# AI Task Manager: Automate & Prioritize Work > Asana's AI task manager prioritizes, automates, and assigns work — so your team and AI Teammates get more done from one shared plan. Get started free. Source: https://asana.com/uses/ai-task-management #### Asana AI helps leading businesses get work done Stop organizing, start executing A static [to-do list](https://asana.com/uses/to-do-list) remembers what you tell it. An AI task manager decides turns inputs into tasks, surfaces blockers, drafts descriptions, and recommends owners. It reads your inputs and turns them into structured tasks. Asana looks across deadlines, workloads, and dependencies to surface what needs your attention today, not yesterday's priority that got bumped down the list. It drafts the task description, suggests the owner, and flags the risk when something's falling behind. The difference from a regular task manager isn't cosmetic. It's operational. You're not maintaining the system; AI task management handles routine coordination while your team reviews decisions and keeps work moving. Workers who treat AI as a teammate are **33% more likely** to report productivity gains. [Read more about the state of work innovation.](/resources/state-of-work-innovation) #### Beyond auto-scheduling: Scale from daily tasks to AI project management. #### AI Teammates #### AI Teammates hold a seat in your project. Assign them work, define their scope, and they execute while you keep oversight. - [Meet AI Teammates](/product/ai/ai-teammates) - [AI Teammates](/product/ai/ai-teammates) #### AI Studio #### Build no-code AI workflows in minutes. Set the trigger, write plain-language instructions, and AI handles the routing, drafting, and follow-up across every request that comes in. - [Explore AI Studio](/product/ai/ai-studio) - [AI Studio](/product/ai/ai-studio) #### Asana Dash #### Your AI chief of staff. Dash mines email, Slack, and meeting notes into a structured daily plan. [Asana AI task management](https://asana.com/resources/best-task-management-software)surfaces what changed, what's at risk, and what needs your call. - [Explore Asana Dash](/product/ai/dash) #### Step 1: Capture work in plain language Type a request, submit a form, forward an email. Asana AI reads the input and generates a structured task, with a title, description, and suggested due date. All without a template or manual setup. #### Step 2: AI prioritizes by deadline, dependency, and workload Rather than a flat list in entry order, your AI task list is organized by what actually matters: what's due, what's blocking someone, and what's been sitting too long. Priorities update automatically as the project changes. #### Step 3: Assign to a person or an AI Teammate When context makes it clear, AI assigns automatically. For complex requests, it flags for human review. For defined workflows, it routes to an AI teammate who executes end to end. #### Step 4: Automate recurring steps Status updates, reminders, intake routing, approval triggers — any step that happens the same way every time can be automated with AI Studio. Set it once and it runs without prompting. #### Step 5: Track everything in one shared plan A live timeline view shows what's done, overdue, and blocked; updated by AI and humans together, visible to everyone with access. No status meetings are needed to gather information that's already in the system. #### Build AI automations in minutes The shift from a static AI to-do list to team project management Asana AI project management tools let teams build custom AI workflows without writing a line of code. Pick the trigger. Write plain-language instructions. Deploy. **What AI Studio automates:** - Intake triage and routing (classify, score, assign by request type) - Status updates and risk flags (draft and send on schedule or on trigger) - Approval workflows (route to the right person, follow up on overdue approvals) - Cross-tool handoffs via 400+ integrations and AI Connectors for Claude, ChatGPT, and Gemini - [Learn more](/product/ai) #### AI task management for every team #### Operations #### Request intake at scale AI Studio classifies every incoming request, assigns to the right queue, and sends a confirmation. Your team sees organized, prioritized work instead of a raw inbox. #### Marketing #### Campaign kickoff to delivery [AI teammates](https://asana.com/resources/ai-teammates-overview ) draft creative briefs from intake forms, route for approval, and flag timeline risks before they delay launch. No manual handoffs between brief, creative, and review. #### IT #### Ticketing and onboarding AI routes support tickets by type and urgency, triggers onboarding checklists when a new hire task is created, and closes out completed items without manual status updates. #### Product #### Cross-functional planning AI surfaces dependencies across engineering, design, and QA; flags blockers before they cascade; and updates stakeholders automatically when milestones shift. How Asana Compares Asana helps teams save time and reduce manual work with advanced automation and AI features that streamline processes—not just communication or productivity tasks. With AI Studio, you can build smart workflows tailored to your team’s