Workspace members & guests

There are two types of people in a Workspace: Workspace Members and Workspace Guests. Workspace Members have full access to your Workspace, while Workspace Guests can only access to the projectsprojects Projects are lists of tasks. Read more , taskstasks Tasks are the basic unit of work in Asana. Tasks can represent any kind of work, break down work into smaller pieces, or store information. Read more , and conversationsconversations Conversations are how users communicate in Asana. Start a conversation on any project or team page. Read more explicitly shared with them.

View Workspace Members and Guests

As a Workspace Member, you can go to the Workspace’s Members list to:

  • Invite other Members and Guests
  • Cancel invitations
  • Convert Members to Guests, or vice versa
  • Remove Members and Guests

access workspace members list

Access list of Workspace Members & Guests

  1. Click your profile photo and select **[Workspace’s name] Settings* from the dropdown menu
  2. Navigate to the Members tab

Here you will also see the number of Workspace Members and Guests in your Workspace at the top of the menu. Upgrade your Workspace to add more people once you reach your limit.

Invite People

From your Workspace’s Settings

You can invite people to your Workspace from the Members tab of your Workspace Settings.  

invite from workspace settings

To invite from your Workspace’s Settings:

  1. Click your profile photo and select [Workspace’s name] Settings from the dropdown menu
  2. Navigate to the Members tab
  3. Enter the person’s email address and their name in the corresponding fields
  4. Click the Send Invite button

Check the Guests box to invite the person as a Guest.  

From a project

You can also invite people from a project.

invite from project

To invite from a project:

  1. Select the project you’d like to invite someone to
  2. Click the + sign
  3. Enter the person’s email address and their name in the corresponding fields
  4. Click the Share this project button

Check the Guests box to invite the person as a Guest.  

Cancel invitations

cancel workspace invite

To cancel an invitation:

  1. Click your profile photo and select [Workspace’s name] Settings from the dropdown menu
  2. Navigate to the Members tab
  3. Hover over the person’s name and click Cancel Invite

The person whose invitation you cancel will still have their invitation email, but following the link will not lead them to your Workspace or project. Instead, they’ll see the “Sorry, you don’t have access” error message.

Convert Members and Guests

You can convert any Member into a Guest to limit their access, or convert any Guest into a Member to give them access to all public projectspublic projects Public Projects are visible to all Team and project members. Read more in your Workspace.

member guest convert

To convert a Member into a Guest, or vice versa:

  1. Click your profile photo and select [Workspace’s name] Settings from the dropdown menu
  2. Navigate to the Members tab
  3. Hover over the person’s name and click Member (or Guest) to toggle between the two

This option is only available in Workspaces. In OrganizationsOrganizations Organizations connect everyone in a company using Asana based on a shared email domain. Read more , the Member/Guest distinction is automatically identified by the person’s email address.

Remove Members and Guests

Remove Members or Guests from your Workspace if you no longer want them accessing the Workspace’s projects and tasks.

remove from workspace

To remove people from your Workspace:

  1. Click your profile photo and select [Workspace’s name] Settings from the dropdown menu
  2. Navigate to the Members tab
  3. Hover over the person’s name and click Remove
  4. Click Remove Access

When someone is removed from your Workspace, the taskstasks Tasks are the basic unit of work in Asana. Tasks can represent any kind of work, break down work into smaller pieces, or store information. Read more , projectsprojects Projects are lists of tasks. Read more , conversationsconversations Conversations are how users communicate in Asana. Start a conversation on any project or team page. Read more , attachmentsattachments A file that is attached to a task or conversation. Read more and commentscomments Comment on a task or conversation to offer help, answer questions, and help move work forward. Read more the person created will remain intact, but their asigned tasks will be left unassigned.

To ensure no tasks go unaccounted for, it is a good idea to go into the person’s My Tasks and reassignreassign The person responsible for the task or subtask. Asana allows one assignee per task or subtask. Read more their tasks before removing them.

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