Understanding views

Use project Views in Asana to sort and filter your list of tasks, view tasks with due datesdue dates The date that a task or subtask is due. Read more on a Calendar, or filter for only attachmentsattachments A file that is attached to a task or conversation. Read more .

You will find viewing options for each of the following list of tasks:

  • ProjectsProjects Projects are lists of tasks. Read more
  • My TasksMy Tasks All tasks assigned to an individual can be found in their My Tasks list. Read more
  • Search ViewsSearch Views A Search View is a list of tasks or conversations that meet the criteria a user specifies in search. Read more

Your project headerheader The header is part of the user interface between the top bar and the main pane and lets users navigate projects. Read more allows you to switch between five different Views.

  1. ListList Displays your tasks in a list. List view is the default view for My Tasks, projects, and search views. Read more or Board - this is the default View and displays tasks in your chosen layout
  2. ConversationsConversations Conversations are how users communicate in Asana. Start a conversation on any project or team page. Read more - this View allows you to start conversations with fellow project membersproject members Someone that has access to and receives notifications about a project. Read more regarding the project
  3. CalendarCalendar Lets you see tasks with due dates on a calendar. Users can use Calendar View on My Tasks, a project, a search view, or on a whole team. Read more - this View filters only tasks with due datesdue dates The date that a task or subtask is due. Read more and displays them in a calendar format
  4. Progress - this View displays information about a project and its progress, including status updatesstatus updates A way to update project members on the progress of a project. Status includes a color (red, yellow, green) and short summary. Read more & a progress chartprogress chart A burnup chart that shows contrasts a project's incomplete and complete tasks over time. Read more
  5. FilesFiles Files View shows all the files that have been added to tasks in a project, with a visual preview of each file. Read more - this View filters only tasks with attachmentsattachments A file that is attached to a task or conversation. Read more

All five views will appear in projects, but only three of them (List, Calendar, and Files) will appear in your My Tasks and Search Views.

Save as default view

If there is a specific way you and your team prefer to sort or filter a project, you can save it as the default view.

To set a default view:

  1. Click the View link
  2. Select Save as Default View for Everyone

Once a default view has been set, you will see it every time you access that project.

Anyone who has access to a project can set the default view.

Watch the product tour: Project views

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