，無需手動更新或匯出試算表。 有了 Asana，團隊可以即時監控專案狀態、發現風險並深入瞭解阻礙，確保跨多個專案和部門保持一致。 Trello 僅提供基本的看板式報告功能，而 Asana 則提供跨專案彙總資訊和即時的專案集深入解析，可用於大規模追蹤專案進度。 - [深入瞭解](https://asana.com/features/goals-reporting/reporting-dashboards) #### Integrations and scalability #### Connect 400+ integrations for scalable workflows Asana 可連結超過 400 個應用程式，包括 Slack、Google Workspace、Salesforce 和 Tableau，讓團隊能夠將交接工作自動化，並且在同一處集中管理工作。 團隊將 Asana 連結至行銷、分析和 IT 工具，從而減少手動更新並讓工作內容維持同步。 Trello 支援 200 多項整合，而 Asana 則支援 400 多項整合。 - [深入瞭解](https://asana.com/apps) #### What experts say about Asana 連續三年成為協作管理的領導者 - [深入瞭解](/inside-asana/leader-in-2025-gartner-magic-quadrant-collaborative-work-management-report ) 工作管理和 OKR 軟體領域的領導者，擁有超過 12,000 則使用者評論 - [閱讀使用者評論](https://www.g2.com/products/asana/reviews) Asana 的行事曆協助我們提前將工作內容可視化，評估團隊的工作負荷，並且按時交付專案。我們可以查看接下來幾個月的內容，或者直接深入到本週，確保進展順利，實現我們的目標。 我們從使用 Asana 的團隊收到了非常正面的回饋。 該平台有助於我們更快地執行流程，並使團隊之間的溝通更順暢，這兩者都能減少內部電子郵件超出負荷。 Asana 提高了 HelloFresh 的敏捷性，因此我們可以根據客戶的動態需求提供不斷變化的功能表。 能夠靈活運用 Asana 是關鍵。 標準化和自訂之間總是只有一線之隔，每家公司都需要兩者。 #### FAQs #### Pricing & Security #### Is Todoist free? Yes, Todoist offers a free plan for personal task management that includes tasks, due dates, priorities, labels, and a limited number of active projects. Todoist Pro adds more projects, reminders, filters, calendar features, and activity history. Todoist Business adds team workspaces, member management, shared templates, and centralized billing. #### What does the Asana Personal plan include? Asana Personal is free forever for up to two users. It includes unlimited tasks and projects, List, Board, and Calendar views, project messages, basic search, status updates, and access to supported integrations. Individuals and two-person teams can start free, then move to a paid plan when they need more project and workflow features. #### How do Asana Starter and Advanced compare with Todoist Pro and Business? [Asana pricing](https://asana.com/pricing) reflects a broader range of project management capabilities. Todoist Pro primarily adds personal productivity features, while Todoist Business introduces shared workspaces and team administration. Asana Starter includes Timeline and Gantt views, forms, custom fields, dashboards, and Workflow Builder. Asana Advanced adds goals, portfolios, workload planning, approvals, proofing, and advanced reporting for teams managing connected projects. #### How do Asana and Todoist compare in terms of security and administration? Both products offer account protections and administrative options for business customers. Todoist Business emphasizes workspace membership, billing, and team management. Asana’s higher-tier plans support organizations requiring centralized administration, permissions, governance, and security controls. Buyers should review current plan documentation to confirm required security features before purchasing. #### Use Cases & Examples #### What is the 1/3/5 rule in Todoist? The 1/3/5 rule is a daily prioritization method that asks you to plan one large task, three medium tasks, and five small tasks. Todoist users can organize their day around that structure, and Asana users can apply the same method in My Tasks by sorting work by priority and due date. #### How do Asana and Todoist compare with other task apps? Asana, Todoist, TickTick, ClickUp, and Trello each offer distinct approaches to organizing work. The best choice depends on your need for personal planning, visual task boards, or comprehensive project coordination. - **Todoist vs TickTick:** Both focus on personal productivity, reminders, recurring tasks, and daily planning. TickTick adds more built-in calendar and habit-tracking options, while Todoist emphasizes fast task capture and a simple interface. - **Todoist vs Trello:** Todoist organizes work through lists and natural-language task entry. Trello uses cards and kanban boards, which suit visual workflows and stage-based work. - **Todoist vs Asana:**Todoist focuses on fast task capture, personal planning, and straightforward shared lists. Asana supports those needs while adding dependencies, milestones, Timeline and Gantt views, workflow automation, goals, portfolios, workload planning, and reporting for larger projects. **Todoist** **vs** **ClickUp:** Todoist is ideal for individuals seeking a simple to-do list with minimal setup. ClickUp provides more[project management features](https://asana.com/features/project-management), such as multiple views, dashboards, documents, goals, automation, and time tracking, though teams may require additional time for configuration. Todoist and TickTick are suitable for individuals managing their own work. Trello is ideal for teams preferring kanban boards, while ClickUp offers a broader range of configurable project management tools. Asana is best for teams that need to connect tasks to projects, workflows, deadlines, and broader business goals. #### Is Asana or Todoist better for personal use? Todoist is suitable for those who need a fast, minimalist personal to-do list. Asana also supports personal planning through My Tasks and offers additional options to organize projects, add collaborators, and track related work. The best choice depends on whether your task list may evolve into larger projects. #### What types of teams should choose Asana instead of Todoist? Asana is ideal for teams managing campaigns, product launches, client work, operations, events, or other projects with multiple owners and deadlines. Todoist is effective for lighter shared lists. Teams should consider Asana when they require dependencies, milestones, approvals, project views, workflow automation, goals, portfolios, or detailed reporting. #### Migration & Onboarding #### How do you switch from Todoist to Asana? To switch from Todoist to Asana, export your Todoist data as a CSV file, import it into a new Asana