# Free Staffing Plan Template to Grow Your Workforce > Organize your workforce with this free staffing plan template. Forecast roles, manage capacity, and plan for growth seamlessly. Source: https://asana.com/templates/staffing-plan.md - [Create your template](https://app.asana.com/-/product_templates) - [Tasks](/features/project-management/tasks) - [Rules](/features/workflow-automation/rules) - [Asana AI](/product/ai) - [Project views](/features/project-management/project-views) - [Google Workspace](/google-workspace) - [Slack](/apps/slack) - [Microsoft Teams](/apps/microsoft) - [OneDrive](/apps/microsoft-one-drive) templates Hiring & Onboarding Staffing plan template Organize your workforce with this free staffing plan template. Forecast roles, manage capacity, and plan for growth seamlessly. Hiring & Onboarding Strategic planning Resource management ## Staffing plan template Plan your team’s growth and capacity with Asana’s staffing plan template. Track current staffing levels, identify skill gaps, and forecast future needs to keep your organization ready for what’s next. ### Create templates with Asana - [Sign up](/create-account) When teams grow quickly, [resource management](https://asana.com/templates/resource-management) can become a juggling act. Without adequate planning, your upcoming projects can stall because of unknown staffing needs or uneven workloads. A staffing plan template helps you visualize roles, responsibilities, and capacity in one place. With this template, you’ll create a plan to find the right people for the right work at the right time. Asana’s staff planning template simplifies organizing your workforce by skill set, timeline, or department. Whether you’re managing seasonal hiring, a major project launch, or daily team scheduling, this simple staffing plan template helps you [allocate resources strategically](https://asana.com/resources/resource-allocation) and adapt as priorities evolve. ## Who benefits from staffing plan templates? Here at Asana, we’ve seen every kind of team use staffing templates to coordinate priorities. A detailed staffing plan [prevents team member burnout](https://asana.com/resources/what-is-burnout), supports hiring decisions, and ensures that every role contributes directly to business goals. **Human resources and people teams** HR professionals use staffing plans to forecast hiring needs, budget for salaries, and maintain a balanced team structure. The template provides a transparent overview of current and future staffing requirements. **Project managers** Project leads rely on the staffing matrix template to identify skill gaps and assign resources efficiently. It’s an essential tool for coordinating people with project timelines, especially in cross-functional environments. **Department heads** Team leaders use the template to coordinate workloads, evaluate performance, and make informed decisions about reallocating staff or approving new hires. **Finance and operations teams** Operations specialists and finance managers use staging templates to understand how resources are allocated and the associated costs. - [Read: Try this needs assessment template for every use case](https://asana.com/templates/needs-assessment) ## Why use Asana’s staffing plan template When you can see your entire workforce alongside your project timelines, it’s easier [to spot bottlenecks](https://asana.com/resources/what-is-a-bottleneck), [address capacity issues](https://asana.com/resources/capacity-planning), and plan your staffing strategy proactively. **Benefits of using a staffing plan template include:** - Align people, skills, and priorities in one central workspace - Forecast staffing needs and hiring timelines - Balance workloads to prevent burnout and missed deadlines - Improve visibility into resource allocation across teams and projects - Save time with an adaptable, simple staffing plan template that scales with your organization ## How to use this staffing plan template This staffing plan template helps [human resources teams](https://asana.com/templates/team/hr), managers, and business owners align people with organizational goals. It organizes every element of workforce planning, so you can build a staffing plan that supports both short-term and long-term priorities. The template’s sections and columns provide a roadmap for evaluating your current staffing situation, addressing gaps, and preparing for future staffing needs. Follow these steps to make the most of the Asana free template. ### Step 1: Align your staffing plan with business strategy Start with the Strategic Alignment section. Outline how your staffing objectives connect to company goals and upcoming initiatives. Add business goals to each task to ensure that staffing decisions directly support your overall business strategy. Include any planned specific projects or growth areas that will influence [your hiring process](https://asana.com/resources/hiring-process). This early alignment helps guarantee that every staff member is placed in the right roles to achieve organizational priorities. ### Step 2: Analyze your workforce and forecast needs Move to the Workforce Analysis