# 5 Tips to Manage Your Asana Inbox - The Asana Blog > Your Asana Inbox is your one-stop-shop for all of your work. Try these five tips and tricks to get the most out of it. Source: https://asana.com/inside-asana/asana-tips-inbox ## Asana tips: Managing your Inbox Your Asana Inbox is your one-stop-shop for coordinating work, commenting on tasks, and responding to requests. But managing your Inbox can be a little tricky—especially if the tasks have started piling up. First things first: _Should you use your Asana Inbox?_The answer is a resounding “Yes!” When used effectively, your Inbox can help you coordinate everything you’re working on. Inbox is especially important if your team is [temporarily remote](https://asana.com/resources/remote-work) or [permanently distributed](https://blog.asana.com/2020/04/remote-first-company-tips/), because it helps you stay up to date. Collaborate with your team via Inbox, so you can stay organized and connected from anywhere. To help you get started with [Asana Inbox](https://asana.com/guide/help/fundamentals/inbox), try these five best practices to become an Inbox pro. ## 1. Archive tasks to reduce Inbox clutter Unlike email, your Asana Inbox works best when the tasks are either actioned or archived. New notifications appear in your Inbox with a blue indication symbol. When you receive a notification, you can decide: Is this something I need to action? If it isn’t, like, comment, or share an [Appreciation](https://blog.asana.com/2020/06/appreciations/) to show you saw the task, then archive it to reduce Inbox clutter. Any archived notifications still show up in the [Archive](https://asana.com/guide/help/fundamentals/inbox#gl-archive) tab in your Inbox. If you make a mistake, you can re-add archived notifications to your active Inbox by clicking **Move to Inbox**, or typing **Tab + U**. Archiving notifications clears up your Inbox—so you have a better sense of what notifications are new and need your attention. But because archived tasks never disappear, you always have access to the information you need. ## 2. Create a follow-up task for action items If you get a task in your Inbox that you _do_need to action on, but it isn’t something you can do right then and there, create a follow-up task to keep your work actionable without losing the task. Look for the follow-up task button, which looks like a check mark within a circle, or type **Shift + Tab + F**. Fill in the task name and due date, but don’t worry about the description—the follow up task you create will have a link to the task you need to action on. Keep in mind that you don’t need to create follow-up tasks for anything that’s assigned to you. Those tasks are automatically added to your [My Tasks](https://asana.com/guide/help/fundamentals/my-tasks). Feel free to archive those tasks, since you’ll still have easy access to them from the My Tasks view—which you can access from your left sidebar. ## 3. Filter your Inbox When you first open your Inbox, you’ll see all of your notifications on display. But with [Inbox filtering](https://asana.com/guide/help/fundamentals/inbox#gl-filtering), you can hone in on the work that needs your attention, so you can action work faster. In the upper right hand corner, select between **All**,**Assigned to me**,**@Mentioned**, or **Assigned by me**to filter the tasks you see in your Inbox. You can also select **Expand**, which will show you all of the likes, comments, and updates in Inbox, or un-select **Expand,**in which case you’ll only see the latest notification. Turn filters on and off as needed, so you can focus on work that matters. ## 4. Customize your notifications You may be getting notifications for things you don’t need in your Asana Inbox. One of the biggest culprits of Inbox clutter is getting notifications when tasks are added to projects. These notifications can be helpful if you’re in charge of triaging tasks for a project, but if not you can easily turn them off. Simply choose the project, click **Share**in the upper right hand corner, then click **Manage notifications.**From there you can select when you want to be updated, whether it’s when tasks are added, Conversations are started, [status updates](https://blog.asana.com/2020/05/introducing-status-for-remote-work/) are shared, or perhaps not at all. If you want to tailor your notification preferences further, you can choose to receive [email updates](https://asana.com/guide/help/fundamentals/inbox#gl-notifications) or [browser notifications](https://asana.com/guide/help/fundamentals/settings#gl-browser-notifications) in Google Chrome and Firefox. To do so, go to **My Profile Settings**and click into the **Notifications**tab. Customize your notification settings to maximize connection while minimizing overload. ## 5. Go offline with Do Not Disturb Even after you’ve set up your notification preferences, there might be instances when you don’t need the updates. Maybe you’re going into a block of focus work and you don’t want any [digital distractions](https://blog.asana.com/2020/03/finding-focus-reducing-distractions/). Or maybe you don’t ever want to receive notifications after a certain time at night. You can set up [Do Not Disturb](https://asana.com/guide/help/fundamentals/settings#gl-dnd) for recurring or one-off focus periods from **My Profile Settings**. When Do not disturb is turned on, you’ll still be able to access your Inbox but you won’t get notifications unless you click in. Additionally, your team members will be able to see that you’ve paused notifications and know not to expect a reply right away. ## Collaborate where work happens With Asana Inbox, you can stay up to date on all of your work and take the appropriate action right where work happens. [Log in to Asana](https://app.asana.com/-/login) to try Inbox today. Or, if you’re just getting started, learn how Asana can help your team [work remotely](https://asana.com/uses/manage-remote-teams). _For more tips and best practices, check out the_[Asana Academy](https://academy.asana.com/path/learn-asana-basics?reg=1)_._ - [Asana 2026年春季リリース: チーム全体と協働する AI で、より多くのことを、よりスピーディに達成](/ja/inside-asana/spring-release-2026) 製品について #### コンテンツライター この度の春季リリースは、現在すべてのリーダーシップチームが直面されている問題に対応するために構築されています。ほとんどのチームはすでに AI を使用されていますが、組織の生産性向上にはつながっていません。 なぜなら、個人の作業をスピードアップさせる AI ツールは、ワークフローを自動的にスピードアップさせるわけではないからです。特に、ビジネスを実際に推進す ... - [Asana + Amazon Q Business の連携で、サードパーティアプリのデータを統合し、AI ワークフローを強化](/ja/inside-asana/asana-and-amazon-q) 製品について #### コンテンツライター Employees waste valuable time jumping between applications to find information and context needed to move work forward. Meanwhile, AI systems can't deliver reliable outputs becaus ... - [Asana の最新情報: 2022年 8月号](/ja/inside-asana/whats-new-focus) 製品について 成果につながらない仕事を減らし、効率を高めるなら、Asana にお任せください。今月は、チームが時間を節約し、有意義なことに集中するための新機能が揃って登場しました。仕事中に気が散って困るという方は必見です。Asana の Google ドライブ連携なら、コメントを見落としません使えるツールはいくらでもある現代。その一方で複数のプラットフォームや文書、関係 ... - [社員のインパクトを高める: 難しい時代を乗り越えるリーダーを支える新ツール](/ja/inside-asana/impact) 製品について 新しい働き方が必要とされるこの時代、リーダーはチームが透明性を持って、足並みを揃え、仕事に集中できる環境を作ることができます。本日は、まさにそれを実現することを意識して新しく強化された一連の機能をご紹介します。2022年版「仕事の解剖学」インデックスによると、ナレッジワーカーは 1 日の 58% を仕事のための仕事に費やし、回答者の 42% が燃え尽き症候 ... - [Asana tips: Managing your Inbox](/ja/inside-asana/asana-tips-inbox) 製品について - [ライター](/author/julia-martins) Your Asana Inbox is your one-stop-shop for coordinating work, commenting on tasks, and responding to requests. But managing your Inbox can be a little tricky—especially if the tas ... - [製品について](/inside-asana/product)