project, and rebuild the necessary project structure for your team. - Export the Todoist projects and tasks you want to move. - Import the CSV into Asana and map each column to the correct task field. - Organize imported tasks into projects and sections. - Add owners, priorities, dependencies, milestones, and recurring schedules where needed. - Set up My Tasks so each person can sort work by due date or priority. - Reconnect calendars, file storage, communication apps, and other tools. Some data may not transfer precisely; review comments, labels, recurring tasks, attachments, and task history after import. Teams may also use Pleexy to sync Todoist and Asana during the transition. #### Is Asana hard to learn after using Todoist? Asana offers more project and workflow features than Todoist, so new users may require time to learn its project views, custom fields, dependencies, and automation tools. Teams can begin with List view and My Tasks, then add Timeline, rules, dashboards, goals, and portfolios as their processes evolve. #### What Todoist data can you import into Asana? A CSV import can transfer basic task information, including task names, descriptions, due dates, assignees, and priority, if those fields are included in the export. Some comments, attachments, labels, recurring schedules, and activity history may require manual updates after import. Review the imported project before your team begins using it. #### How should teams set up Asana after switching from Todoist? Begin by recreating the project structure your team uses most frequently. Add sections for project stages, assign each task to a single owner, set due dates, and establish dependencies for sequential work. Then configure My Tasks, project views, rules, forms, dashboards, and integrations according to your team’s workflow. #### Integrations, AI & Automation #### Did Microsoft buy Asana? No, Microsoft did not buy Asana. Asana remains an independent, publicly traded company listed on the New York Stock Exchange under the ticker ASAN. The companies work together through integrations, allowing Asana users to connect Microsoft Teams, Outlook, OneDrive, and other Microsoft products to projects and workflows. #### What integrations do Asana and Todoist offer? Asana integrates with over 200 workplace tools, while Todoist supports approximately 100 integrations focused on calendars, productivity, communication, and task capture. Common integrations include: - Slack for team communication - Gmail for turning messages into tasks - Google Calendar integration for viewing deadlines and scheduled work - Zapier for connecting either platform with additional apps Asana is well-suited for teams that require information to move between multiple business tools. Todoist supports many applications commonly used for personal planning. #### How does Asana automation compare with Todoist? Asana Workflow Builder enables teams to create rules and multi-step processes without coding. Teams can use automation to: - Assign work based on request type - Update custom fields when a task changes - Move tasks between project sections - Route work for review or approval - Notify the next person when work is ready Todoist supports shortcuts, recurring tasks, and third-party integrations, but does not offer a comparable native workflow builder for structured team processes. #### How do Asana AI and Todoist AI compare? Asana’s AI features support project, task, workflow, and goal management. AI Studio and AI Teammates help teams categorize requests, draft content, summarize progress, identify next steps, and complete assigned work. Todoist uses natural language processing to convert typed instructions into tasks, dates, and recurring schedules. Its AI assistant primarily rewrites tasks, breaks work into smaller steps, and suggests actions for individual to-dos. #### Project Management & Collaboration #### Which is better, Asana or Todoist? Todoist is effective for individuals seeking simple task management software to capture and organize personal to-dos. Asana provides advanced project management capabilities, including task assignment, dependencies, goals, reporting, automation, and multiple project views. Teams can begin with Asana’s free Personal plan and add paid features as their needs expand. #### What are the disadvantages of Asana? Asana may offer more project and[task management](https://asana.com/uses/task-management) features than a solo user needs, making setup more complex than with a basic[to-do list app](https://asana.com/uses/to-do-list). Some features, such as Timeline, Gantt charts, portfolios, workload management, and built-in time tracking, are available only on paid plans. The free Personal plan includes unlimited tasks and projects for up to two users. #### How do Asana and Todoist support team collaboration? Both products support shared projects, task assignment, deadlines, comments, and cross-platform functionality for teams using desktop and mobile devices. Asana adds project messages, status updates, approvals, dependencies, multiple project views, and reporting. Todoist is effective for straightforward shared lists, while Asana offers greater structure for team project management involving multiple stages, contributors, or approval steps. #### Which app is better for complex task and project management? Asana is better suited for complex project management, enabling teams to map dependencies, mark milestones, use Kanban boards and Gantt charts, collect requests with forms, automate repeatable steps, track time, and report on project status. Todoist can organize tasks but offers fewer tools for coordinating connected projects, resources, goals, workflows, and detailed task assignments. #### Join 85% of Fortune 100 companies using Asana - [Try for free](/create-account)