# AI Calendar for Planning and Scheduling Work

> Plan smarter with Asana's AI calendar. Auto-schedule tasks around your priorities, sync Google Calendar, and let AI protect focus time. Get started free.

Source: https://asana.com/uses/ai-calendar

#### Plan your day with AI

Turn tasks, deadlines, and priorities into a practical plan for the day.

#### Adapt as work evolves

Ask AI to revise your schedule when deadlines or capacity change.

#### Connect your calendar

Sync Asana with Google Workspace or Outlook Calendar so your schedule integrates with tasks, owners, and project updates.

#### Who uses AI calendars?

Professionals, managers, freelancers, teams, and students use AI calendar assistants to schedule work, manage deadlines, and adjust plans as priorities change.

- [See team calendars](https://asana.com/uses/team-calendar)

#### How Asana’s AI calendar works

Connect your AI scheduler, import tasks and projects, let AI draft a schedule, review it, and then sync updates to Outlook or Google Calendar

- [See Asana AI](https://asana.com/product/ai)

#### What is an AI calendar?

An AI calendar determines optimal times for work, not just meetings. It considers tasks, deadlines, priorities, and availability to suggest schedules, prevent conflicts, and adapt to changes.

Plan your day automatically with AI

- Use Asana AI to review unscheduled tasks and available time, then create time blocks based on priority, urgency, and deadlines.
- Ask Smart Chat what needs attention and adjust the plan before syncing it to your calendar.
- Use Smart Forms to capture owners, due dates, and priorities when new work enters the schedule.

- [Asana AI](/product/ai)

Schedule work based on priorities, not empty calendar space

- Build your schedule around live tasks, project deadlines, priorities, and team capacity.
- Use AI Studio to automate scheduling workflows and reserve time for deep work.
- Use Smart Assists and AI Teammates to surface conflicts, update tasks, and reschedule work when priorities change.

- [AI Studio](/product/ai/ai-studio)

- [AI Teammates](/product/ai/ai-teammates)

Update everyone as plans change

- Generate Smart summaries so teams can catch up without reading every task update.
- Create AI status updates from current project data to show what’s on track, at risk, or blocked.
- Use Smart updates to share progress after deadlines, owners, or priorities change.

- [Asana AI](/product/ai)

- [AI status updates](/features/project-management/status-updates)

Previously, it took two weeks to review a request. Now we can eliminate time spent on manual back and forth because Asana AI is embedded directly into our workflows and captures the information we need right off the bat.

By managing our content calendar in Asana, we can see everything that’s going out in a given month, what channel it’s for, and where it is in development. Asana gives us the ability to work at the speed and efficiency that defines the AppLovin culture.

Asana’s calendars have helped us visualize the work ahead, assess our team’s workload, and deliver projects on time. We can look out across the next few months or simply drill down into this week to make sure we’re on track to complete our goals.

#### AI calendar features that keep you on track

With hundreds of app integrations, you can connect planning conversations, data, and documents in one place.

- [Explore AI tools and integrations](https://asana.com/apps?category=ai-teammate)

#### Jira

Automatically create Asana tasks from Jira issues, and vice versa, and automatically sync issues, tasks, projects, comments, assignees, custom fields, and more.

- [Learn more](/apps/jira)

#### Google Workspace

Enable Google Workspace SAML SCIM for better control around user provisioning and deprovisioning.

- [See integration](/google-workspace )

#### Microsoft Outlook

Turn emails into trackable, actionable work with Asana for Outlook.

- [See integration](/apps/outlook)

#### Microsoft 365

Asana notifications delivered to your Microsoft Groups.

- [Learn more](/apps/microsoft-office365-connector)

#### Slack

Turn ideas, work requests, and action items from Slack into trackable tasks and comments in Asana.

- [See integration](/apps/slack)

#### Hubspot

Create Asana tasks automatically using HubSpot Workflows. Use customer data in HubSpot CRM to seamlessly hand off work between teams.

- [See integration](/apps/hubspot)

#### Microsoft 365

Asana notifications delivered to your Microsoft Groups.

- [Learn more](/apps/microsoft-office365-connector)

#### Microsoft Outlook

Turn emails into trackable, actionable work with Asana for Outlook.

- [See integration](/apps/outlook)

#### Slack

Turn ideas, work requests, and action items from Slack into trackable tasks and comments in Asana.

- [See integration](/apps/slack)

#### Zoom

Make meetings actionable with tasks, action items, and searchable transcripts in Asana.

