# Free Task Template to Track and Manage Work > Get a free task template to capture, assign, and track tasks. Customize the ready-made layout for your team, assign owners, and track progress in real time. Source: https://asana.com/templates/task.md - [Create your template](https://app.asana.com/-/product_templates) - [Tasks](/features/project-management/tasks) - [Asana AI](/product/ai) - [Custom fields](/features/project-management/custom-fields) - [Project views](/features/project-management/project-views) - [Slack](/apps/slack) - [Google Drive](/apps/google-drive) - [Microsoft Teams](/apps/microsoft) - [JIRA Cloud](/apps/jiracloud) templates Project planning Task Get a free task template to capture, assign, and track tasks in one place. Start with a ready-made layout, customize it for your team, and manage work in real time. Project planning ## Free task template Capture every task, assign owners, set due dates, and track progress in a shared task template. Build your task list in Asana, then customize it for daily priorities, weekly planning, project tasks, team meetings, or personal work. ### Create templates with Asana - [Sign up](/create-account) #### Summary A task template is a ready-made, reusable project for capturing, assigning, and tracking work, such as task names, owners, due dates, priorities, and status. Start from this free template in Asana, then customize it for daily priorities, weekly planning, project tasks, or team requests. If you’ve got [work requests](https://asana.com/resources/work-intake-challenges-solutions) coming from all directions—meetings, emails, Slack threads, and last-minute conversations—a basic to-do list isn’t always that useful. A task template, on the other hand, helps you organize incoming requests by priority, owner, deadline, and status before your day becomes consumed by disorderly tasks. Perhaps the greatest benefit of Asana’s task templates is that they adapt to your team and workflow. Team members can update their tasks and managers can see what’s changed. According to IDC’s 2023 Business Value of Asana [white paper](https://www.ugap.fr/bff/bff-fiche-fournisseur-prod/api/v1/fiches/17277/documents/9238/actions/telecharger), Asana users reduced the time spent on administrative tasks, email, and searching for information from 21.4 hours per week to 13.9 hours per week. ## What is a task template? A task template is a ready-made project for capturing, assigning, and tracking work. A simple version might include task names, owners, due dates, and status fields. While a more detailed task management template might include [priority levels](https://asana.com/resources/how-prioritize-tasks-work), [dependencies](https://asana.com/resources/project-dependencies), sections, approvals, notes, and links to supporting documentation. Use a task template when you repeat a similar workflow multiple times: - [Marketing teams](https://asana.com/uses/campaign-management) can use one for campaign tasks. - [Operations teams](https://asana.com/uses/project-management) can use one for recurring work requests. - [Project managers](https://asana.com/uses/product-launch) can use one to assign project tasks, review blockers, and confirm deadlines before work falls behind. In Asana, your task list becomes a shared project for your whole team rather than a static file.  ## How to use this task template To best use task templates, begin with the work your team needs to manage, then shape the template around the way people will update it day to day. In Asana, you can build a task-tracking template yourself or ask [Asana AI](https://asana.com/features/workflow-automation) to create one from a short prompt that includes sections, tasks, subtasks, and fields. Review the AI-generated structure, remove anything that doesn’t apply, and add the project details your team needs. ### 1. Create the template Open a [new Asana project](https://asana.com/create-account) and start with a task template format you like. Add a short description of the work you need to manage, such as “weekly marketing tasks,” “new client onboarding,” or “product launch follow-ups.” Use Asana AI to turn that description into a first draft of tasks, subtasks, and sections. For example, a project manager could ask Asana AI to draft tasks for [kickoff](https://asana.com/resources/project-kickoff-meeting), production, review, approval, and [launch](https://asana.com/resources/product-launch-guide). A team lead could ask for an employee task list template to assign individual responsibilities to staff members or [new hires](https://asana.com/resources/onboarding-new-employees-checklists-templates). Review the AI draft before your team uses it. Remove tasks that don’t apply, add project-specific details, and rename sections so they match the workflow your team already knows. ### 2. Customize template with your workflow Create sections that show where each task belongs. A simple weekly task list template might use to-do, in progress, blocked, review, and done. A daily task list template might use today, later this week, waiting on someone, and complete. Choose sections that make decisions easier: - If your team often loses track of approvals, add a review section. - If work is occasionally delayed because someone is waiting on files or answers, add a blocked section. - If managers need to review tasks by function, add sections for marketing, sales, operations, or customer service. ### 3. Add tasks with the right context Write each task as a specific action someone can complete. “Draft onboarding email” works better than “email.” “Review Q3 budget numbers” works better than “budget.” Add context the assignee needs before they start: a short description, relevant documentation, links to briefs or docs, and any notes from the original work request. Use [subtasks](https://asana.com/resources/asana-tips-subtasks) when one task includes several steps or handoffs. For example, “Publish blog post” might include subtasks for final edit, SEO review, image upload, CMS build, and publish check. ### 4. Assign owners, milestones, and due dates Give each task one owner, as shared ownership can be confusing. If two people need to contribute, assign the main task to the person responsible for completion and create subtasks for the supporting work. Add deadlines based on when you want the work to be completed, not when someone should start thinking about it. For review-heavy work, create separate tasks for the review step and the final approval. That gives reviewers their own deadline and helps the team identify any [bottlenecks](https://asana.com/resources/what-is-a-bottleneck). Use priority fields only when your team agrees on what each priority means. Otherwise, everything can become “high priority,” which makes the field less useful. ### 5. Add fields that make sorting easier Use custom fields for information your team needs to filter or report on. Common fields include priority, status, task type, department, effort, approval stage, and blocker. - A project task template might need fields for phase, launch date, stakeholder, and dependency risk. - A team task list template could use fields for requester, team, due date, and task category. - A personal task manager template may only need priority and due date. Don’t add fields just because they might be useful later. Extra fields will create extra admin. Start with the few fields your team will realistically use. ### 6. Choose the best project view Use List view when the team needs to scan task details, owners, due dates, and fields. Use Board view when work moves through stages, such as requested, in progress, review, and complete. Use Calendar view when deadlines matter most. Use Timeline view when one task depends on another. The project view should match the question people ask most often. If the question is “Who owns what?”, use List view. If the question is “What stage is each task in?”, use Board view. If the question is “What’s due this week?”, use Calendar view. Your team can switch views without rebuilding the template, so managers, contributors, and [stakeholders](https://asana.com/templates/stakeholder-register) can review the same work in different dashboard formats. ### 7. Track progress and performance [Track progress](https://asana.com/resources/what-is-project-tracking) by using the template as your team’s working view of what’s done, what’s active, and what needs attention next. In Asana, you can filter a task-tracking list by owner, due date, priority, or status, then switch to Board view to review stages, Calendar view to check upcoming deadlines, or Timeline view to spot scheduling problems. For recurring work, use [dashboards](https://asana.com/features/goals-reporting/reporting-dashboards) or project [status updates](https://asana.com/features/project-management/status-updates) to summarize progress without having to rebuild the task list each week. After one or two cycles, review how the template performed. Remove fields people ignored, add tasks for missed steps, and adjust sections that caused any confusion. A task plan template works best when it reflects how the team actually manages work, not how the process looked before work started. ## Task templates for every workflow A general task-tracking template can work for many teams, but the best format depends on your team's work cadence. Use a simple to-do list for daily tasks and a more detailed layout for complex projects. Browse more [Asana templates](https://asana.com/templates) for project planning, marketing, operations, product launches, and team workflows. - Use a [daily task template](https://asana.com/templates/daily-planner) to manage work that needs attention today, such as follow-ups, personal priorities, overdue tasks, or short team check-ins. Add priority levels, due dates, task description, and end-of-day status fields. - Use a [weekly task list template](https://asana.com/templates/weekly-to-do-list) to plan priorities, deadlines, and deliverables for the next five business days. Weekly planning works well when your team needs more structure than a basic to-do list but not a full project plan. - Use a [project task template](https://asana.com/templates/project-tracker) to organize work with multiple phases, roles, deadlines, and dependencies. Add sections for kickoff, planning, production, review, launch, and follow-up. - Use a [team task list template](https://asana.com/features/workflow-automation/project-task-templates) to manage shared work from one place. Add tags for team, assignee, status, deadline, and blocker, so managers can prioritize tasks and track projects at a glance. - Use a [task checklist template](https://asana.com/templates/daily-checklist) for repeatable workflows, such as onboarding, QA, publishing, monthly reporting, or event setup. Add subtasks for each step and then assign them to owners. - Use a [to-do list template](https://asana.com/templates/to-do-list) to capture simple tasks, personal priorities, and team follow-ups in one place. Add owners, due dates, priority levels, and notes when a task needs more context. ## Why a live task template beats a spreadsheet A task list template in Excel, Word, Google Sheets, or PDF can help you organize initially. But once work begins, someone still has to update task statuses, notify owners, change deadlines, resend files, and check which tasks are blocked. A live task template gives your team one place to manage those updates. In Asana, teammates can update tasks assigned to them, add comments or dependencies, switch between project views, and create [rules for repeatable