# Smart Workflow Gallery: A blueprint for effective human + AI collaboration > Smart Workflow Gallery: A blueprint for effective human + AI collaboration Source: https://asana.com/inside-asana/smart-workflow-gallery ## Smart Workflow Gallery: A blueprint for effective human + AI collaboration If you're like most organizations today, you're trying to figure out how to make AI work for your teams and business. You've probably experimented with AI tools and maybe even found some quick wins with tasks like content creation. But getting AI to deliver real, scalable value for everyone? It’s not easy. That’s why we're excited to announce our new Smart Workflow Gallery - a suite of prebuilt, AI-powered workflows designed to help your teams get started using AI, successfully. Think of the gallery like a blueprint for how humans + AI _should_ coordinate work. ## **Scaling effective use of AI** Companies are eager to scale the use of AI, but most are only using it for isolated tasks like writing emails or generating content. [Research](https://asana.com/resources/scaling-ai-in-2025) shows only 29% of organizations have successfully scaled AI across their operations. The problem isn't the technology itself—it's the lack of structure and clear blueprint for success. When AI tools become just another tool in the tech stack without thoughtful workflows, predictable guardrails, or appropriate oversight, employees are left to figure out adoption on their own, making AI feel like a burden rather than a productivity booster. ## **Introducing Smart Workflow Gallery** Think of these as blueprints for how humans and AI should coordinate work for important business processes like product launches or new hire onboarding. Each workflow embeds AI in the most useful stages of these workflows, handling tedious tasks while keeping humans in control of the important decisions. For example, a creative team could deploy a workflow from the gallery in minutes that uses AI to review new work requests, evaluate briefs for completeness and gather more information, flag blockers and overlapping work, prioritize tasks, and more. This elevates humans out of tedious work, yet they maintain oversight and control of the AI and can configure the workflow anytime. ### **The Work Graph Difference** Unlike generalized AI tools that operate without context, our Smart workflows are powered by something fundamentally different: [Asana's Work Graph data model.](https://asana.com/resources/work-graph) The Work Graph captures the complete history of all work across your organization—who is doing what by when, how, and why. This isn't just abstract data—it's the actual structure of your team's work. This means the AI in our workflows operates with: - **Complete context**: The AI understands the full picture of your team's work, not just isolated tasks - **Clear boundaries**: The AI has precise permissions on what data to access and what actions it can take—no overstepping - **Configurability**: You maintain oversight and can adjust how the AI behaves at any time - **Cross-system coordination**: The AI can reference data and trigger actions in external systems through our integrations, connecting your entire tech stack ## **Ready-to-deploy workflows for every team** Starting this May and rolling out through July, we're launching workflows for key teams across your organization: ### **For IT Teams** - New Hire Onboarding: Simplify onboarding with a standardized task list and smart due dates that adjust automatically for each new hire - Ticketing: From submission to resolution, stay on top of every request with a centralized ticketing workflow that keeps teams aligned and work on track - Agile Planning: Organize and prioritize projects by sprint and simplify your workflow with statuses that align to each stage of work ### **For Operations & PMO** - Strategic Planning: Establish repeatable workflows with team-specific templates and use custom fields to keep work organized through every handoff - Work Intake: Organize incoming projects by priority and monitor progress as work moves