# Lessons Learned Template for Better Project Reviews > Learn from every project with a free lessons learned template that’s easy to use, share, and customize. Don't just collect insights. Act on them. Source: https://asana.com/templates/lessons-learned.md - [Create your template](https://app.asana.com/-/product_templates) - [Custom fields](/features/project-management/custom-fields) - [Status updates](/features/project-management/status-updates) - [Asana AI](/product/ai) - [Forms](/features/workflow-automation/forms) - [GitLab](/apps/gitlab) - [Figma](/apps/figma) - [Dropbox](/apps/dropbox) - [Microsoft Teams](/apps/microsoft) templates Project planning Lessons learned Learn from every project with a free lessons learned template that’s easy to use, share, and customize. Don't just collect insights. Act on them. Project planning Meeting agendas Hiring & Onboarding Strategic planning ## Lessons learned Don’t let key insights fade after the final deadline. Use this lessons learned template to gather feedback, highlight what worked, and improve what didn’t. ### Create templates with Asana - [Sign up](/create-account) You just wrapped up a big project. Everything seemed fine until you realized your team had to redo work because key files weren’t shared on time. It was frustrating, and worse, you could have prevented it had you caught this insight earlier. Every completed project offers valuable lessons. But without a structured way to capture them, your team risks repeating mistakes or overlooking successes. Asana’s lessons learned templates help you reflect on project outcomes, gather input from [stakeholders](https://asana.com/templates/stakeholder-register), and document key takeaways so you can [make smarter decisions](https://asana.com/resources/decision-making-process) and continuously improve your workflows. ## Who benefits from this lessons learned template? At Asana, we use lessons learned reviews after every major initiative to identify what worked, what didn’t, and why. Capturing lessons learned with a ready-to-go template helps us do this faster and more effectively. A lessons learned template ensures actionable insights don’t get lost, and every team benefits from a structured, repeatable process. This reflection helps teams grow stronger with each project they undertake. This lessons learned template is ideal for: - Project managers capturing lessons from completed projects - Teams conducting [sprint retrospectives](https://asana.com/resources/sprint-retrospective), [post mortems](https://asana.com/resources/project-post-mortem-tips), or project closure reviews - Stakeholders looking to [improve project planning](https://asana.com/resources/project-management-plan) and execution - PMO teams creating a library of project learnings for future reference Use this lessons learned template in project management to improve future project success, avoid repeating mistakes, and make more informed decisions. - [Create your template](https://app.asana.com/-/product_templates) ## Why use Asana’s lessons learned template? After completing an entire project, you want to ensure that your team captures key insights before moving on. A dedicated template makes this process consistent, actionable, and easy to revisit. With this Asana lessons learned template, you can: - **Focus discussions on key themes**: Use structured prompts to explore what went well, what didn’t, and why, like a missed deadline or a last-minute scope change. - **Capture stakeholder input in real time**. Use comments and forms to collect insights from your project team and stakeholders. - **Translate insights into action items.**Turn lessons into clear, practical next steps. For example, if task ownership was murky, [decide who’s responsible](https://asana.com/resources/how-to-delegate) up front next time. - **Avoid repeating mistakes**. Identify [root causes](https://asana.com/resources/root-cause-analysis) such as communication gaps or unclear requirements, and define [action items](https://asana.com/resources/action-items) to guide future project planning and execution, such as clarifying timelines or improving [handoff procedures](https://asana.com/templates/post-sales-handoff). - **Track progress on follow-ups**. Assign owners and deadlines for action items, such as checking in with [project stakeholders](https://asana.com/resources/project-stakeholder) to ensure everyone is aligned on a new approval process. - **Create a searchable knowledge base**. Keep lessons learned reports accessible and linked to the original project - **Align on continuous improvement**. Document what worked well to repeat success across similar projects - [Read: Run better debriefing meetings with a project debrief template](https://asana.com/templates/project-debrief) ## How to use this lessons learned template Once your project ends, schedule a lessons learned session and invite your project team and stakeholders. Then: - **Duplicate and rename the template.** Make a copy of the lessons learned template and give it a clear, searchable name. Examples include “Q2 Campaign: Lessons Learned,” “Website Redesign Postmortem,” or “[Employee Onboarding Review.](https://asana.com/templates/employee-onboarding)” This helps keep your workspace organized and makes it easy to locate reports later. - **Set the session agenda.** Outline topics like successes, challenges, [project objectives](https://asana.com/templates/okr-objectives-key-results), and future recommendations. Start with a brief overview of the project and explain the [purpose of the session](https://asana.com/templates/meeting-agenda). - **Collect feedback**. Use forms or shared documents to gather individual reflections in advance. Prompt contributors to share what went well, what didn’t, and any recurring challenges. - **Discuss as a group.** Walk through key [project phases](https://asana.com/resources/project-management-phases) and outcomes. Analyze the reasons for successes and setbacks, not just the surface-level symptoms. - **Document takeaways.** Capture key learnings under categories like wins, misses, and root causes. Include supporting evidence or examples when possible. - **Assign action items.** Translate lessons into concrete next steps. Create actionable tasks, assign owners, and [set timelines](https://asana.com/resources/create-project-management-timeline-template) to follow through. - **Share the report.