# Asana vs Todoist: Compare Features & Free Plans > Compare Asana vs Todoist on task management, project planning, automation, AI, collaboration, and free plans. See the breakdown and try Asana for free. Source: https://asana.com/compare/asana-vs-todoist ASANA VS. TODOIST #### Which task management app is right for you? Asana enables teams to plan projects, coordinate work, automate routine tasks, and track results. Todoist is designed for straightforward personal task management. Compare Asana vs Todoist. - [Try for free](/create-account) - [See pricing](https://asana.com/pricing) #### Trusted by 85% of Fortune 100 companies FEATURES - [Try for free](https://asana.com/create-account) #### Asana vs Todoist at a glance Asana offers tasks, subtasks, assignees, due dates, custom fields, attachments, and comments. Todoist provides tasks, subtasks, priorities, labels, and natural-language quick-add. [Learn more.](https://asana.com/features/project-management) #### Task and subtask management Asana provides List, Board, Calendar, Timeline, and Gantt views. Todoist offers List and Board views for organizing tasks within projects. [Learn more.](https://asana.com/features/project-management/project-views) #### Project views for different types of work Asana allows teams to link sequential tasks and designate major project checkpoints as milestones. Todoist does not offer native task dependencies or milestones. [Learn more.](https://asana.com/features/project-management/tasks) #### Task dependencies and milestones Asana enables teams to set company, team, and individual goals and link them to supporting projects, portfolios, and tasks. Todoist does not provide strategic goal tracking connected to project progress. [Learn more.](https://asana.com/features/goals-reporting) #### Strategic goal tracking Asana Portfolios allow teams to group related projects, monitor project health, assign project owners, review status updates, and track shared metrics. Todoist does not offer a native portfolio feature for managing multiple connected projects. [Learn more.](https://asana.com/features/goals-reporting/portfolios) #### Portfolio management Asana lets teams assign work, comment on tasks, send project messages, and share status updates. Todoist supports assignees and comments within shared projects. [Learn more.](https://asana.com/features/project-management/inbox) #### Team collaboration Asana Workflow Builder enables teams to create rules and multi-step processes without coding. Todoist does not offer a comparable native workflow builder. #### Native workflow automation Asana features AI Studio and AI Teammates for projects, workflows, and goals. Todoist AI supports natural-language task entry and Task Assist for task-level assistance. [Learn more.](https://asana.com/product/ai/ai-studio) #### AI for workflows and automation Asana integrates with over 200 workplace tools. Todoist supports approximately 100 integrations for calendars, communication apps, and productivity tools. [Learn more.](https://asana.com/apps?category=all-apps) #### App integrations #### When Asana is the better option Choose Todoist if you mainly manage personal tasks, prefer simple lists and reminders, and want fast natural-language entry. It works best when you do not need dependencies, milestones, portfolios, or reporting. For more complex teamwork, Asana offers the following features: - [Try Asana free](https://asana.com/create-account) Plan every project from start to finish The Citizenry reduced weekly reporting data entry by 6 to 9 hours after centralizing work in Asana. - Organize tasks with sections, milestones, custom fields, and dependencies. - Switch between List, Board, Calendar, Timeline, and Gantt views. - Collect requests, manage approvals, and track project details in one place. - [Projectweergaven](/features/project-management/project-views) - [Sjablonen](/features/workflow-automation/project-task-templates) - [Aangepaste velden](/features/project-management/custom-fields) Automate work and track progress According to an IDC survey, Asana customers reported spending 34% less time on administrative tasks and 55% less time searching for information. - Build repeatable workflows without writing code. - Route tasks, update fields, and automatically notify teammates. - Monitor deadlines, workload, goals, and project