# Task Management Software for Effective Teams > Plan and manage your team’s tasks with Asana. Learn how our task management software helps you manage and delegate tasks to keep your team on track. Source: https://asana.com/uses/task-management #### Why Asana? faster execution of business processes more business processes completed improvement in employee satisfaction Supercharge daily work with built-in automation From product development to employee onboarding, automation can help you save time and increase productivity. - [Automate work](/product/automation) #### Connect work to top business priorities See how projects contribute to top-line objectives so your team always knows what to work on first. By tracking all of your work in one place, never lose sight of what’s most important for the business—and for your day-to-day. - [Get started](/create-account) #### Understand campaign priorities at-a-glance Keep your cross-team stakeholders up-to-date on important, blocked, and high-priority campaign work. Tag, sort, and filter campaign deliverables in a centralized place, so stakeholders always know what to focus on first. #### Expedite onboarding with clear prioritization Automatically bring critical work to the forefront, even on day one. Quickly prioritize work, so new hires can spend less time organizing and more time executing. #### . #### Gmail Turn emails into actionable, trackable tasks in Asana without leaving your Gmail inbox. - [See integration](/apps/google-gmail) #### Google Drive Easily attach Google Drive files to tasks in Asana, and receive comment notifications to keep teams and work connected. - [See integration](/apps/google-drive) #### Microsoft Outlook Turn emails into trackable, actionable work with Asana for Outlook. - [See integration](/apps/outlook) #### Microsoft 365 Seamlessly deliver Asana notifications to your Microsoft Groups. - [See integration](/apps/microsoft-office365-connector) #### Dropbox Easily attach Dropbox files to a task from the task pane, and use Asana rules to automatically upload files to a Dropbox folder. - [See integration](/apps/dropbox) #### Microsoft Teams Connect your team’s conversations to actionable items in Asana. - [See integration](/apps/microsoft) #### Clockwise Add tasks to your calendar and make time to get work done. - [See integration](/apps/clockwise) #### Jira Automatically create Asana tasks from Jira issues, and vice versa, and sync updates instantly. - [See integration](/apps/jiracloud) #### Jira Automatically create Asana tasks from Jira issues, and vice versa, and sync updates instantly. - [See integration](/apps/jiracloud) #### ServiceNow Reduce manual work for IT teams. Automate task creation in Asana, and provide cross-platform visibility into task status and context. - [See integration](/apps/servicenow ) #### Gitlab Integrate GitLab with Asana to sync issues, tasks, projects, repos, comments, assignees, custom fields, and more, automatically. - [See integration](/apps/gitlab) #### Microsoft Teams Connect your team’s conversations to actionable items in Asana. - [See integration](/apps/microsoft) #### GitHub Easily sync the status of work between technical and non-technical teams. Automatically sync GitHub pull request status updates to Asana tasks. - [See integration](/apps/github) #### Slack Turn ideas, work requests, and action items from Slack into trackable tasks and comments in Asana. - [See integration](/apps/slack) #### Microsoft Outlook Turn emails into trackable, actionable work with Asana for Outlook. - [See integration](/apps/outlook) #### Gmail Turn emails into actionable, trackable tasks in Asana without leaving Gmail. Automate key actions to move work forward, all within your inbox. - [See integration](/apps/google-gmail) #### Zoom Make meetings actionable with tasks, action items, and searchable transcripts in Asana. - [See integration](/apps/zoom) #### Avoid distractions with app integrations Asana integrates with 200+ of your favorite tools. Centralize your most important work in one tool to reduce app switching and get your most important work done. - [Explore all apps](/apps) - [Use template](/templates/qbr-meeting-agenda) #### QBR meeting agenda Create a blueprint for your next QBR meeting to save time and set your team up for success. - [Use template](/templates/campaign-management) #### Marketing campaign management Track, manage, and launch your best marketing campaign yet with our campaign management template. - [Use template](/templates/new-hire-checklist-for-managers) #### New hire checklist for managers Make bringing on a new team member easy with Asana’s new hire preparation template. - [Create your template](/templates/interview-questions) #### Interview questions Use this template to prepare your interview questions and get organized before meeting a candidate. #### Featured templates With Asana, people aren't as lost anymore. They don’t need to ask, ‘Is this happening on Tuesday?’ If plans change quickly, the team is aware and it’s clearly documented. You don't have to wait until a meeting, a chat. You see everything in one place. Things don’t get lost, even with so many projects going on at once. Asana helps me see what’s coming up without checking everything manually. It’s a big win for us, especially with complex timelines like paid media campaigns. Asana solves the problem of many tools—it’s like spreadsheets, chat, your calendar, and your inbox all rolled into one. The more you consolidate into one tool, the better your life will be. Everything is as transparent as possible in Asana. It’s clear where we want to go, what we have to do, and which milestones are relevant. #### Task management features and capabilities #### My Tasks My Tasks is a personalized view of every task that’s assigned to you, regardless of which project it’s in. Visualize all of your to-dos in one place to ensure nothing falls through the cracks. #### Multi-homing Track and manage tasks across multiple projects. When you make changes to a task in one project, instantly see those changes reflected across all projects in real time. #### Time tracking With native time tracking, quickly estimate expected and actual time spent on tasks. Get better real-time estimates on project progress which is essential for budgeting