Quick start

Welcome! If you want to learn more about using Asana, you’ve come to the right place. Asana is the easiest way for you and your team to track your work to get results, and this quick start article will help you learn the basics so you can get going.

Your team, its work, and the conversations around that work are organized clearly in Asana. OrganizationsOrganizations Organizations connect everyone in a company using Asana based on a shared email domain. Read more are based on your company’s shared email domain, and connect everybody within your company that uses Asana. Within an Organization, you and your colleagues can split into teamsteams A team is a group of people in an Organization who are working together on a collection of projects. Read more and collaborate on your projectsprojects Projects are lists of tasks. Read more and taskstasks Tasks are the basic unit of work in Asana. Tasks can represent any kind of work, break down work into smaller pieces, or store information. Read more . Create your Asana account and get started with the steps below.

Three steps to get started

Now that you know the building blocks of Asana, let’s start working with them.

1. Add your first tasks

Add your first tasks by clicking the orange + button in the top bar. You can make tasks for work you want to get done today, this week, later on, or to store information. You can also make tasks for other people on your team.

Adding a new task in Asana from My Tasks

In the next article, we’ll dig deeper into creating tasks. For now, just jot down a few to-dos for yourself.

2. Create or join a project

Now that you’ve added a few tasks, let’s explore projects. Projects allow you to organize all of the tasks related to a specific initiative, goal, or big piece of work into a list or board. For example, you can track product launches, editorial calendars, candidate tracking, meeting agendas, and more.

If you’re the first person from your organization to sign up for Asana, try creating a project from scratch.

If your team is already using Asana, look at the sidebar and you will see the name of the team you joined in Asana. Click on the carrot to the left of the team name to see a list of all the public projects on the team. Start to explore the work in them, and ask your teammates about projects you should join. To join a project, click the + button in the top right corner of the project. You can create a project of your own to play around in, too.

Creating a project is simple:

  • Use Quick Add: Just hit the bright orange + button in the top bar, and select Project. From here, you can decide if you want a list or board and add a description. Then create the project.

Creating a project in Asana

Use sections (in list layout) or columns (in board layout) to organize the tasks in your project. For sections, type a colon at the end of a task name or click Add Section at the top of your project. In board projects, just click Add column.

Once you create your project, you can start adding tasks by clicking the Add Task button in List View or the + button on a board—or by just pressing enter. You can also move tasks you created in step one into your new project by dragging and dropping or by adding a project to a task. Finally, you can add a due date and project members.

3. Work together with your team

When you track your work in Asana, everybody knows who’s doing what by when, so you have clarity and accountability around work. Now that you’ve explored tasks and projects on your own, you can invite a trusted teammate to try Asana with you, or work with your already-established team. Here are a few ways to start collaborating and tracking your work with your team:

  • Assign a task—Collaborating means assigning tasks to yourself and your teammates. Give it a try and assign a task to someone on your team (even if they aren’t using Asana yet.) Provide details and information they need to complete the task.
  • Add a follower—Add stakeholders as followers of a task so they can see any work on the task, communicate about it, and get notified about progress. You can add/remove followers at the bottom of the right pane. Try adding someone as a follower on one of the tasks you just created.
  • Comment on a task—You can comment on a task to ask questions, respond to teammates, or offer extra information and insight. Comment on a task you created to give an update about it.
  • @mention—Type @ in a comment or description to mention teammates and create direct links to conversations, tasks, or projects in Asana. Try mentioning a teammate in a comment to direct their attention to this piece of work.
  • Check My Inbox—My Inbox is your notification center in Asana. As you and teammates create, update, and complete work, you’ll see notifications show up in My Inbox for the work you’re following. An orange dot means you have new notifications.

For more helpful hints on planning your workday from start to finish, watch How to Asana

Learn more

Congrats! You’ve now taken your first step in learning how to use Asana. There are lots of other resources to help you and your team along the way.

  • Read the Guide—You’re already reading it now! You can follow the articles in order and use the sidebar like a table of contents. They will teach you how to use Asana like a pro with your team.
  • Try out some different ways to use Asana—Asana is meant for all kinds of teams to track their work. Peruse our use cases to learn more about ways you and your team can use Asana in general, and specifically for your team type.
  • Download our iOS or Android app—Just like our web app, you can use our mobile app to create tasks and projects, have conversations, and get updates on progress to track your work on the go, both on and offline.
  • Set up integrations—Lots of other tools you use at work also integrate with Asana. Set up some integrations to streamline your workflow and track all your work in Asana.
  • Ask questions—If you want to learn more about Asana features, or have questions about specific features, check out our Help section.
  • Watch How to AsanaHow to Asana is our weekly YouTube series for anyone learning Asana. It covers Asana features, workflows, and best practices. Subscribe and learn something new every week.