processes. #### Scalable automation and AI workflows Asana AI Teammates are AI agents powered by the Work Graph, so they understand your team's goals, projects, and dependencies from day one—and every AI action is visible and auditable. #### AI built for teams Asana natively supports advanced [task management](https://asana.com/uses/task-management) by helping teams stay on track, simplify approvals with one-click sign-offs, and maintain a single record across multiple projects, keeping complex work organized without third-party add-ons. #### Advanced built-in task management Asana offers 400+ integrations with popular tools like Slack, Microsoft Teams, Google Drive, and Salesforce, enabling teams to connect workflows across projects and departments and scale collaboration efficiently. #### 400+ integrations for connected work Asana offers a unified, user-friendly platform with unlimited automation, broad integration support, and organization-wide standardization, enabling teams to scale efficiently without added operational complexity. #### Enterprise-ready platform Asana connects communication and project updates in one place. Comments, file sharing, and a centralized inbox help keep everyone aligned, and tasks can live in multiple projects so updates flow across teams automatically—without extra tools. #### Centralized updates across work #### Assign your first AI Teammate today Teams need AI that can be assigned work, not just asked about it. Asana AI Teammates are agents you assign to tasks the same way you assign people. - [See pricing](https://asana.com/pricing) - [See pricing](https://asana.com/pricing) Morningstar's Research team built an AI-powered content pipeline in Asana AI Studio that saves approximately 14,976 hours annually — about $600,000 in reclaimed capacity. Their team runs this workflow inside Asana, where every AI-generated output lands directly in the shared project. Montblanc teams created over 4,200 automations in a single year, linking ~1,700 tasks from 14 external apps and saving an estimated 645 hours of manual work; that’s 25 hours per month saved on status updates alone. #### Frequently asked questions #### What is the best AI for task management? The best AI task manager for teams is one where AI can be assigned work, not just asked about it. Asana AI Teammates prioritize, draft, and execute tasks alongside people in a shared plan. #### Can I use AI with Asana to automate tasks? Yes. Asana AI Studio lets you build no-code automations that assign work, send updates, and route requests across [400+ integrations](https://asana.com/apps?category=all-apps). AI Teammates handle recurring steps end to end, so your team sees organized, prioritized work instead of a raw inbox. #### What is AI-powered workflow automation? AI-powered workflow automation uses AI to interpret inputs, make decisions mid-workflow, and adapt when conditions change, not just trigger fixed rules. In Asana, AI Studio and AI Teammates handle the judgment-heavy steps that rules-based tools can't. #### What is an example of an AI automation workflow? A marketing team submits a creative brief request. AI Studio classifies it by campaign type, routes it to the right team queue, and assigns a brief-drafting step to an AI Teammate. The Teammate generates a first draft and flags it for human review, all before anyone on the team has to manually touch the request. #### What is the best AI for task automation? For team task automation, pair AI Studio's no-code workflow builder with AI Connectors for Claude, ChatGPT, and Gemini. Asana automates handoffs and status updates across the tools your team already uses. #### Can ChatGPT automate tasks? LLMs like ChatGPT draft and suggest tasks, but won't track or execute them in your workflow. Asana connects to [ChatGPT](/apps/chatgpt), [Claude](/apps/claude), Gemini, and more via [AI Connectors](/apps?category=ai-connectors-and-mcp), then runs the work; assigning, scheduling, and tracking tasks in your shared plan so nothing slips. #### Which AI tool is best for which task? Match the tool to the job: general AI chatbots (ChatGPT, Copilot, Gemini) for drafting and answering; scheduling tools for individual calendars. For coordinating work across a team, Asana AI Teammates assign, prioritize, and execute tasks in one shared plan where everyone has visibility. PLACEHOLDER #### Accelerate your teams and work with Asana - [Contact sales](http://asana.com/ai-teammates-sales?utm_medium=website&utm_source=blog&utm_campaign=aitga-sl27) - [Watch demo](/demo/ai-teammates-video) Asana for AI task management #### AI task manager that connects plans, prioritizes work, and moves routine steps forward. Most task managers help you organize your list. Asana for task management goes beyond AI for daily tasks. AI Teammates can be assigned work and execute tasks alongside your team from one shared plan, with full context and enterprise-grade governance built in. - [Get started](/create-account) - [View demo](/demo/main) - [Get started](/create-account) By signing up, I agree to the Asana [Privacy Policy](https://asana.com/terms#privacy-policy) and [Terms of Service](https://asana.com/terms#terms-of-service). Invalid email AI Task Management