Work on the go

Whether you travel frequently for business or just are away from your desk often, having an easy way to check in on work from anywhere is essential to getting things done. Track your work on the go with Asana for iOS and Android devices and stay in sync with your team. Keep reading below for an overview, and check out our iOS and Android Help pages for specific how-tos.

Asana for mobile

Asana for mobile is the best way to track your work on the go

Here are a few ways you can use Asana to get more done, even when you’re away from your desk:

1. Sync work across devices

Updates you make to any project or task sync automatically across your web and mobile apps. For example, when you complete a task in Asana’s iOS or Android app, it will be marked complete for any teammates viewing it on their computers.

Both Android and iOS users can also work offline.

2. Get updates automatically

Track your work in Asana for iOS    Track your work in Asana for Android

When teammates complete, heart, upload attachments, or have conversations on the tasks and projects you’re following, you’ll get notifications in your iOS or Android Inbox. For any Inbox notifications, you’ll also receive a push notification on your mobile device. You won’t miss important information even if you’re not at your desk.

3. Review your tasks

Review your Asana tasks on iOS    Review your Asana tasks on Android

When you open Asana on your iOS or Android device, you can see everything assigned to you in My Tasks and start planning your day. You’ll see your My Tasks list when you first open up the app, with any new tasks assigned to you at the top. You can drag and drop tasks between Today and Upcoming. With a coffee in hand, you can assess your priorities for the day in a few short minutes.

You can use iOS or Android widgets to see My Tasks marked Today.

4. Capture tasks and information on the go

Create Asana tasks on iOS    Create Asana tasks on Android

Like on desktop, you can use Quick AddQuick Add The Quick Add button sits in the top bar and is a orange circle with a white plus sign on it. Read more in our iOS and Android apps. Just tap the + button at the bottom of your screen to create new tasks for yourself or to add tasks and conversations to projects. You can also add links and attachments to your tasks. The next time a great idea comes to you on a cab ride to the airport, quickly add a task in Asana so you remember to follow up!

5. Search for your team’s work

Search for Asana tasks, projects, and conversations on iOS

Search for Asana tasks, projects, and conversations on Android

On mobile, it’s easy to search for specific tasks, projects, conversations, and teammates so you can find what you need on the go. Just tap the magnifying glass icon at the top right of the app on iOS or Android.

Get started with How to Asana

Watch How to Asana to get started with Asana for iOS or Android.

Work smarter, anywhere

To ensure you always have access to your work in Asana, be sure to download Asana for iOS and Android. For more specifics on Asana’s mobile functionality, read our iOS and Android Help pages.**

To get the most out of Asana on your mobile devices, use it together with Asana’s web app so you can track work anytime, anywhere.

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Asana Lessons

Learn the Asana basics in less than 15 minutes with these quick lessons

Tasks

Tasks Lessons

Track all of your work

3 Minutes

My Tasks

My Tasks Lessons

Always know what to do next

3 Minutes

Projects

Projects Lessons

Work with teammates

3 Minutes

Inbox

Inbox Lessons

Communicate even faster

3 Minutes

You can use tasks to track, collaborate on, and organize all your work.

Tasks can be to-dos, ideas, notes, or reminders.

Assign a task to yourself or a teammate.

Press Tab+M to quickly assign a task to yourself.

Add a due date so your deadline is clear.

Add instructions and expectations in the task description field.

Type @ to link to other tasks, people, conversations, or projects.

When you @mention someone, they’ll be added to your task as a follower.

Followers get notified when new comments or attachments are added.

Add anyone who needs to stay up to date on your task as a follower.

They can always unfollow to stop getting notifications on your task.

Add comments to ask questions or give followers updates.

Heart a comment to let followers know you’ve seen it.

Add relevant files or irrelevant GIFs as attachments.

You can also attach directly from Dropbox, Google Drive, or Box.

Create subtasks to break your task into smaller steps.

When you’ve added a subtask, press enter to add another.

Subtasks can contain all the same details as regular tasks.

Click the comment bubble to add comments or attachments to a subtask.

You can create tasks from any screen using your top bar.

Every Task has a unique URL to easily copy and share.

Congrats! Looks like you’re up to the task.

On to the next lesson!

Always know what to do next with My Tasks.

My Tasks is a list of every task assigned to you.

It makes managing your work simple.

Click on your My Tasks list and start typing to add tasks.

Like a text document, add a new line for each new task or paste in any list.

Forward to x@mail.asana.com to turn your emails into tasks

Asana will translate your email into a task, including your attachments.

New tasks will appear at the top of your list in New Tasks.

Tasks you add to My Tasks are private to you.

Click Make Public to share them with your team.

Prioritize tasks as Today, Upcoming, or Later.

Click on the blue dot next to the task, to quickly sort it.

Mark the tasks you’ll have time for Today.

Teammates can view your My Tasks list to see what you’re up to.

They’ll only see tasks you’ve made public or shared in a project (more on projects later).

Mark tasks due within a week as Upcoming so you can see what will be due soon.

On its due date, your task will move from Upcoming to Today.

Just like magic.

Mark tasks due in more than a week for Later.

They’ll be out of your way until their due date approaches.

Your tasks will move from Later to Upcoming a week before they’re due.

Keep My Tasks prioritized to always know what to work on and what’s coming next.

Now you know how to track and plan your work!

Next, learn how to work with your team in Asana.

Work together on groups of tasks with projects.

Projects help you track and organize the steps in a process or initiative.

Like an event plan, product launch, or editorial calendar.

Like My Tasks, simply click and type to add tasks to your project.

If you have your steps in a document or email already, paste in that list.

Add tasks to your project from email.

View your project’s unique email address from the project dropdown menu.

Add your tasks to other related projects.

Tasks can be included in multiple projects.

Add sections to organize tasks in a list project.

Type : at the end of any task title to make it a section.

Or, add columns to organize tasks in a boards project.

Drag and drop tasks between or within columns to reorder.

Assign your tasks and set due dates.

Never miss a deadline with your project calendar.

Drag and drop tasks on your calendar to change their due dates.

Add everyone who needs to stay updated on your project as members.

Project members will get notified of new conversations, statuses, and tasks.

Post conversations to make announcements or start discussions.

Your post will be sent to all project members.

Use Progress to see how your project is moving forward.

Set a project status to update your team on how it’s going.

The Project Owner will be reminded to set a status once a week.

Open and organize projects from your sidebar.

Favorite projects to pin them to the top of your sidebar.

Click the star button on the left of your project name to favorite it.

Create new projects from any screen using your top bar.

Now you can move your projects forward with Asana.

Just one more lesson before you dive in.

Communicate and coordinate faster with Inbox.

Check Inbox to quickly read and respond to your latest updates.

Inbox will notify you when you have a task due…

and when teammates update tasks, conversations, and projects you follow.

Open and respond to updates without leaving Inbox.

Click an update and you’ll have all the context you need to respond.

Archive updates you’re ready to dismiss.

Click the X that appears on the right of an update to archive it.

Open Archive to move dismissed updates back to your Inbox.

Click the arrow that appears on the right of an archived update to move it back to Inbox.

Unfollow tasks or projects to stop recieving updates about them.

You ultimately have control over all the updates you receive (or choose not to receive 😉)

When you’re ready, you can turn Asana’s Email notifications off.

Most communication with your team can be more easily managed from Inbox. Just remember to check it often.

Congratulations! Now you’re ready to have a great work day with Asana.