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Asana Lessons

Learn the Asana basics in less than 15 minutes with these quick lessons

Tasks

Tasks Lessons

Track all of your work

3 Minutes

My Tasks

My Tasks Lessons

Always know what to do next

3 Minutes

Projects

Projects Lessons

Work with teammates

3 Minutes

Inbox

Inbox Lessons

Communicate even faster

3 Minutes

You can use tasks to track, collaborate on, and organize all your work.

Tasks can be to-dos, ideas, notes, or reminders.

Assign a task to yourself or a teammate.

Press Tab+M to quickly assign a task to yourself.

Add a due date so your deadline is clear.

Add instructions and expectations in the task description field.

Type @ to link to other tasks, people, conversations, or projects.

When you @mention someone, they’ll be added to your task as a follower.

Followers get notified when new comments or attachments are added.

Add anyone who needs to stay up to date on your task as a follower.

They can always unfollow to stop getting notifications on your task.

Add comments to ask questions or give followers updates.

Heart a comment to let followers know you’ve seen it.

Add relevant files or irrelevant GIFs as attachments.

You can also attach directly from Dropbox, Google Drive, or Box.

Create subtasks to break your task into smaller steps.

When you’ve added a subtask, press enter to add another.

Subtasks can contain all the same details as regular tasks.

Click the comment bubble to add comments or attachments to a subtask.

You can create tasks from any screen using your top bar.

Every Task has a unique URL to easily copy and share.

Congrats! Looks like you’re up to the task.

On to the next lesson!

Always know what to do next with My Tasks.

My Tasks is a list of every task assigned to you.

It makes managing your work simple.

Click on your My Tasks list and start typing to add tasks.

Like a text document, add a new line for each new task or paste in any list.

Forward to x@mail.asana.com to turn your emails into tasks

Asana will translate your email into a task, including your attachments.

New tasks will appear at the top of your list in New Tasks.

Tasks you add to My Tasks are private to you.

Click Make Public to share them with your team.

Prioritize tasks as Today, Upcoming, or Later.

Click on the blue dot next to the task, to quickly sort it.

Mark the tasks you’ll have time for Today.

Teammates can view your My Tasks list to see what you’re up to.

They’ll only see tasks you’ve made public or shared in a project (more on projects later).

Mark tasks due within a week as Upcoming so you can see what will be due soon.

On its due date, your task will move from Upcoming to Today.

Just like magic.

Mark tasks due in more than a week for Later.

They’ll be out of your way until their due date approaches.

Your tasks will move from Later to Upcoming a week before they’re due.

Keep My Tasks prioritized to always know what to work on and what’s coming next.

Now you know how to track and plan your work!

Next, learn how to work with your team in Asana.

Work together on groups of tasks with projects.

Projects help you track and organize the steps in a process or initiative.

Like an event plan, product launch, or editorial calendar.

Like My Tasks, simply click and type to add tasks to your project.

If you have your steps in a document or email already, paste in that list.

Add tasks to your project from email.

View your project’s unique email address from the project dropdown menu.

Add your tasks to other related projects.

Tasks can be included in multiple projects.

Add sections to organize tasks in a list project.

Type : at the end of any task title to make it a section.

Or, add columns to organize tasks in a boards project.

Drag and drop tasks between or within columns to reorder.

Assign your tasks and set due dates.

Never miss a deadline with your project calendar.

Drag and drop tasks on your calendar to change their due dates.

Add everyone who needs to stay updated on your project as members.

Project members will get notified of new conversations, statuses, and tasks.

Post conversations to make announcements or start discussions.

Your post will be sent to all project members.

Use Progress to see how your project is moving forward.

Set a project status to update your team on how it’s going.

The Project Owner will be reminded to set a status once a week.

Open and organize projects from your sidebar.

Favorite projects to pin them to the top of your sidebar.

Click the star button on the left of your project name to favorite it.

Create new projects from any screen using your top bar.

Now you can move your projects forward with Asana.

Just one more lesson before you dive in.

Communicate and coordinate faster with Inbox.

Check Inbox to quickly read and respond to your latest updates.

Inbox will notify you when you have a task due…

and when teammates update tasks, conversations, and projects you follow.

Open and respond to updates without leaving Inbox.

Click an update and you’ll have all the context you need to respond.

Archive updates you’re ready to dismiss.

Click the X that appears on the right of an update to archive it.

Open Archive to move dismissed updates back to your Inbox.

Click the arrow that appears on the right of an archived update to move it back to Inbox.

Unfollow tasks or projects to stop recieving updates about them.

You ultimately have control over all the updates you receive (or choose not to receive 😉)

When you’re ready, you can turn Asana’s Email notifications off.

Most communication with your team can be more easily managed from Inbox. Just remember to check it often.

Congratulations! Now you’re ready to have a great work day with Asana.