steps](https://asana.com/resources/how-asana-makes-complex-rules-work-everywhere). Luxury goods manufacturer Montblanc shows how much time teams can save when task tracking, integrations, and automation work together. According to [Asana’s customer story](https://asana.com/case-study/montblanc), Montblanc linked nearly 1,700 tasks from 14 other apps and saved about 645 hours of work. In one year, employees created more than 4,200 automations, saving an estimated 25 hours per month. That’s hard to do with a static task sheet template. A spreadsheet can itemize the work, but it won’t assign tasks, send updates, map dependencies, or route repeatable steps for your team. - [Create this template](https://asana.com/create-account) ## Useful features in Asana’s task template A feature is a built-in Asana function that helps you assign, organize, track, or report on work. Explore all [Asana features](https://asana.com/features) to discover more ways to manage your task template. - [Custom fields](https://asana.com/features/project-management/custom-fields): Add fields for priority, status, task type, department, approval stage, effort, or deadline. For a task tracking template, custom fields make it easier to sort work by owner, due date, blocker, or priority. - [Asana Dash](https://asana.com/product/ai/dash): Use Asana AI to review blocked tasks, pending decisions, deadline changes, and work that needs your attention. For a task template, Dash can connect decisions from meetings, Slack threads, and emails back to related projects, then recommend the next step or the right AI Teammate for follow-up. - [Task dependencies](https://asana.com/features/project-management/tasks): Connect tasks that rely on other work. For example, a design review may need to finish before a developer starts implementation. Dependencies help teams spot blockers before one missed step affects the rest of the schedule. - [Rules](https://asana.com/features/workflow-automation/rules): Automate repeatable task actions, such as assigning new work, moving completed tasks to a done section, or updating a field when a task enters review. - [Project views](https://asana.com/features/project-management/project-views): Switch between List, Kanban Board, Calendar, Timeline, Gantt, and custom views. A manager might use List view to review owners and due dates, while a creative team uses Board view to move tasks from brief to review to approved. - [AI Teammates](https://asana.com/product/ai/ai-teammates): Use AI Teammates to draft task plans, summarize project context, flag risks, and suggest next steps. Review AI output before your team uses it. ## Integrations that connect your task template An integration connects Asana with another app, so your team can manage task updates without copying details between tools. Explore all [Asana integrations](https://asana.com/apps) to see the apps you can connect to your task template. - [Slack](https://asana.com/apps/slack): Turn Slack messages into Asana tasks with assignees and due dates. You can also comment on tasks, mark tasks complete, and receive project updates from Slack. - [Google Drive](https://asana.com/apps/google-drive): Attach files to Asana tasks, including briefs, Google Sheets and Docs, creative files, and meeting notes. Teams can open the file from the task instead of searching through folders. - [Microsoft Teams](https://asana.com/apps/microsoft): Create Asana tasks during Teams meetings and connect conversations to follow-up work. Use it when meeting notes need owners, due dates, and status updates. - [Jira Cloud](https://asana.com/apps/jiracloud): Connect Asana tasks with Jira issues when a task template includes engineering work. Technical and non-technical teams can track related work without duplicating every update. - [Salesforce](https://asana.com/apps/salesforce): Create Asana tasks from Salesforce activity, such as customer handoffs or post-sale follow-ups. Use it when sales work needs to trigger next steps for another team. - [Zoom](https://asana.com/apps/zoom): Create and assign Asana tasks during Zoom meetings, then connect meeting context to the related work. Use it when action items need to leave the call with owners and deadlines. ## Create better team task list templates with Asana A task template should reduce setup time without adding more admin overhead. In Asana, your template becomes a project your team can update as work evolves, with owners, due dates, statuses, views, dependencies, automation, and support from Asana AI. Start with the task template, customize it for your workflow, and reuse the structure for daily tasks, weekly planning, project tracking, team requests, or personal work. Are you ready to supercharge your productivity? Get started with Asana today. ## FAQs about task templates #### What's inside this task template? This task template includes task names, due dates, priority levels, dependencies, and files. In Asana, add custom fields and subtasks, then adapt the layout from a daily task list to a project task tracker. #### What is a task template? A task template provides a reusable structure for task names, owners, due dates, priorities, statuses, and notes. In Asana, the task template becomes a live project where teams add comments, attach files, update dates, and track work in multiple views. #### How do I create a task list? Create a task list by recording tasks, assigning owners, and adding due dates, priority levels, and statuses. Break larger work into subtasks. In Asana, start with a task list template and ask Asana AI to draft tasks or subtasks. #### What should a task sheet include? A task sheet should include a task name, owner, due date, priority, status, notes, files, and links. Team versions may also need dependencies, approval steps, blocker notes, and