through stages and across quarters - Goal Management: See how your work ladders up into company objectives with effective goals templates, and monitor progress to resolve blockers and maximize team impact ### **For Marketing Teams** - Campaign Management: Stay ahead of every deadline by planning, tracking, and managing campaign deliverables with a clear campaign timeline - Creative Requests: Easily route creative requests based on team availability, and keep work moving with a seamless approvals process for final assets - Editorial Calendar: Keep your content pipeline on schedule with an editorial calendar that auto-updates deadlines and accounts for blocking tasks ## **Build or borrow: The perfect complement to AI Studio** The Smart Workflow Gallery is a strategic complement to our [AI Studio](https://asana.com/product/ai/ai-studio), a no-code builder where teams can build and deploy custom AI workflows to coordinate work cross-functionally. This powerful combination gives you flexibility in how you implement AI: - **Have a common use case or need to get started with AI right away?** Adopt a battle-tested workflow based on best practices from hundreds of organizations - **Prefer to tailor a prebuilt workflow or build from scratch to suit you perfectly?**Use AI Studio to build a custom workflow from scratch that meets your specific requirements. ## **Real results from human + AI collaboration** When AI is embedded into workflows with appropriate human oversight, organizations see remarkable benefits. New research from the Asana Work Innovation Lab shows that companies that integrate AI into workflows and encourage widespread employee adoption are: - 43% more likely to report increased revenues - 40% more likely to see increased employee productivity - 47% more likely to boost operational efficiency Viessmann Group, a €4 billion leader in heating and renewable energy systems with 13,000 employees across 74 countries, uses Asana to coordinate complex global projects while transforming its digital operations: "Asana's new AI solutions transform teams by seamlessly integrating AI into daily work. This embedded approach enhances productivity, streamlines coordination, and helps us prioritize effectively, significantly accelerating our impact across the organization,” shared Alexander Pöllmann, Director IT & Digital, Viessmann. ### **Getting started with Smart workflows** The Smart Workflow Gallery will be rolling out in phases starting this May. [Learn how to use the first AI-powered workflow, request tracking.](https://help.asana.com/s/article/ticketing?language=en_US) Visit [asana.com/ai](https://asana.com/ai) to learn more. - [キャリアにおける決定的瞬間を振り返る: Asana のリーダーとの Q&A](/ja/inside-asana/career-defining-moments) Asana チーム Asana では、従業員の個人としての成長、そして仕事での成長を積極的にサポートしています。 Asana は、成長を可能にするフレームワーク、福利厚生、文化を提供することが、キャリアの成長をサポートする最善の方法だと考えています。 そして、成長までの道のりは従業員に任せられます。成長は直線的に起こるものではありませんが、だからといって軽視はできません。 「 ... - [デジタルの誘惑や邪魔を減らし、集中力を高める 7 つのヒント](/ja/inside-asana/finding-focus-reducing-distractions) Asana チーム #### コンテンツライター 膨大な数のチームがフルタイムのリモートワークに適応しようとしている今、多くの方がワークライフバランスを保ちながら生産性を維持する方法を探しています。深く集中する時間を見つける。デジタルの誘惑や邪魔を退ける。さまざまなアプリを切り替えたり、通知をチェックしたりする手間を撃退する。そのどれもが働く人の最優先事項ですが、それには納得の理由があります。「仕事の解剖 ... - [変化を乗り切るリーダーたち: リモートワークを実施する Asana の経験](/ja/inside-asana/remote-work-leadership) Asana チーム Asana の進む道を示す北極星は、どんなときも、当社の従業員のウェルビーイングとお客様の満足です。 当社を含め、グローバルなチームの分散が加速したこの数週間で、私たちにとって世界のチームの活躍を支え、マインドフルにビジネスをリードしていくことへの責任が、かつてないほど重要性を増しています。 多くの企業が、リモートで管理し、働く方法を探しながら、チームのつ ... - [チームがリモートで働きながらつながりを維持する方法](/ja/inside-asana/staying-connected-while-working-remotely) Asana チーム 企業文化の心は、従業員が直接顔を合わせて時間を過ごすということに依存するものではありませんが、従業員がどのように同じ空間に集まるかに表れることが多々あります。では、その同じ空間の中でつながるという選択肢がなくなった場合はどうすれば良いのでしょうか。Asana では、これを職場での関係とコミュニティの構築を強化する機会としてとらえています。以下に、私たちがグ ... - [Smart Workflow Gallery: A blueprint for effective human + AI collaboration](/ja/inside-asana/smart-workflow-gallery) Asana チーム If you're like most organizations today, you're trying to figure out how to make AI work for your teams and business. 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