# Free Work Schedule Templates for Any Schedule or Task > Build a smarter schedule. This work schedule template helps you plan shifts, coordinate availability, and manage time off in a single, shareable platform. Source: https://asana.com/templates/work-schedule.md - [Create your template](https://app.asana.com/-/product_templates) - [Rules](/features/workflow-automation/rules) - [Forms](/features/workflow-automation/forms) - [Project views](/features/project-management/project-views) - [Smart fields](/product/ai) - [Time Doctor](/apps/timedoctor) - [Everhour](/apps/everhour) - [Google Workspace](/google-workspace) - [Outlook](/apps/outlook) templates Hiring & Onboarding Work Schedule Template Build a smarter schedule. This work schedule template helps you plan shifts, coordinate availability, and manage time off in a single, shareable platform. Hiring & Onboarding Project planning Employee engagement Strategic planning Cross-team planning ## Work schedule This flexible work schedule template helps you plan ahead, assign shifts, and quickly identify coverage gaps. Start creating better schedules today. ### Create templates with Asana - [Sign up](/create-account) You’re deep in your day when someone asks, “Who’s on for Friday's morning shift?” You pause. You’re not sure. Is it Jamie? Or did Priya take that one? You open a spreadsheet. Then, your email. Then Slack. The answer is probably somewhere in there, but finding it [slows everything down](https://asana.com/resources/context-switching). That’s where Asana’s work schedule template helps. Assign shifts by name. See who’s available, when, and where. Catch gaps before they cause problems. You can even integrate this template with other tools, such as Slack or Gmail. Whether you’re looking at a [daily schedule](https://asana.com/templates/daily-planner) or [planning the month](https://asana.com/templates/schedule) ahead, it’s all in one place and always up to date. ## **Who benefits from this work schedule template?** We’ve watched teams waste hours every week just trying to figure out who’s working when. That’s why we created this work schedule template to simplify the process. Whether you're managing hourly shifts at a local café or coordinating [project timelines](https://asana.com/resources/create-project-management-timeline-template) in a marketing department, having a smart schedule maker that automates tasks and syncs instantly makes work more efficient. This work schedule template is ideal for: - Shift managers planning weekly employee schedules with defined start and end times. - HR teams tracking time off, availability, and labor costs across departments. - Freelance coordinators or agencies managing multiple contractors and time zones. - Operations leads creating daily and monthly work schedules to ensure coverage. - Teams managing rotating shifts, remote workers, or flexible work arrangements. By centralizing work hours, daily tasks, and availability in a single template, teams gain a clearer picture of their week. ## **Why use Asana's work schedule template?** One retail client switched from a printable employee work schedule template to Asana's digital version. They now track shifts, time-off requests, and role coverage in one workspace. As a result, they've cut [weekly scheduling](https://asana.com/resources/work-schedule-template) time in half and reduced labor overlap. - [Read: Grow your workforce with our free staffing plan template](https://asana.com/templates/staffing-plan) With Asana's work schedule template, you can: - Reduce manual entry by [automating](https://asana.com/features/workflow-automation) shift assignments and updates. - Visualize weekly, daily, or monthly schedules using Timeline View or Calendar. - Track employee availability, total hours, and scheduling conflicts in real time. - Standardize shift scheduling by using templates with repeatable weekly plans. - Integrate [time-tracking](https://asana.com/features/resource-management/time-tracking) and [communication tools](https://asana.com/resources/team-communication-tools) to create a collaborative scheduling process. ## **How to use this work schedule template** Every Asana template is designed to help you get started faster. This one comes preloaded with fields and views that simplify scheduling across teams, roles, and time zones. Use it as-is, or customize it to fit your specific [workflow](https://asana.com/resources/workflow-diagram). Want more options? Explore [Asana’s full library of templates](https://asana.com/templates) to find solutions for every aspect of work management. **1. Duplicate the work schedule template.** Click "Use template" to create your schedule. Rename it based on your team or timeframe, such as "July 2025 Shift Schedule." **2. Add employee names and roles.** Use custom fields to indicate department, location, or position. Assign each task (shift) to the corresponding employee. **3. Set days and times.** Define the days of the week each employee works. Add start and end times as due dates and times. **4. Track time off and availability.** Use tags or sections to indicate time-off requests, training sessions, or flex days. **5. Visualize and adjust.** Use Calendar or Timeline View to quickly spot gaps, conflicts, or overages in your weekly schedule. ## **Asana time management features** Asana’s features simplify complex workflows with tools that improve automation and teamwork. Here are our favorite [time management](https://asana.com/resources/time-management-templates) features that can speed up and scale your scheduling process. To explore all Asana features, visit [Asana's features page](https://asana.com/features). [Timeline View](https://asana.com/features/project-management/project-views)**:** Plan and view your team's weekly schedule in a[Gantt-style layout](https://asana.com/resources/gantt-chart-basics). Spot overlaps or gaps at a glance. [Custom Fields](https://asana.com/features/project-management/custom-fields)**:** Track employee roles, shift types, or locations right inside each task. This makes it easy to sort or filter your schedule. [Automation Rules](https://asana.com/features/workflow-automation)**:** Automatically assign shifts, notify employees of changes, or flag overtime using simple automation rules. [Calendar