project views, while personal versions may only need tasks and deadlines. #### Can I use a task tracker template in Excel? A task tracker template in Excel or Google Sheets suits simple plans and static reports. For shared work, build a live task tracker in Asana, then export project data to CSV or save the project as a PDF. #### Is there a checklist template in Word? Yes, Word offers checklist templates for static lists, but they cannot update owners, send reminders, or show progress automatically. For repeatable workflows, build a task checklist template in Asana with subtasks, owners, due dates, comments, and status fields. #### What is the difference between a task list template and a task tracker template? A task list template records what needs to be done. A task tracker template adds owners, due dates, status, and blockers. Personal work may need a task list template; team projects often need a task tracker template with deadlines and dependencies. #### What is the best task organizer? The best task organizer depends on personal or team needs. A daily checklist may suit personal tasks. For teamwork, choose a tool with owners, due dates, comments, automation, and project views that turn a task list into shared work. ### Workback Schedule Template Plan any project backward from your deadline. Use a workback schedule template with timeline views, dependencies indicators, and auto-date shifting — no spreadsheet needed. - [Create your template](/templates/workback-schedule) ### Marketing Calendar Template Plan, schedule, and track every marketing activity in one shared calendar. Use Asana's free marketing calendar template to coordinate campaigns across channels. - [Create your template](/templates/marketing-calendar) ### Operations project plan Operations teams strive to optimize and gain efficiency across the business, and can do the same for their own projects with our template. - [Create your template](/templates/operations-project-plan) ### IT project plan Organize your IT work in one place. Manage deployments, order equipment, and connect teams—without compromising security. - [Create your template](/templates/it-project-plan) ### Planning Create a planning template for projects, sprints, strategy, resources, and more. 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Learn how to create a customized project schedule template in Asana. - [Create your template](/templates/project-schedule) ### Content strategy Build your next campaign with a content strategy template to map ideas, assign tasks and deadlines, and track performance all in one place. - [Create your template](/templates/content-strategy) ### Web production process Let our template help you coordinate a web production schedule—even if producers and web developers work out of different tools. - [Create your template](/templates/web-production-process) ### Short-term goals Learn how reusable short-term goals templates can take your goals from vision to reality. - [Create your template](/templates/short-term-goals) ### Marketing project plan Our template guides you through project management best practices for marketing teams so you can get from strategy to tactics to results. - [Create your template](/templates/marketing-project-plan) ### Comparison chart template Simplify your next big decision. 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Prevent major issues from occurring in your project with a risk management plan template. - [Create your template](/templates/risk-management-plan) ### Business process management Learn how a business process management template can help improve your business processes. - [Create your template](/templates/business-process-management) ### Implementation plan Create an implementation plan template to break down your business goals into manageable, achievable steps. - [Create your template](/templates/implementation-plan) ### RFP process Use our template to prepare an RFP, then organize and evaluate the responses—all in the same place—so you can pick the best vendor for the job. - [Create your template](/templates/rfp-process) ### Change management plan template Is your organization starting to make some big changes? Create a change management plan template to make the process easier. - [Create your template](/templates/change-management-plan) ### HR project plan No matter the project, human resources teams can use our template to set priorities, track progress, and streamline recurring work. - [Create your template](/templates/hr-project-plan) ### Waterfall project management Standardize your project process with a waterfall project management template. Break your project into sequential phases that map to your end goal. - [Create your template](/templates/waterfall-project-management) ### Status report Keep track of project status and provide key stakeholders with at-a-glance progress updates with a project status report template. - [Create your template](/templates/status-report) ### Sales plan A sales plan template can help provide your team with the organized framework they need to establish their sales goals. Learn how you can do that with Asana. - [Create your template](/templates/sales-plan) ### Event marketing plan Use Asana’s event marketing plan template to increase event awareness, build excitement, and drive audience attendance. - [Create your template](/templates/event-marketing-plan) ### Project initiation document A project initiation document template is a helpful way to standardize the information you share with your team before a project begins. - [Create your template](/templates/project-initiation-document) ### Communication plan Keep everyone on the same page and clearly communicate important information to stakeholders by creating a communication plan template in Asana. - [Create your