Understanding Workspaces

Asana accountsaccounts When someone first joins Asana, they start with an account. Only a single user can access an account. Read more are free and tied to individuals; Asana accounts grant access to shared Workspaces and OrganizationsOrganizations Organizations connect everyone in a company using Asana based on a shared email domain. Read more to collaborate with other Asana users.

With a single Asana account, you can create or join multiple Workspaces & Organizations to collaborate with various groups of Asana users; these Workspaces and Organizations you belong to are their own separate entities, each with their own unique set of people, projects, and tasks.

Since each Workspace and Organization are their own separate entities, your colleagues cannot see the other Workspaces or Organizations you belong to, nor can you see the other Workspaces & Organizations your colleagues may belong to.

Learn more about privacy between these spaces here..  

Learn more about the permission settings of your projects & tasks within each of your Workspaces & Organizations here.  

What is a Workspace?

A Workspace is a collection of people that collaborate on projects and tasks. Workspaces can be used by any group of people and do not require a common company email domain.

People signing up with a personal email address (i.e. @gmail.com or @yahoo.com) will start off with a Workspace.

If you have a company email domain, consider using an Organization instead.

People in your Workspace

There are two types of people in a Workspace: Workspace Members and Workspace Guests. Workspace Members have full access to your Workspace, while Workspace Guests are limited to the projects, tasks, and conversations explicitly shared with them.

Workspace Members

Workspace Members have full access to all public projects, tasks, and conversations in your Workspace.

All Workspace Members can:

  • Rename Workspaces
  • Upgrade or Downgrade to a Premium Plan
  • Become Billing Owner
  • Invite or remove people
  • Convert people to Members or Guests

Workspace Guests

Workspace Guests are people with restricted access to your Workspace. Workspace Guests will only see projects you share with them. You might invite contractors, clients, or other third parties as Workspace Guests, giving them access to relevant projects and tasks without giving them access to everything in your Workspace.

Workspace Guests cannot:

  • Rename Workspaces
  • Upgrade or Downgrade to a Premium Plan
  • Become Billing Owner
  • Invite people as full Members
  • Remove people
  • Convert people to Members or Guests

Workspace Guests can:

  • Create new projects and tasks
  • Edit the projects and tasks that have been shared with them
  • Invite other Guests
  • Compose Conversations

Identifying Members and Guests

Guests will have a globe icon next to their name in the Members tab of your Workspace Settings.

You can also convert any Member into a Guest, or vice versa.  

Join an existing Workspace

In order join a Workspace, request a Member to invite you in.  

Leave a Workspace

Leave a Workspace if you are no longer actively collaborating with the Workspace Members.

Once you leave, you will not have any access to projects or tasks in the Workspace and the Workspace will no longer appear in your account, but the Workspace will continue to exist.

leave workspace

Leave a Workspace

  1. Click your profile photo
  2. Click More
  3. Select Remove me from this Workspace

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