- [See integration](/apps/zoom)

#### Hubspot

Create Asana tasks automatically using HubSpot Workflows. Use customer data in HubSpot CRM to seamlessly hand off work between teams.

- [See integration](/apps/hubspot)

#### Jira

Automatically create Asana tasks from Jira issues, and vice versa, and sync updates instantly.

- [See integration](/apps/jiracloud)

#### AI calendar features that keep you on track

- [Explore AI tools and integrations](https://asana.com/apps?category=ai-teammate)

FEATURES

- [Try for free](https://asana.com/create-account)

Asana schedules tasks around priorities, deadlines, and available time, then revises the plan when work changes. [Learn more.](https://asana.com/product/ai)

#### AI scheduling and planning

AI Studio connects scheduled time to live tasks, owners, dependencies, and project status. [Learn more](https://asana.com/product/ai/ai-studio).

#### Scheduling integrated with shared projects

Asana Dash uses team goals and current project priorities to decide what gets scheduled first. [Learn more.](https://asana.com/product/ai/dash)

#### Goals and project priorities

Plan work with team availability and workload in a single view, rather than relying only on one person’s calendar. [Learn more.](https://asana.com/features/resource-management/capacity-planning)

#### Team workload and capacity

AI agents can update tasks, follow up on work, and support automated workflows. [Learn more.](https://asana.com/product/ai/ai-teammates)

#### AI teammates that act on work

Generate summaries and status reports from current project data. [Learn more.](https://asana.com/features/project-management/status-updates)

#### Project summaries and status updates

Bring all your tools and data together in Asana. Connect scheduled work with major calendar platforms. [Learn more.](https://asana.com/integrations)

#### Calendar integrations

### Asana AI calendar vs. other AI schedulers

### Get started with Asana’s AI calendar

- [Get started](https://asana.com/create-account)

#### FAQs about AI scheduler apps

#### Can AI create a calendar?

Yes, an AI calendar generator can convert tasks, deadlines, meetings, and available time into a proposed schedule and then update it as your plans change. With natural language processing, AI-powered calendar apps can interpret requests like “schedule two hours for the campaign brief before Friday” and assign the work to an available time block. It may also:
- Pull action items from an AI notetaker.
- Prioritize work by urgency or deadline.
- Estimate how long tasks may take.
- Reconcile your schedule with task management apps.
- Let you accept, move, or remove suggested time blocks.

Asana AI generates schedules using current tasks, projects, priorities, deadlines, and team capacity. You can review and approve the plan before syncing it with your calendar.

#### How do you manage a calendar with AI?

Leverage AI to convert tasks, deadlines, meetings, and available time into a dynamic schedule that updates as work evolves.
- Connect your existing calendar.
- Add tasks, due dates, priorities, and estimated effort.
- Request that AI create time blocks around meetings and designated focus periods.
- Review the proposed schedule and adjust time blocks as needed.
- Allow AI to reschedule work when deadlines or priorities change.

Asana AI is effective for teams because it schedules using live project data, including task owners, dependencies, workload, and goals.

#### What are the benefits of using AI calendars?

AI calendar planners minimize manual planning and simplify schedule adjustments as work changes. They can:
- Prioritize urgent or high-impact tasks.
- Reserve time for focused work.
- Prevent scheduling conflicts and double bookings.
- Reschedule tasks after meetings or deadlines move.
- Convert action items into scheduled tasks.
- Reduce the time spent switching between calendars, task lists, and project management tools.

Asana’s AI scheduling assistants incorporate team and project context, so the schedule reflects shared priorities rather than just individual availability.

#### Does Google have an AI calendar?

Google Calendar offers AI-assisted event creation and scheduling through Gemini. Users can publish availability, share booking or scheduling links, and add dated Google Tasks directly to their calendars. While Google Tasks is effective for personal reminders and to-do lists, Google Calendar does not automatically generate comprehensive work schedules based on project priorities, dependencies, workload, or team capacity.

#### What are the best smart calendars?

The best AI smart calendar depends on whether you require personal planning, team coordination, or a unified solution for both.
- **Asana:** Connects AI scheduling to live projects, team goals, deadlines, workloads, and available capacity.
- **Reclaim.AI:** Suits individuals who want to protect focus time and schedule meetings around existing commitments.
- **Motion:** Builds and revises an individual daily schedule from tasks and calendar events.
- **Morgen:** Combines multiple calendars and imports tasks from other work tools.
- **SkedPal:** Turns a task list into a time-blocked schedule and replans work when availability changes.

If you’re looking for an AI calendar for students, Asana’s free Personal plan lets you organize coursework, study sessions, exams, and due dates with tasks, projects, and Calendar view.