status. - [Regels](/features/workflow-automation/rules) - [Portfolio's](/features/goals-reporting/portfolios) - [Rapportendashboards](/features/goals-reporting/reporting-dashboards) Use AI that understands your work The 2024 State of Work Innovation report by Asana found that busywork accounts for 53% of knowledge workers’ time. - Automate workflows and manual tasks with AI Studio - Assign AI Teammates to work on tasks, projects, and goals. - Use smart summaries to create updates, draft content, and suggest next steps. - [AI Studio](/product/ai/ai-studio) - [AI-teamgenoten](/product/ai/ai-teammates) #### Why our customers prefer Asana Ik heb Asana in **meerdere Teams en voor verschillende soorten projecten gebruikt, van marketingcampagnes tot productontwikkeling**. Vergeleken met andere Projectbeheertools ... Asana is mijn favoriet. - [Lees de hele beoordeling](https://www.g2.com/products/asana/reviews/asana-review-11157042) Ik heb veel Projectbeheertools gebruikt, waaronder Monday.com, Trello, ClickUp en Wrike. Asana heeft de meest intuïtieve Interface, geavanceerde Integraties, Slimme functies en een intuïtieve gebruikersinterface. - [Lees de hele beoordeling op G2](https://www.g2.com/products/asana/reviews/asana-review-11170919) Met Asana kun je OKR's gemakkelijk beheren en bijhouden. Ons hele bedrijf weet wat de belangrijkste prioriteiten zijn en kan het werk dienovereenkomstig plannen, bijhouden en rapporteren. Het heeft ons veel efficiënter gemaakt, zodat we sneller kunnen uitvoeren en schalen.” - Dian Rosanti, Productmanagement - [Casestudy lezen](/case-study/gojek) “Toen Zoom groeide, wilden we een standaard overzicht van alles wat er gebeurde, zodat we prioriteiten konden stellen en zakelijke beslissingen konden nemen.” We hadden behoefte aan zichtbaarheid, Verantwoordelijkheid, consistentie in hoe werk gedaan wordt, en kennisdeling tussen Teams.” - Ariel Chavan, Head of Security - [Casestudy lezen](/case-study/zoom) #### Asana powers teams with flexible, scalable workflows #### Automation and AI #### AI your whole team can actually use Asana AI-teamgenoten begrijpen vanaf de eerste dag je doelen, projecten en afhankelijkheden – de eenvoudige bordstructuur van Trello biedt niet voldoende diepgang om dagelijkse kaarten te koppelen aan de overkoepelende strategie. Asana AI-teamgenoten bouwen een gedeelde herinnering op die in je hele team wordt opgebouwd – de Butler-automatisering van Trello voert eenmalige taken uit, maar leert nooit de bredere bedrijfscontext van je team kennen. Elke AI-actie is zichtbaar in je activiteitenlogboek, net als bij een menselijk teamlid – de automatiseringen van Trello zijn vaak verborgen, waardoor het moeilijk is om door AI aangebrachte wijzigingen te controleren. #### Onboarding and training #### Reduce setup time and accelerate team adoption Asana biedt aanpasbare onboardingflows en vooraf geconfigureerde projectsjablonen, waardoor gebruikers snel aan de slag kunnen en duidelijke stappen kunnen volgen die zijn afgestemd op de behoeften van hun team. Onboardingmiddelen, waaronder de Asana Academie, stapsgewijze zelfstudie, begeleiding in de app en live training, helpen teams van elke omvang om met vertrouwen nieuwe workflows te adopteren, waardoor de behoefte aan langdurige training of externe consultants tot een minimum wordt beperkt. Trello biedt beperkte onboardingbegeleiding en weinig gestructureerde middelen, terwijl Asana een begeleide, gebruiksvriendelijke onboarding-ervaring biedt die de trainingstijd verkort en de acceptatie versnelt. - [Meer informatie](https://help.asana.com/s/topic/0TOPc0000003VYlOAM/getting-started) #### User experience and usability #### Structure work with an adaptable interface Asana biedt een moderne, visueel intuïtieve interface met aanpasbare projectweergaven, waaronder lijsten, borden, agenda's en tijdlijnen, zodat teams het werk kunnen organiseren op de manier die het beste bij hun proces past. Gebruikers kunnen direct wisselen tussen projectweergaven en opgeslagen tabbladen voor elk project configureren om de helderheid, prioritering en efficiënt taakbeheer in de hele organisatie te ondersteunen. Het gratis abonnement van Trello omvat borden in Kanban-stijl, met extra weergaven beschikbaar bij betaalde abonnementen, terwijl Asana meerdere projectweergaven biedt die flexibel, toegankelijk en schaalbaar zijn voor teams van elke grootte. - [Meer