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Workplace Coordinator [Part Time]

ReykjavíkApply now

The Workplace team provides support for every employee at Asana, from creating a welcoming experience upon entry to all of our global offices, to designing, building and maintaining comfortable, inclusive, work environments across the globe. We are committed to creating environments in which all Asana's can perform at their best.

We're looking for a part-time Workplace Coordinator to oversee office operations at our growing Reykjavik office. The Workplace Coordinator will create a positive experience for all Asana employees in Reykjavik by providing consistent operational support and managing a safe, inclusive, and fun environment. 

This role is based in our Reykjavik office with an office-centric schedule. The standard in-office days are Monday, Tuesday, and Thursday. Most Asanas have the option to work from home on Wednesdays. Working from home on Fridays depends on the type of work you do and the teams with which you partner. If you're interviewing for this role, your recruiter will share more about the in-office requirements.

What you’ll achieve

  • Responsible for day-to-day office operations for Asana Reykjavik, including vendor relationships and keeping supplies well-stocked.
  • Create a positive employee experience for Reykjavik Asanas by providing exceptional Workplace support.
  • Coordinate Reykjavik events, celebrations, and traditions, in partnership with the Internal Events and the Employee engagement teams. Help the local teams plan team off-sites and be a cultural role model for other Asanas.
  • Partner with the Global Workplace team to ensure the Reykjavik office meets global standards of office design, maintenance, organization and safety & security
  • Partner with People and IT to ensure organized onboarding of new employees and ongoing smooth operational support.
  • Partner with Global Finance, Accounting and Legal teams, acting as their point of contact for the Reykjavik office.
  • Spot opportunities to create and improve systems and processes that will scale with the office as we grow; work with global teams to ensure that the Reykjavik office is aligned with the global teams in scope as we scale
  • Manage and coordinate logistics for internal and external meetings and travel arrangements, including supporting recruiting efforts

About you

  • Strong written and verbal communication in English and Icelandic
  • A passion for managing an overall positive employee experience through ongoing operational support
  • Previous office operations experience, with an independent and entrepreneurial mindset
  • Strong ability to manage competing priorities and projects
  • Great interpersonal and communication skills, with the ability to build relationships across departments, work collaboratively, and manage conflict constructively
  • Strong coordination and collaboration skills – can both execute and delegate as needed
  • Comfortable making decisions in a fast-paced, ever-growing environment
  • Are technologically savvy with the ability to quickly adapt to new applications and tools

At Asana, we're committed to building teams that include a variety of backgrounds, perspectives, and skills, as this is critical to helping us achieve our mission. If you're interested in this role and don't meet every listed requirement, we still encourage you to apply.

About us

Asana helps teams orchestrate their work, from small projects to strategic initiatives. Millions of teams around the world rely on Asana to achieve their most important goals, faster. Asana has been named a Top 10 Best Workplace for 5 years in a row, is Fortune's #1 Best Workplace in the Bay Area, and one of Glassdoor’s and Inc.’s Best Places to Work. After spending more than a year physically distanced, Team Asana is safely and mindfully returning to in-person collaboration, incorporating flexibility that adds hybrid elements to our office-centric culture. With 11+ offices all over the world, we are always looking for individuals who care about building technology that drives positive change in the world and a culture where everyone feels that they belong. 

We believe in supporting people to do their best work and thrive, and building a diverse, equitable, and inclusive company is core to our mission. Our goal is to ensure that Asana upholds an inclusive environment where all people feel that they are equally respected and valued, whether they are applying for an open position or working at the company. We provide equal employment opportunities to all applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law. We also comply with the San Francisco Fair Chance Ordinance and similar laws in other locations.

#LI-Hybrid #LI-NE1


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Why Asana?

Asana is a work management platform that helps organizations coordinate work and collaborate to achieve their biggest goals together. We believe investing in our culture and our employees is what fuels our individual and collective growth, allowing us to achieve our mission. Asana is an equal opportunity employer, and building a diverse, equitable, and inclusive company is core to our mission. Join us to make a big impact—on our mission, our customers’ missions, and your career.

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