Learn about Asana Business features

Regardless of your time and experience with Asana, our Business plan is intended for teams looking to plan, manage, and monitor work across their entire company. It has more robust features for project managers, portfolio leads, and management to best allocate resources and understand progress towards big objectives. Check out the features and benefits of Business below.

Asana Business features*

In addition to all Asana Premium features, here’s what you get with an Asana Business plan:

  • Portfolios—Organize strategic initiatives and monitor the status of all your important projects in one place.
  • Workload—Asana’s resource management feature provides a single view of team bandwidth and helps you make informed staffing decisions and rebalance workloads if needed.
  • Image proofing—Leave specific feedback directly on images so creatives know what needs to be done in order to complete their work.
  • Onboarding and training with Customer Success—Qualified customers receive customized onboarding plans from their Customer Success Manager, plus priority support to ensure their team is successful with Asana.
  • Data control—Control who can edit custom field values across all projects, so you can track all information consistently within your organization.
  • Rules—Add rules to automate manual processes like triaging, assigning tasks, updating Asana fields, and more. Business customers can create custom rules and have access to more preset rule options.

Get started with a free Business trial today to start testing out features.

For entire organizations, or those looking for more security features, check out our Enterprise offering.

What are the benefits of Asana Business?

Monitor top priorities and bandwidth

Asana Business gives project managers, department heads, managers, and leaders the views they need to monitor initiatives and status updates with Portfolios and get a central view of staffing and bandwidth across projects with Workload. As work moves forward, you can use Portfolios to strategically address priorities and anything that might be off track and Workload to ensure your staffing plan will get you there.

Track work your way

Sort projects and create reports with custom fields

Custom fields give teams the power to standardize data across projects, sort by fields within projects, and create reports by field. With custom fields, teams can track things like approvals, priority, task status, and more. By locking custom fields, you can control who can edit field values to standardize data across all of your Asana projects for even more granular Advanced Search reporting—and best of all, to finally ditch those spreadsheets.

Plan, manage, and adapt projects with Timeline

With Timeline, you can see how all the tasks in a project connect before you start work. Timeline helps you visualize dependencies so you know how work is connected and where conflicts could exist. With start and due dates on Timeline, you can see the duration of each task to ensure there’s enough time to complete it and deadlines are clear. As you need to shift work and deadlines, you can make these changes right on Timeline so your plan and team stay on track. Share your Timeline with major stakeholders to show progress towards your goal.

Save time and improve your processes with project templates, forms, & importing

Use Asana-created templates or make your own custom templates to standardize your team’s common workflows. You’ll save time on project setup and follow the same steps without missing anything. You can also try our CSV importer to easily transfer your existing projects into Asana with just a few clicks. With forms, teams can standardize requests, project briefs, and more to save time and start with the details they need—then manage that work right from Asana so it stays in one place.

Have faster, clearer feedback and approvals

Proofing in Asana makes it easy for reviewers to comment directly on assets so feedback is provided in context. Each comment turns into an actionable subtask that the creator can then decide how to incorporate. Paired with our approvals workflow, this makes it even easier for teammates to know when and if their work is approved, and if not, what feedback they need to incorporate before shipping.

Balance transparency and privacy

Protect sensitive information with private projects and teams

Overall, Asana is about making work transparent so there’s accountability and clarity. But Business customers can adjust privacy settings to make sure that teams and projects are only accessible to those that need it. This is ideal for sensitive legal or financial information, performance reviews, or one-on-one meetings.

Keep data safe

The more information you put in Asana, the more you also need to be sure that the information is secure and your IT team has control over the data. As teammates come and go, you can control their access, or if there’s a security breach, the admin can force a password reset to keep your information in Asana safe.

Get the most out of Asana

Customer Success Program

As you get your team on board, our Customer Success Managers will help you design processes, onboard teams, and deploy Asana across your organization so you’re set up for success.

Priority support

The more you rely on Asana for your work, the more you need to make sure it works for you. If you have a question or need troubleshooting, our helpful team will move it to the top of the list so you can get back to work ASAP.

How do I know if Business is right for us?

Every organization is different, and the benefits of Asana Business can be harnessed by teams small and large, whether they’re just starting or have used Asana for a while. Here are a few key indicators you’ll need Business:

  • If you are a project manager, team lead, or department head using Asana to plan and mange work
  • If you are part of a marketing or creative team
  • If you have work that needs to be reported on to executives
  • If you are responsible for planning and managing your team’s workload and schedule
  • If you plan on using Asana company-wide* or cross-functionally
  • If you need to understand how major projects are progressing towards KPI’s and objectives

*Larger teams, entire organizations, or those looking for even more powerful Asana features, security, and support options should consider our Enterprise offering.

How to upgrade

If you’re already using Asana, click the yellow upgrade button in the top right corner. You can also check out our pricing page and upgrade from there.

If you’re the one that upgrades, you’ll automatically become the admin for your team or organization, but you can always make someone else the admin later.