informatie](/features/project-management/project-views) #### Reporting and analytics #### Real-time dashboards for organization-wide clarity Asana maakt rapportagedashboards op basis van live projectgegevens – handmatige updates of het exporteren van spreadsheets zijn niet nodig. Met Asana kunnen teams de projectstatus volgen, risico's signaleren en blokkades direct aanpakken, zodat er voor afstemming tussen meerdere projecten en afdelingen wordt gezorgd. Trello biedt alleen eenvoudige rapportage op bordniveau, terwijl Asana overkoepelende overzichten voor meerdere projecten en realtime portfolio-inzichten biedt om de projectvoortgang op schaal bij te houden. - [Meer informatie](https://asana.com/features/goals-reporting/reporting-dashboards) #### Integrations and scalability #### Connect 400+ integrations for scalable workflows Asana maakt verbinding met meer dan 400 apps, waaronder Slack, Google Workspace, Salesforce en Tableau, zodat teams overdrachten kunnen automatiseren en het werk op één plek kunnen centraliseren. Teams verminderen handmatige updates en houden het werk synchroon door Asana te koppelen aan marketing-, analyse- en IT-tools. Trello ondersteunt meer dan 200 integraties, terwijl Asana meer dan 400 integraties ondersteunt. - [Meer informatie](https://asana.com/apps) #### What experts say about Asana Drie jaar op rij een leider in Gezamenlijk werkbeheer - [Meer informatie](/inside-asana/leader-in-2025-gartner-magic-quadrant-collaborative-work-management-report ) Een leider in werkbeheer- en OKR-software met meer dan 12.000 gebruikersbeoordelingen - [Gebruikersrecensies lezen](https://www.g2.com/products/asana/reviews) De agenda's van Asana hebben ons geholpen het uit te voeren werk te visualiseren, de werkbelasting van ons team te beoordelen en projecten op tijd te leveren. We kunnen de volgende paar maanden bekijken of inzoomen op deze week om ervoor te zorgen dat we op schema zitten om onze doelen te bereiken We hebben zeer positieve feedback ontvangen van onze teams die Asana gebruiken. Het platform helpt ons onze processen sneller uit te voeren en de communicatie tussen teams verloopt vlotter, wat zorgt voor minder e-mails. Asana biedt HelloFresh meer flexibiliteit zodat we een steeds veranderend menu kunnen bieden, in lijn met de dynamische vereisten van de klant. De mogelijkheid om flexibel te zijn met Asana was cruciaal. Er is altijd een zeer dunne lijn tussen standaardisatie en aanpassing, en elk bedrijf heeft beide nodig. #### FAQs #### Pricing & Security #### Is Todoist free? Yes, Todoist offers a free plan for personal task management that includes tasks, due dates, priorities, labels, and a limited number of active projects. Todoist Pro adds more projects, reminders, filters, calendar features, and activity history. Todoist Business adds team workspaces, member management, shared templates, and centralized billing. #### What does the Asana Personal plan include? Asana Personal is free forever for up to two users. It includes unlimited tasks and projects, List, Board, and Calendar views, project messages, basic search, status updates, and access to supported integrations. Individuals and two-person teams can start free, then move to a paid plan when they need more project and workflow features. #### How do Asana Starter and Advanced compare with Todoist Pro and Business? [Asana pricing](https://asana.com/pricing) reflects a broader range of project management capabilities. Todoist Pro primarily adds personal productivity features, while Todoist Business introduces shared workspaces and team administration. Asana Starter includes Timeline and Gantt views, forms, custom fields, dashboards, and Workflow Builder. Asana Advanced adds goals, portfolios, workload planning, approvals, proofing, and advanced reporting for teams managing connected projects. #### How do Asana and Todoist compare in terms of security and administration? Both products offer account protections and administrative options for business customers. Todoist Business emphasizes workspace membership, billing, and team management. Asana’s higher-tier plans support organizations requiring centralized administration, permissions, governance, and security controls. Buyers should review current plan documentation to confirm required security features before purchasing. #### Use Cases & Examples #### What is the 1/3/5 rule in