Build and maintain momentum
We built Asana to make tracking your work as simple as possible, but doing so might represent a new way of working for your team, so it’s important to check in regularly. Ultimately, Asana is most powerful when it’s used by your entire organization. So as your team achieves more clarity and hits goals, you might start to see ways to use Asana that extend beyond your team.
Checking in with your team
By now, your whole team should be exploring Asana’s functionality and beginning to see the benefits of tracking their work together. At this stage, it’s critical to check in to make sure everybody is moving forward together. Here are a few things you can cover:
Use an Asana feedback project
If you haven’t already, you can create a project to track questions, comments, concerns, and successes you experience while using Asana.
- Teammates can assign tasks to one another, or comment on them along the way to help answer questions and clarify any confusion.
- Schedule a recurring meeting, and use the check-in project to set the agenda. You can discuss victories you had, and any challenges you’re still facing. You can find a few other teammates to do this with you if not everyone needs to attend.
Select an “Asana champion” for your team to help facilitate check-ins, answer questions, and make sure the team is using Asana as you’ve already outlined.
Address common questions
There are plenty of resources we offer to help you address questions from your team about features and the “why” behind them:
- For questions about learning Asana in general, you can direct them to the quick start article, onboarding checklist, and power user checklist.
- For specific functionality questions and in-depth “how tos”, point them to our Help section of the Guide.
- For other types of learning materials (videos, presentations, documents), you can check out our Resources page.
- To learn more about our company and to find out about new feature releases, check out our Blog.
If certain teammates still seem hesitant, read Inspire team confidence for more tips on how to address questions or concerns.
How to introduce Asana to other teams
As your team gains confidence with Asana, you might see opportunities to add even more workflows and get other teams on board. To jumpstart your momentum, here are more tips to help you introduce other teams to Asana:
Meet your team where they are
Though Asana is where teams manage all their work and the steps to execute it (like a design request project), they might do that work in other tools. Luckily, Asana integrates with top tools and apps to minimize duplicate work and make collaboration more effective.
Asana is especially powerful when integrated with email and messaging tools to make conversations actionable. With the Gmail or Outlook email and Slack integrations, you can turn conversations into a task (and much more) without having to switch tools.
Partner with other teams
With your team’s workflows built out, you might find that some work requires input from other colleagues who aren’t in Asana. Inviting them brings more clarity to your workflows, and their team can start to see the benefits, too. It’s a simple way to start small.
Identify cross-functional projects
Before a bigger, cross-functional project begins, you might consider how you could introduce Asana to project stakeholders instead of coordinating through endless email threads or separate tools.
Share results from your team
Others in your organization will want to hear about how much time you’ve saved, pain points you’ve addressed, or see a before and after comparison of workflows with and without Asana. Keep track of these and share them in an “Asana wins” project.
Use project templates
Use examples from others
Asana is trusted by great companies across all different types of teams and industries. See how they use Asana, and how that might fit with others in your organization. You can also read about ways other teams can use Asana.
Check out Asana integrations to get even more mileage out of apps you already use, and see how these integrations can make your workflow more efficient.
Get access to more features, security, and support
With more teams and work going into Asana, you might find that Asana Premium, Business, or Enterprise better suit your company’s needs and teams’ workflows. Get more value out of Asana with in-depth reporting across projects, more admin control, additional powerful features like custom fields and templates, and get set up for success with a Customer Success Manager.
Once you and your team have confidence about tracking all your work in Asana, you might see other opportunities to introduce Asana to more teams. For more tips and guidance about how to make this happen, keep reading in We’re expanding our use of Asana.