and forecasting. #### Workflows [Workflow Builder](https://asana.com/product/workflow-builder) is a no-code point-and-click tool to visualize and build powerful automated workflows. Streamline tasks and keep your teammates in sync via integrations with 200+ of your favorite business apps. #### Custom fields Custom fields are the best way to tag, sort, and filter work. Create unique custom fields for any information you need to track—from priority and status to email or phone number. #### Rules Automate manual work so your team spends less time on busywork and more time on the tasks that matter. Use [Rules](https://asana.com/product/automation) to automatically assign work, adjust due dates, notify stakeholders, and more. #### Mobile The [Asana app](https://asana.com/download) is available on Mac, iOS, and Android. Review any new inbox notifications, send messages, and access project tasks so you’re always up to date on project information. #### Custom templates Custom templates make it easy to duplicate existing workflows or common processes—giving teams confidence that they don’t have to recreate work from scratch or worry about missing any steps. #### Project views Project views make it easy for you to see your work, your way. Select between List, Board, Calendar, and Timeline, and toggle between the project views to find a view that works for you. #### Dependencies Mark a task as waiting on another task with dependencies. Teams with collaborative workflows can easily see what tasks they’re waiting on from others, and know when to get started on their portion of work. #### Timeline [Timeline View](https://asana.com/product/timeline) is a Gantt-style project view that displays all your tasks in a horizontal bar chart. With Timeline View, you can easily track how the pieces of your plan fit together. #### Calendar View any project in Calendar view to see all upcoming and past work in a calendar format. Give stakeholders insight into task due dates, as well as the larger cadence of scheduled project work. #### Frequently asked questions #### Frequently asked questions #### Can I try task management in Asana for free? [Try Asana](https://asana.com/create-account) for free; no credit card is required. Start with a free Business trial, and follow the on-screen instructions to log in and explore project planning, task tracking, team collaboration tools, and more. Discover how a powerful task management app can transform your workspace today! #### What is task management? Task management is the process of organizing, prioritizing, and tracking tasks to make sure they’re completed efficiently and on time. At its core, it’s about assigning tasks, breaking down projects into smaller pieces, and making sure to set deadlines that keep everything moving forward. But task management isn’t just about staying organized—it’s about staying ahead. Whether you’re managing a team’s tasks or running a small business, it’s what turns big ideas into actionable steps. Tools like subtasks, task lists, and templates make it easy to tackle even the most complex projects. By regularly monitoring task progress, you can ensure that every effort aligns with your goals, helping you work smarter—not harder. #### What does task management software do? The [best task management software](https://asana.com/resources/best-task-management-software) helps individuals and teams plan, organize, and complete tasks effectively. By centralizing your work into a single workspace, it allows you to streamline task assignment, set priorities, and track progress while keeping everyone on the same page. Task management tools go beyond basic organization. With features like Kanban boards, Gantt charts, and calendar views, you can visualize timelines, workflows, and project roadmaps in real time. And advanced collaboration features bring teamwork to life, letting team members connect and share updates. With dynamic visualization tools and built-in metrics, a task management app turns data into actionable insights. #### What are the most important features to consider in a task management tool? Your task management tool should have everything you need to manage and execute your work. Make sure the task management software you choose aggregates your to-dos in one view—at the project and [portfolio](https://asana.com/product/portfolios) level. You’ll also want to look for a tool that gives you the flexibility to do your work your way by offering [integrations](https://asana.com/apps) with your favorite business apps. And last but certainly not least, make sure the task management software you select has a way to [automate your workflows](https://asana.com/product/workflow-builder) with rules, templates, and more. #### What does it mean to multi-home tasks? Multi-homing is a powerful feature in Asana’s task management software that allows a single task to live in multiple projects simultaneously. Your most important work happens with team members from other departments—who each have their own way of storing and organizing to-dos. With multi-homing, you can house the same task in multiple projects (rather than creating duplicates of the task, which can quickly get outdated). Then, if you change any task details in one project, those changes are instantly and automatically reflected across every other project in real time. #### What are subtasks? Subtasks are smaller, actionable parts of larger tasks, designed to break down work into manageable steps. They let you assign specific responsibilities to assignees, track every detail, and improve the overall functionality of your workflow. In an agile framework, for example, a “feature development” task might be divided into subtasks like writing user stories, coding, testing, and deployment—all aligned with a specific sprint. These subtasks are tailored to the project’s use case, which simplifies task tracking and keeps everything aligned with the bigger picture. By incorporating subtasks into your task management software, teams can stay organized, collaborate effectively, and achieve their goals more efficiently. #### What are task templates? How can they help me? Task templates are pre-designed structures within a task management system that help you standardize and simplify repetitive workflows. Instead of