and Forecasting section to evaluate your current workforce and predict what’s ahead. Use the columns for Key Skills, Performance, and Tenure to capture valuable insights about your existing team. This section helps you identify the number of full-time employees you have, the number needed for growth, and how to optimize staffing across departments. By mapping talent data here, you can anticipate shortages and prepare for future expansion. ### Step 3: Conduct a gap analysis In the Gap Analysis section, compare your current staffing against projected needs. Use the Required Skills and Success Metrics columns to highlight where additional training or hiring is necessary. [Gap analysis](https://asana.com/resources/gap-analysis) supports proactive succession planning by clarifying which areas lack specific skills or depth. It’s also a useful tool for business owners and HR teams to plan targeted development or recruitment efforts. - [Read: Free gap analysis template to turn gaps into goals](https://asana.com/templates/gap-analysis) ### Step 4: Build staffing strategies Under Staffing Strategies, define how you’ll address the gaps identified. Create tasks for new hires, internal transfers, or contractors to balance workload and capacity. You can also add details for [your training plan](https://asana.com/resources/training-plan-template) and initiatives that [improve employee engagement](https://asana.com/resources/employee-engagement) or retention.  ### Step 5: Plan your budget and resources In the Budget and Resources section, estimate salaries, benefits, and overall labor costs. Add tasks for reviewing funding approvals and tracking progress toward resource allocation goals. This budgeting section ensures your staffing model aligns with financial limits and growth projections.  - [Read: Use a cost comparison template to make faster decisions](https://asana.com/templates/cost-comparison) ### Step 6: Implement, monitor, and review Use Implementation and Review to finalize your plan, assign responsibilities, and track outcomes. Include recurring tasks to measure staffing success against your project plan and workflow milestones. Add r[eview points to monitor progress](https://asana.com/resources/what-is-project-tracking) on retention and performance over time. This ensures your plan remains flexible and effective, even as priorities shift, the firing process changes, or restructuring occurs. ## Asana planning and goal-setting features Asana features turn your staffing plan template into a fully interactive workforce management tool. We’ve included a few go-to goal-setting and planning features in this template, but you can customize it with any [feature in our library](https://asana.com/features/). [Custom fields](https://asana.com/features/project-management/custom-fields) Use custom fields to track department, job title, capacity, or project assignment. Custom fields make it easy to sort and filter your staffing data based on role or workload. [Timeline](https://asana.com/features/project-management/project-views) Visualize your staffing plan with a Gantt-style view. See who’s available, who’s overbooked, and where future hiring gaps may occur. [Workload](https://help.asana.com/s/article/portfolio-workload-and-universal-workload) Monitor team capacity in real time. The Workload feature lets you identify imbalances and redistribute work before burnout occurs. [Automation](https://asana.com/features/workflow-automation) Use Asana Rules to automate staffing updates. Automatically assign tasks when roles change or send notifications when new hires are added to your plan. [Dashboards](https://asana.com/features/goals-reporting/reporting-dashboards) Turn staffing data into insights with customizable dashboards. Track hiring progress and role fulfillment metrics to make strategic decisions. ## Recommended integrations for staffing plan templates Integrations make your Asana staffing plan template even more powerful by connecting it with the tools your teams already use. Visit our [integration app hub](https://asana.com/apps?category=all-apps) to find the platforms you regularly use. [Slack](https://asana.com/apps/slack) Send staffing updates and hiring reminders directly to Slack channels. Keep communication between HR and department leads quick and transparent. [Google Sheets](https://asana.com/apps/google-sheets) Sync staffing data to Google Sheets for deeper analysis or headcount reporting. Perfect for creating quarterly summaries or visual reports. [Workato](https://asana.com/apps/workato) Connect Asana with Workday to update employee data, new hires, and role changes automatically within your staffing plan. [Outlook Calendar](https://asana.com/apps/outlook-calendar) Sync employee schedules and PTO directly to your staffing plan.  [Tableau](https://asana.com/apps/tableau) Generate advanced reports and visualizations on team utilization, workload trends, and staffing forecasts for executive reviews. ## FAQs about staffing plan templates #### What is a staffing plan template? A staffing plan template is a ready-made framework that helps teams organize and allocate people based on project needs, timelines, and goals. It gives HR, project managers, and department heads a detailed view of who’s available, what roles need to be filled, and how staffing aligns with business priorities and capacity. #### Why is Asana’s staffing plan template better than using Excel or Google Sheets? Unlike static spreadsheets, Asana’s staffing plan template updates in real time. You can automatically assign roles, track performance, and monitor staffing levels in a single collaborative workspace. Asana also integrates with HR systems and project tools, giving teams a complete, connected view of staffing without manual data entry or version conflicts. #### Can I automate staffing updates in Asana? Yes. Asana’s automation features make staffing management faster and more accurate. You can automatically assign onboarding tasks, update role information when team structures change, and alert HR when capacity or workload thresholds are reached. These automations reduce manual tracking and help teams stay aligned in real time. #### What are the benefits of using Asana for staffing and capacity planning? Asana provides a dynamic, shared workspace where staffing data is always up to date. You can forecast needs, balance workloads, and visualize hiring plans without switching between spreadsheets or static documents. #### How is a staffing matrix template different from a staff planning template? A staffing matrix template helps you match team members to specific roles and skills, making it ideal for visualizing who is responsible for what. A staff planning template, on the other hand, goes a step further by helping you forecast hiring needs, plan capacity across departments, and align staffing with long-term business goals. Together, they give you a detailed, strategic view of your workforce. ### Employee onboarding An effective onboarding experience gives new hires an easy way to track their onboarding to-dos in one place. Set new hires on the path to success from day one with our template. - [Create your template](/templates/employee-onboarding) ### 30-60-90 day plan template A strong onboarding process is essential to help new hires succeed. Create a 30-60-90 day plan template to guide new hires through their first 3 months. - [Create your template](/templates/30-60-90-day-plan) ### New hire checklist Bringing on a new member of the team is exciting—but it does involve a bit of preparation. Take some of the busywork away with Asana’s new hire checklist template. - [Create your template](/templates/new-hire-checklist) ### Interview questions template and scorecard Conducting a successful interview with a potential candidate is important for both parties. Be prepared with interview questions, and use this template to get your interview organized beforehand. - [Create your template](/templates/interview-questions) ### Candidate tracking Use this template to organize and track candidates for all of your open roles so your team is aligned throughout the hiring process. - [Create your template](/templates/candidate-tracking) ### Employee offboarding checklist Organize your good-byes. Employee offboarding checklist templates streamline the process for departing employees and help everyone with the transition. - [Create your template](/templates/employee-offboarding-checklist) ### Transition plan Work doesn’t stop when someone leaves your team. Learn how to create a transition plan template in Asana so you can keep things moving when team members change jobs. - [Create your template](/templates/transition-plan) ### Client onboarding process Use this client onboarding process template to simplify handoffs, impress clients, and accelerate every stage of onboarding. - [Create your template](/templates/client-onboarding-process) ### Work Schedule Template Build a smarter schedule. This work schedule template helps you plan shifts, coordinate availability, and manage time off in a single, shareable platform. - [Create your template](/templates/work-schedule) ### Study schedule template This free study schedule template helps both students and professionals plan study sessions, track assignments, and prepare for exams with an organized system. - [Create your template](/templates/study-schedule) ### Performance review template Use a performance review template to organize evaluations, track goals, and simplify feedback for every review cycle. - [Create your template](/templates/performance-review) ### Interview guide template Use this free interview guide template to structure questions, capture feedback, and reduce bias. Improve your hiring decisions with a repeatable framework. - [Create your template](/templates/interview-guide) ### Interview scorecard template Use our free interview scorecard template to structure evaluations, reduce bias, and make the right hiring decisions faster. - [Create your template](/templates/interview-scorecard) ### City of Providence recruiting pipeline template Use this template from the City of Providence to track job candidates through your recruiting pipeline—from resume screens to employee onboarding. - [Create your template](/templates/city-of-providence-recruiting-pipeline)