Todoist? The 1/3/5 rule is a daily prioritization method that asks you to plan one large task, three medium tasks, and five small tasks. Todoist users can organize their day around that structure, and Asana users can apply the same method in My Tasks by sorting work by priority and due date. #### How do Asana and Todoist compare with other task apps? Asana, Todoist, TickTick, ClickUp, and Trello each offer distinct approaches to organizing work. The best choice depends on your need for personal planning, visual task boards, or comprehensive project coordination. - **Todoist vs TickTick:** Both focus on personal productivity, reminders, recurring tasks, and daily planning. TickTick adds more built-in calendar and habit-tracking options, while Todoist emphasizes fast task capture and a simple interface. - **Todoist vs Trello:** Todoist organizes work through lists and natural-language task entry. Trello uses cards and kanban boards, which suit visual workflows and stage-based work. - **Todoist vs Asana:**Todoist focuses on fast task capture, personal planning, and straightforward shared lists. Asana supports those needs while adding dependencies, milestones, Timeline and Gantt views, workflow automation, goals, portfolios, workload planning, and reporting for larger projects. **Todoist** **vs** **ClickUp:** Todoist is ideal for individuals seeking a simple to-do list with minimal setup. ClickUp provides more[project management features](https://asana.com/features/project-management), such as multiple views, dashboards, documents, goals, automation, and time tracking, though teams may require additional time for configuration. Todoist and TickTick are suitable for individuals managing their own work. Trello is ideal for teams preferring kanban boards, while ClickUp offers a broader range of configurable project management tools. Asana is best for teams that need to connect tasks to projects, workflows, deadlines, and broader business goals. #### Is Asana or Todoist better for personal use? Todoist is suitable for those who need a fast, minimalist personal to-do list. Asana also supports personal planning through My Tasks and offers additional options to organize projects, add collaborators, and track related work. The best choice depends on whether your task list may evolve into larger projects. #### What types of teams should choose Asana instead of Todoist? Asana is ideal for teams managing campaigns, product launches, client work, operations, events, or other projects with multiple owners and deadlines. Todoist is effective for lighter shared lists. Teams should consider Asana when they require dependencies, milestones, approvals, project views, workflow automation, goals, portfolios, or detailed reporting. #### Migration & Onboarding #### How do you switch from Todoist to Asana? To switch from Todoist to Asana, export your Todoist data as a CSV file, import it into a new Asana project, and rebuild the necessary project structure for your team. - Export the Todoist projects and tasks you want to move. - Import the CSV into Asana and map each column to the correct task field. - Organize imported tasks into projects and sections. - Add owners, priorities, dependencies, milestones, and recurring schedules where needed. - Set up My Tasks so each person can sort work by due date or priority. - Reconnect calendars, file storage, communication apps, and other tools. Some data may not transfer precisely; review comments, labels, recurring tasks, attachments, and task history after import. Teams may also use Pleexy to sync Todoist and Asana during the transition. #### Is Asana hard to learn after using Todoist? Asana offers more project and workflow features than Todoist, so new users may require time to learn its project views, custom fields, dependencies, and automation tools. Teams can begin with List view and My Tasks, then add Timeline, rules, dashboards, goals, and portfolios as their processes evolve. #### What Todoist data can you import into Asana? A CSV import can transfer basic task information, including task names, descriptions, due dates, assignees, and priority, if those fields are included in the export. Some comments, attachments, labels, recurring schedules, and activity history may require manual updates after import. Review the imported project before your team begins using it. #### How should