starting from scratch every time, you can use templates to create consistent processes for tasks like[onboarding new hires](https://asana.com/resources/provider-onboarding-software), budgeting and invoicing, or managing product launches. These templates are especially useful for breaking down larger[workflows](https://asana.com/product/workflow-builder) into actionable steps. For example, a contract review template might include key subtasks for assignees like drafting, editing, and final approval, all with clear due dates. By leveraging a task management app with built-in templates, you can save time, reduce errors, and stay organized. #### Can I try task management in Asana for free? [Try Asana](https://asana.com/create-account) for free; no credit card is required. Start with a free Business trial, and follow the on-screen instructions to log in and explore project planning, task tracking, team collaboration tools, and more. Discover how a powerful task management app can transform your workspace today! #### What is task management? Task management is the process of organizing, prioritizing, and tracking tasks to make sure they’re completed efficiently and on time. At its core, it’s about assigning tasks, breaking down projects into smaller pieces, and making sure to set deadlines that keep everything moving forward. But task management isn’t just about staying organized—it’s about staying ahead. Whether you’re managing a team’s tasks or running a small business, it’s what turns big ideas into actionable steps. Tools like subtasks, task lists, and templates make it easy to tackle even the most complex projects. By regularly monitoring task progress, you can ensure that every effort aligns with your goals, helping you work smarter—not harder. #### What does task management software do? The [best task management software](https://asana.com/resources/best-task-management-software) helps individuals and teams plan, organize, and complete tasks effectively. By centralizing your work into a single workspace, it allows you to streamline task assignment, set priorities, and track progress while keeping everyone on the same page. Task management tools go beyond basic organization. With features like Kanban boards, Gantt charts, and calendar views, you can visualize timelines, workflows, and project roadmaps in real time. And advanced collaboration features bring teamwork to life, letting team members connect and share updates. With dynamic visualization tools and built-in metrics, a task management app turns data into actionable insights. #### What are the most important features to consider in a task management tool? Your task management tool should have everything you need to manage and execute your work. Make sure the task management software you choose aggregates your to-dos in one view—at the project and [portfolio](https://asana.com/product/portfolios) level. You’ll also want to look for a tool that gives you the flexibility to do your work your way by offering [integrations](https://asana.com/apps) with your favorite business apps. And last but certainly not least, make sure the task management software you select has a way to [automate your workflows](https://asana.com/product/workflow-builder) with rules, templates, and more. #### What does it mean to multi-home tasks? Multi-homing is a powerful feature in Asana’s task management software that allows a single task to live in multiple projects simultaneously. Your most important work happens with team members from other departments—who each have their own way of storing and organizing to-dos. With multi-homing, you can house the same task in multiple projects (rather than creating duplicates of the task, which can quickly get outdated). Then, if you change any task details in one project, those changes are instantly and automatically reflected across every other project in real time. #### What are subtasks? Subtasks are smaller, actionable parts of larger tasks, designed to break down work into manageable steps. They let you assign specific responsibilities to assignees, track every detail, and improve the overall functionality of your workflow. In an agile framework, for example, a “feature development” task might be divided into subtasks like writing user stories, coding, testing, and deployment—all aligned with a specific sprint. These subtasks are tailored to the project’s use case, which simplifies task tracking and keeps everything aligned with the bigger picture. By incorporating subtasks into your task management software, teams can stay organized, collaborate effectively, and achieve their goals more efficiently. #### What are task templates? How can they help me? Task templates are pre-designed structures within a task management system that help you standardize and simplify repetitive workflows. Instead of starting from scratch every time, you can use templates to create consistent processes for tasks like[onboarding new hires](https://asana.com/resources/provider-onboarding-software), budgeting and invoicing, or managing product launches. These templates are especially useful for breaking down larger[workflows](https://asana.com/product/workflow-builder) into actionable steps. For example, a contract review template might include key subtasks for assignees like drafting, editing, and final approval, all with clear due dates. By leveraging a task management app with built-in templates, you can save time, reduce errors, and stay organized. - [Start your free trial](/create-account) Try Asana for free. No credit card required. - [Get started](/create-account) - [Watch the demo](/go-demo) See how Asana connects companies at scale. - [View demo](/demo/main) - [Speak with a sales rep](/sales) Learn how Asana helps teams collaborate seamlessly. - [Contact sales](/sales) #### Transform the way you work with Asana - [For more info](https://www.g2.com/products/asana/reviews) on our G2 review - IDC White Paper, The Business Value of the Asana Platform, Doc. #US50642023, June 2023 #### Simplify task management and prioritize work Asana is the leading software for project management, according to G2¹. See all your work in one place so you can prioritize what matters most. - [Get started](/create-account) - [View demo](/demo/main) Task Management