Still have questions before you upgrade? Start a Business trial or contact our sales team. We’re ready to answer any questions you have to make sure that Business is right for you!

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Asana Lessons

Learn the Asana basics in less than 15 minutes with these quick lessons


Tasks Lessons

Track all of your work

3 Minutes

My Tasks

My Tasks Lessons

Always know what to do next

3 Minutes


Projects Lessons

Work with teammates

3 Minutes


Inbox Lessons

Communicate even faster

3 Minutes

You can use tasks to track, collaborate on, and organize all your work.

Tasks can be to-dos, ideas, notes, or reminders.

Assign a task to yourself or a teammate.

Press Tab+M to quickly assign a task to yourself.

Add a due date so your deadline is clear.

Add instructions and expectations in the task description field.

Type @ to link to other tasks, people, conversations, or projects.

When you @mention someone, they’ll be added to your task as a follower.

Followers get notified when new comments or attachments are added.

Add anyone who needs to stay up to date on your task as a follower.

They can always unfollow to stop getting notifications on your task.

Add comments to ask questions or give followers updates.

Heart a comment to let followers know you’ve seen it.

Add relevant files or irrelevant GIFs as attachments.

You can also attach directly from Dropbox, Google Drive, or Box.

Create subtasks to break your task into smaller steps.

When you’ve added a subtask, press enter to add another.

Subtasks can contain all the same details as regular tasks.

Click the comment bubble to add comments or attachments to a subtask.

You can create tasks from any screen using your top bar.

Every Task has a unique URL to easily copy and share.

Congrats! Looks like you’re up to the task.

On to the next lesson!

Always know what to do next with My Tasks.

My Tasks is a list of every task assigned to you.

It makes managing your work simple.

Click on your My Tasks list and start typing to add tasks.

Like a text document, add a new line for each new task or paste in any list.

Forward to x@mail.asana.com to turn your emails into tasks

Asana will translate your email into a task, including your attachments.

New tasks will appear at the top of your list in Recently Assigned.

Tasks you add to My Tasks are private to you.

Click Make Public to share them with your team.

Prioritize tasks as Today, Upcoming, or Later.

Click on the blue dot next to the task, to quickly sort it.

Mark the tasks you’ll have time for Today.

Teammates can view your My Tasks list to see what you’re up to.

They’ll only see tasks you’ve made public or shared in a project (more on projects later).

Mark tasks due within a week as Upcoming so you can see what will be due soon.

On its due date, your task will move from Upcoming to Today.

Just like magic.

Mark tasks due in more than a week for Later.

They’ll be out of your way until their due date approaches.

Your tasks will move from Later to Upcoming a week before they’re due.

Keep My Tasks prioritized to always know what to work on and what’s coming next.

Now you know how to track and plan your work!

Next, learn how to work with your team in Asana.

Work together on groups of tasks with projects.

Projects help you track and organize the steps in a process or initiative.

Like an event plan, product launch, or editorial calendar.

Like My Tasks, simply click and type to add tasks to your project.

If you have your steps in a document or email already, paste in that list.

Add tasks to your project from email.

View your project’s unique email address from the project dropdown menu.

Add your tasks to other related projects.

Tasks can be included in multiple projects.

Add sections to organize tasks in a list project.

Type Tab+N at the end of any task title to make it a section.

Or, add columns to organize tasks in a boards project.

Drag and drop tasks between or within columns to reorder.

Assign your tasks and set due dates.

Never miss a deadline with your project calendar.

Drag and drop tasks on your calendar to change their due dates.

Add everyone who needs to stay updated on your project as members.

Project members will get notified of new conversations, statuses, and tasks.

Post conversations to make announcements or start discussions.

Your post will be sent to all project members.

Use Progress to see how your project is moving forward.

Set a project status to update your team on how it’s going.

The Project Owner will be reminded to set a status once a week.

Open and organize projects from your sidebar.

Favorite projects to pin them to the top of your sidebar.

Click the star button on the left of your project name to favorite it.

Create new projects from any screen using your top bar.

Now you can move projects forward with your team.

Just one more lesson before you dive in.

Communicate and coordinate faster with Inbox.

Check Inbox to quickly read and respond to your latest updates.

Inbox will notify you when you have a task due…

and when teammates update tasks, conversations, and projects you follow.

Open and respond to updates without leaving Inbox.

Click an update and you’ll have all the context you need to respond.

Archive updates you’re ready to dismiss.

Click the X that appears on the right of an update to archive it.

Open Archive to move dismissed updates back to your Inbox.

Click the arrow that appears on the right of an archived update to move it back to Inbox.

Unfollow tasks or projects to stop receiving updates about them.

In the end, you have control over the updates you receive (or choose not to receive)

When you’re ready, you can turn Asana’s Email notifications off.

Most communication with your team can be more easily managed from Inbox. Just remember to check it often.

Congratulations! Now you’re ready to have a great work day with Asana.