View](https://asana.com/features/project-management/project-views)**:** View schedules day by day, see coverage per shift, and make drag-and-drop adjustments easily. [Forms](https://asana.com/features/workflow-automation/forms)**:** Standardize the process for submitting and routing time-off requests and updates to availability. ## **Recommended integrations** Asana integrates with your existing tools, so you’re not switching between platforms to complete a task. Here are some of our top integrations to help teams manage employee work schedules within this template. Want to see what else connects with Asana? Check out the [full list of integrations](https://asana.com/apps) to discover tools that can streamline your workflow even further. [Google Calendar](https://asana.com/apps/google-calendar)**:** Sync your Asana schedule to your calendar app to stay on top of shifts and meetings. [Slack](https://asana.com/apps/slack)**:** Send automatic shift reminders or schedule updates to team channels. [Harvest](https://asana.com/apps/harvest)**:** Track hours worked directly from your Asana tasks to support payroll or project budgeting. [Google Drive](https://asana.com/apps/google-drive)**:** Store and share employee docs, training manuals, or scheduling guidelines alongside your template. [Timely](https://asana.com/apps/timely-app)**:** Log hours automatically and get visual overviews of how team members spend time. [Time Doctor](https://asana.com/apps/timedoctor)**:** Monitor productivity, track time per task, and generate detailed work reports. [Everhour](https://asana.com/apps/everhour)**:** Keep track of time and budgets directly from your work schedule template. [TimeCamp](https://asana.com/apps/timecamp)**:** Combine task and time management with insights into billable hours and performance. [Zapier](https://asana.com/apps/zapier)**:** Automate repetitive scheduling steps like sending emails or eliminating the need to manually log timesheets in clunky tools like Google Sheets. ## FAQs about work schedule template #### What is a work schedule template? A work schedule template is a pre-built framework that helps teams organize who is working, when, and on what tasks. It typically includes employee names, roles, shift times, and days of the week, along with fields for time off or availability. In Asana, these templates are dynamic and provide real-time updates, automatic reminders, and easy schedule adjustments. Whether you’re creating a project schedule or managing an employee shift schedule, this tool helps reduce confusion and improve coordination. #### Is this work schedule template free? Yes, Asana offers a free work schedule template. You can customize it for a daily schedule template, a weekly work schedule template, or a broader monthly planner, depending on your team's needs. #### Can I use this as a daily work schedule template? Yes, and it’s not just a daily planner. Asana’s work schedule templates are fully customizable to fit your specific scheduling needs, whether you're planning an hourly schedule for a single day, setting up a recurring shift schedule template, or organizing a weekly planner for your team. You can adjust start and end times, use sections to organize by day or role, and integrate your schedule with time clock tools or time-blocking apps—such as Google Calendar, Outlook—or third-party scheduling software. It's flexible enough for any team in any industry. #### What makes this better than Microsoft Excel schedule templates? Asana’s template isn’t just a static doc; it’s part of a live system. You can assign tasks, track availability in real time, and automate workflows, which you can’t do in Microsoft Word, Google Docs, or other basic schedule planner tools. #### How is Asana better than a printable work schedule template? Printable templates may be suitable for static plans, but they often fall short when schedules change or teams require updates. With Asana's digital templates, updates happen instantly. This allows you to assign tasks directly, track availability and time off, and receive automatic alerts about changes. It’s interactive, customizable, and integrates with your other tools, making it far more efficient than a printed employee schedule template taped to the wall. ### Employee onboarding An effective onboarding experience gives new hires an easy way to track their onboarding to-dos in one place. Set new hires on the path to success from day one with our template. - [Create your template](/templates/employee-onboarding) ### 30-60-90 day plan template A strong onboarding process is essential to help new hires succeed. Create a 30-60-90 day plan template to guide new hires through their first 3 months. - [Create your template](/templates/30-60-90-day-plan) ### New hire checklist Bringing on a new member of the team is exciting—but it does involve a bit of preparation. Take some of the busywork away with Asana’s new hire checklist template. - [Create your template](/templates/new-hire-checklist) ### Interview questions template and scorecard Conducting a successful interview with a potential candidate is important for both parties. Be prepared with interview questions, and use this template to get your interview organized beforehand. - [Create your template](/templates/interview-questions) ### Candidate tracking Use this template to organize and track candidates for all of your open roles so your team is aligned throughout the hiring process. - [Create your template](/templates/candidate-tracking) ### Employee offboarding checklist Organize your good-byes. Employee offboarding checklist templates streamline the process for departing employees and help everyone with the transition. - [Create your template](/templates/employee-offboarding-checklist) ### Transition plan Work doesn’t stop when someone leaves your team. Learn how to create a transition plan template in Asana so you can keep things moving when team members change jobs. - [Create your template](/templates/transition-plan) ### Client onboarding process Use this client onboarding process template to simplify handoffs, impress clients, and accelerate every stage of onboarding. - [Create your template](/templates/client-onboarding-process) ### Staffing plan template Organize your workforce with this free staffing plan template. 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