** Store your lessons learned report with the project. Tag it for future reference and make it accessible for teams running similar projects later. ## Asana features that simplify lessons learned reviews You don’t need a complicated setup to capture meaningful takeaways. These [Asana features](https://asana.com/features) make it easier to collect feedback, document insights, and follow through on improvements. - [Forms](https://asana.com/features/workflow-automation/forms): Standardize how you gather stakeholder input for each project, like a quick survey after a [product launch](https://asana.com/templates/product-launches) or sales event. - [Custom Fields](https://asana.com/features/project-management/custom-fields): Tag takeaways by project name or issue type to make trends easy to find, such as labeling feedback “handoff issues” or “[scope creep](https://asana.com/resources/what-is-scope-creep).” - [Milestones](https://asana.com/features/goals-reporting/goals): Mark key turning points, such as a delayed approval or scope shift, so they’re not forgotten in the review. - [Task Comments](https://asana.com/features/project-management/tasks): Let teammates share context directly on lessons, like noting why a deadline slipped or what fixed it. - [Attachments](https://help.asana.com/s/article/task-comments-and-attachments): Link supporting evidence, deliverables, or final reports to each lesson. - [Asana AI](https://asana.com/product/ai)**:** Let AI help summarize feedback, suggest insights, and identify themes across multiple lessons learned, such as unclear roles or last-minute changes. - [Status Updates](https://asana.com/features/project-management/status-updates)**:** Share key takeaways and follow-up plans in a concise update so everyone can see the highlights without needing another meeting. ## Recommended integrations Connect your lessons learned template with the tools your team already uses. Whether you’re gathering feedback from a campaign, sharing designs, or reviewing technical documentation, these integrations help keep everything in one place and reduce back-and-forth between project management tools. You can explore even more options in the [Asana App Directory](https://asana.com/apps). - [Slack](https://asana.com/apps/slack): Capture real-time feedback during project wrap-ups and turn messages into Asana tasks. - [Microsoft Teams](https://asana.com/apps/microsoft): Keep your lessons-learned sessions collaborative with integrated task creation during meetings. - [Google Drive](https://asana.com/apps/google-drive): Attach files like final reports, retrospectives, or project timelines for context. - [Figma](https://asana.com/apps/figma)**:** Embed design files and prototypes to reference visual work or UX feedback during your review. - [Coview](https://asana.com/apps/coview)**:** Attach screen recordings and visual feedback to provide a deeper context behind challenges or missed steps. - [GitLab](https://asana.com/apps/gitlab)**:** Link code repositories or merge request histories for postmortems tied to technical work. - [Threads](https://asana.com/apps/threads)**:** Capture and sync relevant team discussions from Threads to inform your lessons learned session. - [Jira Cloud](https://asana.com/apps/jiracloud): Sync postmortem insights across development and non-technical teams. Connect Jira - [Dropbox](https://asana.com/apps/dropbox): Upload post-project assets directly to your lessons learned task or report. ## FAQs about lessons learned templates #### What is a lessons learned template? It’s a reusable format for capturing project lessons learned, feedback, and action plans after a campaign or project ends. Whether you’re reviewing a marketing launch, a retail rollout, or a patient intake system upgrade, it helps your team reflect on what went well, what didn’t, and how to improve. #### What should a lessons learned report include? A well-structured lessons learned document typically begins with an introduction that summarizes the project and outlines the purpose of the report. From there, the content is organized into clear sections: what went well, what didn’t go well, and why. For example, a content team might note that last-minute edits slowed publishing, while an e-commerce team could highlight how early vendor coordination helped meet delivery deadlines. After capturing these reflections, the document should include an analysis of root causes and conclude with actionable insights and recommended next steps. Assign responsibilities for follow-up actions and include any supporting evidence, such as reports or feedback, that adds context. This structure ensures lessons are not only captured but also lead to meaningful improvements on future projects. #### What makes this lessons learned template better than using Excel or Google Sheets? Unlike static spreadsheets, Asana’s lessons learned template is dynamic, collaborative, and built for action. You can assign follow-ups, track progress, collect input in real time, and link relevant contexts. For example, a healthcare operations team might tag findings from patient feedback and link charts or compliance checklists directly into the report. Plus, Asana integrates with both Excel and Google Sheets. If you need to reference data or export it for reporting, the process is seamless. You get the flexibility of spreadsheets with the power of a structured, [cross-functional workflow](https://asana.com/resources/workflow-examples). #### What are the 5 steps of lessons learned in project management? The five key steps in a lessons learned process are preparation, collection, discussion, documentation, and follow-through. You begin by preparing a structure for reflection, then collect feedback from relevant team members and stakeholders. Next, you host a discussion to explore what happened and why. A retail team, for instance, might uncover missed signage in a store launch that impacted foot traffic. Once insights are gathered, you document takeaways and assign clear action items. The final step is to follow through on those tasks so the lessons actually lead to improvements in your next project. #### Who should lead and contribute to a lessons learned review? A project manager or facilitator should lead the session to guide the discussion and keep it focused. The project sponsor can provide strategic context, while team members and stakeholders offer insights into what influenced project performance. Involving a cross-section of roles ensures you're capturing lessons from every angle. This makes the review more useful and grounded in real experiences. ### Daily planner Keeping your day organized is more than just writing down a list of daily to-dos. Learn how to create a daily planner template in Asana. - [Create your template](/templates/daily-planner) ### Milestone chart template Milestone charts highlight significant moments in your workflow. 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