# 4 Tips to Use Email and Asana Together > Learn how to streamline the way you work by integrating your email workflow with your Asana workflow. Source: https://asana.com/resources/asana-email-tips ## 4 tips to use email and Asana together There are so many different communication tools, yet when it comes to work, email is usually inevitable. That’s OK—we can help you work smarter by integrating your email workflow with your Asana workflow. Here are four easy ways to do it. #### Quick tip Forward any email to x@mail.asana.com to turn it into a task. It’ll appear directly in your [my tasks](https://asana.com/features/project-management/my-tasks).#### Master AI-Powered Workflow Optimization Ready to revolutionize your team's productivity with AI you can trust? Join industry leaders from Asana and Anthropic to learn proven strategies for implementing AI across your workflow stages and unlock the full potential of Asana's AI Studio. - [Watch the webinar](https://resources.asana.com/how-to-transform-your-workflows) ## Asana updates done your way You don’t have to log into Asana to stay informed on work. Instead, use email notifications to keep tabs on the work that’s most important to you. You can choose the kinds of email updates—and the frequency of them—that you receive from Asana, including:  - **Activity updates:**Get an email about every @mention, new tasks assigned to you, and completion updates for tasks you’re a collaborator on. If you want frequent updates on the work happening in Asana, these are for you.  - **Mentions only:** As the name implies, you’ll receive an email every time you’re @mentioned in a task or comment thread. Additionally, we’ll let you know when you receive a direct message or a task is assigned to you. - **Daily summaries:** Get a daily overview of new tasks assigned to you and upcoming due dates. You’ll see all of these updates batched into one email, so you don’t have to sift through multiple. - **Weekly reports:**If you want more infrequent updates, receive a weekly email that includes a status report on projects in your portfolios. These updates make it easy for you to stay informed on the go, especially on days where you won’t get to spend as much time working in Asana. And remember that all the information we deliver to your email inbox can also be found in your Asana inbox. Explore how [Asana's inbox](https://asana.com/features/project-management/inbox) can give you the updates you care about the most. ## Email tasks directly to my tasks It’s easy to lose track of important emails, whether they’re files, reminders, project updates, or anything else. Without an easy reminder to come back to an email, important action items might fall through the cracks. [Tasks](https://asana.com/features/project-management/tasks) are the best way to capture those action items, so you always know what needs to be done by when and who needs to do it. Asana makes it easy to create new tasks straight from your email, here’s how:  - Forward any email to x@mail.asana.com. This creates a task (assigned to you) in the Asana workspace associated with your email address. - You can also write a new email and turn it into a task. Your subject line will turn into the task name, while the body of the email will become the task description. Send it to x@mail.asana.com and it’ll magically appear in your [my tasks](https://asana.com/features/project-management/my-tasks). Next time your manager sends a request to your email, remember it’s easy to turn it into a reminder task in Asana. ## Get work done from your email inbox Switching apps constantly can be a drain on your time and productivity. If you’re already in your email, you can stay there to get work done in Asana. When you receive an Asana update in your email inbox, such as someone assigning you a task, you can take action right within the email: - **Comment on the task:**Reply to the email, and your message will turn into a comment on the task. - **Assign the task to a teammate**: Reply to the email and add your teammate's email address in the To: field. The task will be reassigned to the specified teammate. - **Add a teammate as a task collaborator**: Reply to the email and add your teammate's email address in the CC: field. Your teammate will be added as a collaborator on the task. Imagine you’re navigating annual planning, with plenty of cross-functional partners and fast-moving pieces of work. Being able to CC your teammate for visibility as a collaborator, can help you move fast within your email and keep the work on track.  ## Integrate Asana with your email platform Integrations connect the tools you already use to Asana, reducing the need for app switching while still keeping your work on track. Our [integrations](https://asana.com/integrations) with Gmail and Outlook help you turn emails about work into action, so your inbox becomes an extension of your Asana workspace. The Gmail and Outlook integrations give you the flexibility to actually _use_ Asana in your inbox, rather than having to forward emails to x@mail.asana.com. You can turn email threads into tasks, which can be assigned to yourself or a teammate, and you can pick a due date as well. Combining [rules](https://asana.com/features/workflow-automation/rules) with the [Gmail integration](https://asana.com/apps/google-gmail) allows teams to automatically send emails from an account. Teams can go from manually sending emails to choosing triggers that automatically send out an email to your chosen recipients. If you’re working on a project involving a lot of email updates, these integrations are ideal to ensure work still gets captured and shared in Asana—without having to switch back and forth between platforms. Asana Academy offers separate courses to help you learn best practices for using [Asana with Gmail](https://academy.asana.com/3-ways-to-use-asana-for-gmail), and [Asana with Outlook](https://academy.asana.com/3-ways-to-use-asana-for-outlook). ## Work smarter with Asana and your email These features don’t just declutter your email, they also take your inbox to the next level—ensuring every action item is captured and nothing falls through the cracks. Connecting the dots between Asana and your email means a smoother workflow, enabling you to work smarter with better clarity and efficiency.  - [Go to Asana](https://app.asana.com/) Workflow automation - [Inside the Build: How Asana made subtasks easier to create](/resources/how-asana-made-subtasks-easier-to-create) Workflow automation #### Content marketing manager Subtasks are one of the most useful parts of Asana. They let you break a big task into smaller steps, assign pieces of work to different people, and track progress without losing ... - [Inside the Build: How Asana makes complex rules work everywhere](/resources/how-asana-makes-complex-rules-work-everywhere) Workflow automation #### Content marketing manager A growth marketing team builds an intake rule in Asana that handles their repetitive tasks. The rule handles every incoming request: One branch for high priority requests spins up ... - [How Asana takes creative production briefs from one week to same-day execution with AI teammates](/resources/asana-creative-production-briefs-with-ai-teammates) AI at work #### Content writer When Aubrey Rogers, Head of Creative Operations & Production at Asana, kicks off a new creative campaign, she doesn’t start with execution. First, she needs to understand what’s h ... - [How to build a best-in-class project intake process](/resources/project-intake-process) Workflow automation #### Content Writer When project requests come from all sides, teams can quickly feel overwhelmed. Without a clear system, work gets lost, priorities keep changing, and teams spend more time sorting ... - [4 tips to use email and Asana together](/resources/asana-email-tips) Workflow automation Workflow automation - [Content Writer](/author/connor-grossman) There are so many different communication tools, yet when it comes to work, email is usually inevitable. That’s OK—we can help you work smarter by integrating your email workflow ...