template](/templates/communication-plan) ### Project documentation Looking for documents is a giant time waster for most people—which is where a project documentation process comes in. Learn how to create a project documentation template so that you always know where documents live—for every project, company-wide. - [Create your template](/templates/project-documentation) ### Prioritization matrix Take the guesswork out of task prioritization by creating a prioritization matrix template. Prioritize your work by business impact and needed effort. - [Create your template](/templates/prioritization-matrix) ### Eisenhower Matrix Overwhelmed by your to-do list? Learn how to create an Eisenhower Matrix template in Asana so you can prioritize and sort your tasks based on their urgency and importance. - [Create your template](/templates/eisenhower-matrix) ### Project estimation Create a project estimation template to accurately scope project resources and align on project expectations. - [Create your template](/templates/project-estimation) ### Critical path method Project delays holding you back? Create a critical path method template to visualize everything that needs to be done in order to reach your end goal. - [Create your template](/templates/critical-path-method) ### Risk register Create a risk register template to proactively identify and solve potential roadblocks before they become a bigger problem. - [Create your template](/templates/risk-register) ### RAID log Learn how creating a RAID log template in Asana can help you proactively identify and mitigate project risks. - [Create your template](/templates/raid-log) ### Budget template Plan budgets, track expenses, and avoid surprises. Asana’s free budget templates make it easy to manage costs for teams, projects, or households. - [Create your template](/templates/budget) ### Progress report template Try this free progress report template to track milestones, communicate project status, and coordinate goals during each reporting period. - [Create your template](/templates/progress-report) ### Needs assessment template Use this customizable needs assessment template to gather data, guide decisions, and develop action plans based on real needs. - [Create your template](/templates/needs-assessment) ### Action log template Use Asana’s free action log template to capture decisions, assign tasks, and track deadlines. Organize action items and drive projects to completion. - [Create your template](/templates/action-log) ### RACI matrix Team decision-making can be hard—a RACI matrix template makes it easier. Define each project task role to instantly boost clarity for all your stakeholders. - [Create your template](/templates/raci-matrix) ### Work breakdown structure Get started fast with a ready-to-use work breakdown structure template that helps you stay on track and avoid scope creep. - [Create your template](/templates/work-breakdown-structure) ### Lessons learned Learn from every project with a free lessons learned template that’s easy to use, share, and customize. Don't just collect insights. Act on them. - [Create your template](/templates/lessons-learned) ### Project charter Want to nail your next project pitch? Create a project charter template and outline everything you need to get your next initiative approved. - [Create your template](/templates/project-charter) ### Event calendar template Plan and manage events of any size with an event calendar template that keeps dates, tasks, and deadlines in one place. - [Create your template](/templates/event-calendar) ### Keyword research template Use a keyword research template to manage SEO data, optimize content strategy, and identify target keywords that deliver results. - [Create your template](/templates/keyword-research) ### Brand strategy template Use a brand strategy template to define your mission, align your team, and create consistent, on-brand marketing campaigns. - [Create your template](/templates/brand-strategy) ### Team charter template Use this free team charter template to define your team's mission, values, roles, and decision-making process. Coordinate shared goals before work begins. - [Create your template](/templates/team-charter) ### Work log See where you're losing time and kickstart your productivity by creating a work log template in Asana. - [Create your template](/templates/work-log) ### Assignment tracker template Use this assignment tracker template to log tasks, set due dates, and keep assignments organized for students, educators, and teams. - [Create your template](/templates/assignment-tracker) ### Rank tracker template Use a rank tracker template to monitor keyword rankings, integrate data, automate reporting, and share SEO performance with stakeholders and clients. - [Create your template](/templates/rank-tracker) ### Travel planner template Keep itineraries, budgets, and documents in sync with a travel planner template that makes trip planning faster and more reliable. - [Create your template](/templates/travel-planner) ### Research plan Plan, organize, and track your entire project with this research plan template built in Asana for better collaboration. - [Create your template](/templates/research-plan) ### 5 Whys template Find the real issue with this 5 Whys template. It's free, easy to use, and built for fast, structured root cause analysis. - [Create your template](/templates/5-whys) ### Design project plan What’s the secret to more productive design and creative projects? A smooth creative process. - [Create your template](/templates/design-project-plan) ### Bill of materials Learn how a bill of materials template helps keep you organized by housing all the information needed for the successful completion of your project. - [Create your template](/templates/bill-of-materials-bom)