teams set up Asana after switching from Todoist? Begin by recreating the project structure your team uses most frequently. Add sections for project stages, assign each task to a single owner, set due dates, and establish dependencies for sequential work. Then configure My Tasks, project views, rules, forms, dashboards, and integrations according to your team’s workflow. #### Integrations, AI & Automation #### Did Microsoft buy Asana? No, Microsoft did not buy Asana. Asana remains an independent, publicly traded company listed on the New York Stock Exchange under the ticker ASAN. The companies work together through integrations, allowing Asana users to connect Microsoft Teams, Outlook, OneDrive, and other Microsoft products to projects and workflows. #### What integrations do Asana and Todoist offer? Asana integrates with over 200 workplace tools, while Todoist supports approximately 100 integrations focused on calendars, productivity, communication, and task capture. Common integrations include: - Slack for team communication - Gmail for turning messages into tasks - Google Calendar integration for viewing deadlines and scheduled work - Zapier for connecting either platform with additional apps Asana is well-suited for teams that require information to move between multiple business tools. Todoist supports many applications commonly used for personal planning. #### How does Asana automation compare with Todoist? Asana Workflow Builder enables teams to create rules and multi-step processes without coding. Teams can use automation to: - Assign work based on request type - Update custom fields when a task changes - Move tasks between project sections - Route work for review or approval - Notify the next person when work is ready Todoist supports shortcuts, recurring tasks, and third-party integrations, but does not offer a comparable native workflow builder for structured team processes. #### How do Asana AI and Todoist AI compare? Asana’s AI features support project, task, workflow, and goal management. AI Studio and AI Teammates help teams categorize requests, draft content, summarize progress, identify next steps, and complete assigned work. Todoist uses natural language processing to convert typed instructions into tasks, dates, and recurring schedules. Its AI assistant primarily rewrites tasks, breaks work into smaller steps, and suggests actions for individual to-dos. #### Project Management & Collaboration #### Which is better, Asana or Todoist? Todoist is effective for individuals seeking simple task management software to capture and organize personal to-dos. Asana provides advanced project management capabilities, including task assignment, dependencies, goals, reporting, automation, and multiple project views. Teams can begin with Asana’s free Personal plan and add paid features as their needs expand. #### What are the disadvantages of Asana? Asana may offer more project and[task management](https://asana.com/uses/task-management) features than a solo user needs, making setup more complex than with a basic[to-do list app](https://asana.com/uses/to-do-list). Some features, such as Timeline, Gantt charts, portfolios, workload management, and built-in time tracking, are available only on paid plans. The free Personal plan includes unlimited tasks and projects for up to two users. #### How do Asana and Todoist support team collaboration? Both products support shared projects, task assignment, deadlines, comments, and cross-platform functionality for teams using desktop and mobile devices. Asana adds project messages, status updates, approvals, dependencies, multiple project views, and reporting. Todoist is effective for straightforward shared lists, while Asana offers greater structure for team project management involving multiple stages, contributors, or approval steps. #### Which app is better for complex task and project management? Asana is better suited for complex project management, enabling teams to map dependencies, mark milestones, use Kanban boards and Gantt charts, collect requests with forms, automate repeatable steps, track time, and report on project status. Todoist can organize tasks but offers fewer tools for coordinating connected projects, resources, goals, workflows, and detailed task assignments. #### Join 85% of Fortune 100 companies using Asana - [Try for free](/create-account)