#### What is the best AI calendar?

Asana is a leading AI calendar app for teams that need to schedule work linked to projects. It integrates calendar planning with tasks, deadlines, goals, workload data, AI agents, and status reporting.

The best option depends on your time management needs:
- Choose Asana when several people need to plan, schedule, complete, and report on shared work.
- Choose a personal scheduler when you mainly need help arranging your own day.
- Choose a calendar aggregator when you need to view several calendars together.

Asana reduces context switching by allowing users to manage scheduled work, project details, updates, and AI workflows within a single platform.

#### Can AI create a calendar?

Yes, an AI calendar generator can convert tasks, deadlines, meetings, and available time into a proposed schedule and then update it as your plans change. With natural language processing, AI-powered calendar apps can interpret requests like “schedule two hours for the campaign brief before Friday” and assign the work to an available time block. It may also:
- Pull action items from an AI notetaker.
- Prioritize work by urgency or deadline.
- Estimate how long tasks may take.
- Reconcile your schedule with task management apps.
- Let you accept, move, or remove suggested time blocks.

Asana AI generates schedules using current tasks, projects, priorities, deadlines, and team capacity. You can review and approve the plan before syncing it with your calendar.

#### How do you manage a calendar with AI?

Leverage AI to convert tasks, deadlines, meetings, and available time into a dynamic schedule that updates as work evolves.
- Connect your existing calendar.
- Add tasks, due dates, priorities, and estimated effort.
- Request that AI create time blocks around meetings and designated focus periods.
- Review the proposed schedule and adjust time blocks as needed.
- Allow AI to reschedule work when deadlines or priorities change.

Asana AI is effective for teams because it schedules using live project data, including task owners, dependencies, workload, and goals.

#### What are the benefits of using AI calendars?

AI calendar planners minimize manual planning and simplify schedule adjustments as work changes. They can:
- Prioritize urgent or high-impact tasks.
- Reserve time for focused work.
- Prevent scheduling conflicts and double bookings.
- Reschedule tasks after meetings or deadlines move.
- Convert action items into scheduled tasks.
- Reduce the time spent switching between calendars, task lists, and project management tools.

Asana’s AI scheduling assistants incorporate team and project context, so the schedule reflects shared priorities rather than just individual availability.

#### Does Google have an AI calendar?

Google Calendar offers AI-assisted event creation and scheduling through Gemini. Users can publish availability, share booking or scheduling links, and add dated Google Tasks directly to their calendars. While Google Tasks is effective for personal reminders and to-do lists, Google Calendar does not automatically generate comprehensive work schedules based on project priorities, dependencies, workload, or team capacity.

#### What are the best smart calendars?

The best AI smart calendar depends on whether you require personal planning, team coordination, or a unified solution for both.
- **Asana:** Connects AI scheduling to live projects, team goals, deadlines, workloads, and available capacity.
- **Reclaim.AI:** Suits individuals who want to protect focus time and schedule meetings around existing commitments.
- **Motion:** Builds and revises an individual daily schedule from tasks and calendar events.
- **Morgen:** Combines multiple calendars and imports tasks from other work tools.
- **SkedPal:** Turns a task list into a time-blocked schedule and replans work when availability changes.

If you’re looking for an AI calendar for students, Asana’s free Personal plan lets you organize coursework, study sessions, exams, and due dates with tasks, projects, and Calendar view.

#### What is the best AI calendar?

Asana is a leading AI calendar app for teams that need to schedule work linked to projects. It integrates calendar planning with tasks, deadlines, goals, workload data, AI agents, and status reporting.

The best option depends on your time management needs:
- Choose Asana when several people need to plan, schedule, complete, and report on shared work.
- Choose a personal scheduler when you mainly need help arranging your own day.
- Choose a calendar aggregator when you need to view several calendars together.

Asana reduces context switching by allowing users to manage scheduled work, project details, updates, and AI workflows within a single platform.

- [Start your free trial](/create-account)

Try Asana for free. No credit card required.

- [Get started](/create-account)

- [Watch the demo](/go-demo)

See how Asana connects companies at scale.

- [View demo](/demo/main)

- [Speak with a sales rep](/sales)

Learn how Asana helps teams collaborate seamlessly.

- [Contact sales](/sales)

#### Transform the way you work with Asana

#### AI calendar for scheduling and planning your work

Asana is your AI scheduler for prioritizing tasks, planning work around deadlines and capacity, and connecting schedules to the projects behind them.

- [Get started](/create-account)

- [View demo](/demo/marketing)

AI Calendar