Subtasks

Use subtasks to break up the work of a task into smaller parts or to help divide up the work among multiple people.

Create Subtasks

To create a subtask:

  • Click the subtasks button next to the due date field in the right pane
  • Or, press Tab+S on your keyboard after you select a parent task
  • After you’ve created one subtask, select the subtask and press Enter on your keyboard to create another

Subtask Details

Subtasks function like independent tasks with all the same fields as a parent task, the only difference is that they’re embedded within a parent task.

CompletingCompleting To mark a task with a checkmark to indicate that it is done. Read more a parent task will not complete the subtasks within it, they will need to be completed separately and will remain greyed out within the parent task when completed.

subtask details

To access and modify a subtask’s details:

Click the chat bubble icon next to the subtask’s name.

If a subtask contains comments, you’ll see the bubble icon with a number next to it.

In the subtask details, you’ll see all the options you’d have for a parent task, including the ability to create more subtasks.

When viewing a subtask’s details, notice the parent task’s name appears above the subtask’s name. Click the parent task’s name near the top of the right paneright pane The right pane holds the details of a task or Conversation. Read more to return to the parent task’s details.

If you’d like to add custom fields to a subtask, the subtask must first be manually added to a project.

Subtask & Project Association

When a subtask is created, it does not inherit its parent task’s assignee, due date, nor is it directly associated with the project. Subtasks are not visible in the project’s list viewlist view Displays your tasks in a list. List view is the default view for My Tasks, projects, and search views. Read more , Calendar ViewCalendar View Lets you see tasks with due dates on a calendar. Users can use Calendar View on My Tasks, a project, a search view, or on a whole team. Read more , or progress chartprogress chart A burnup chart that shows contrasts a project's incomplete and complete tasks over time. Read more unless the subtask is explicitly added to the project.

Associate a project to a subtask:

  • Click the chat bubble to open up the subtask’s details
  • Click the Task Actions button
  • Select Add to Project from the dropdown menu
  • Type the name of the project you wish to add the subtask to

Press Tab+P on your keyboard to focus on the subtask’s project field.

Once the subtask is associated with a project:

  1. The subtask will appear in the project’s list of tasks
  2. The project’s name will appear in the subtask’s details

The subtask will also be reflected in the project’s Files, Progress, and Calendar Views.  

Subtasks Permissions

Subtasks are visible to anyone who can see the parent task. Learn more about permissions in the permissionspermissions Permissions are options that limit access to a Team, project, or task. Read more section of the Guide.

Convert Tasks into Subtasks (and Vice Versa)

To convert a task into a subtask:

  • Click the task you want as the new parent task to load its details in the right paneright pane The right pane holds the details of a task or Conversation. Read more
  • Click and drag the task you want to convert into the subtasks section of the open right pane of the new parent

In order to convert a task into a subtask, both tasks must be in the same list in the main pane (a project, tag, or a My Tasks list).

You can also do the reverse to convert a subtask to a task.

You cannot drag a parent task into its own subtasks.

Delete Subtasks

To delete a subtask:

  1. Click on the subtask you want to delete
  2. Click the three dot icon
  3. Select Delete Selected Subtask

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Asana Lessons

Learn the Asana basics in less than 15 minutes with these quick lessons

Tasks

Tasks Lessons

Track all of your work

3 Minutes

My Tasks

My Tasks Lessons

Always know what to do next

3 Minutes

Projects

Projects Lessons

Work with teammates

3 Minutes

Inbox

Inbox Lessons

Communicate even faster

3 Minutes

You can use tasks to track, collaborate on, and organize all your work.

Tasks can be to-dos, ideas, notes, or reminders.

Assign a task to yourself or a teammate.

Press Tab+M to quickly assign a task to yourself.

Add a due date so your deadline is clear.

Add instructions and expectations in the task description field.

Type @ to link to other tasks, people, conversations, or projects.

When you @mention someone, they’ll be added to your task as a follower.

Followers get notified when new comments or attachments are added.

Add anyone who needs to stay up to date on your task as a follower.

They can always unfollow to stop getting notifications on your task.

Add comments to ask questions or give followers updates.

Heart a comment to let followers know you’ve seen it.

Add relevant files or irrelevant GIFs as attachments.

You can also attach directly from Dropbox, Google Drive, or Box.

Create subtasks to break your task into smaller steps.

When you’ve added a subtask, press enter to add another.

Subtasks can contain all the same details as regular tasks.

Click the comment bubble to add comments or attachments to a subtask.

You can create tasks from any screen using your top bar.

Every Task has a unique URL to easily copy and share.

Congrats! Looks like you’re up to the task.

On to the next lesson!

Always know what to do next with My Tasks.

My Tasks is a list of every task assigned to you.

It makes managing your work simple.

Click on your My Tasks list and start typing to add tasks.

Like a text document, add a new line for each new task or paste in any list.

Forward to x@mail.asana.com to turn your emails into tasks

Asana will translate your email into a task, including your attachments.

New tasks will appear at the top of your list in New Tasks.

Tasks you add to My Tasks are private to you.

Click Make Public to share them with your team.

Prioritize tasks as Today, Upcoming, or Later.

Click on the blue dot next to the task, to quickly sort it.

Mark the tasks you’ll have time for Today.

Teammates can view your My Tasks list to see what you’re up to.

They’ll only see tasks you’ve made public or shared in a project (more on projects later).

Mark tasks due within a week as Upcoming so you can see what will be due soon.

On its due date, your task will move from Upcoming to Today.

Just like magic.

Mark tasks due in more than a week for Later.

They’ll be out of your way until their due date approaches.

Your tasks will move from Later to Upcoming a week before they’re due.

Keep My Tasks prioritized to always know what to work on and what’s coming next.

Now you know how to track and plan your work!

Next, learn how to work with your team in Asana.

Work together on groups of tasks with projects.

Projects help you track and organize the steps in a process or initiative.

Like an event plan, product launch, or editorial calendar.

Like My Tasks, simply click and type to add tasks to your project.

If you have your steps in a document or email already, paste in that list.

Add tasks to your project from email.

View your project’s unique email address from the project dropdown menu.

Add your tasks to other related projects.

Tasks can be included in multiple projects.

Add sections to organize tasks in a list project.

Type : at the end of any task title to make it a section.

Or, add columns to organize tasks in a boards project.

Drag and drop tasks between or within columns to reorder.

Assign your tasks and set due dates.

Never miss a deadline with your project calendar.

Drag and drop tasks on your calendar to change their due dates.

Add everyone who needs to stay updated on your project as members.

Project members will get notified of new conversations, statuses, and tasks.

Post conversations to make announcements or start discussions.

Your post will be sent to all project members.

Use Progress to see how your project is moving forward.

Set a project status to update your team on how it’s going.

The Project Owner will be reminded to set a status once a week.

Open and organize projects from your sidebar.

Favorite projects to pin them to the top of your sidebar.

Click the star button on the left of your project name to favorite it.

Create new projects from any screen using your top bar.

Now you can move your projects forward with Asana.

Just one more lesson before you dive in.

Communicate and coordinate faster with Inbox.

Check Inbox to quickly read and respond to your latest updates.

Inbox will notify you when you have a task due…

and when teammates update tasks, conversations, and projects you follow.

Open and respond to updates without leaving Inbox.

Click an update and you’ll have all the context you need to respond.

Archive updates you’re ready to dismiss.

Click the X that appears on the right of an update to archive it.

Open Archive to move dismissed updates back to your Inbox.

Click the arrow that appears on the right of an archived update to move it back to Inbox.

Unfollow tasks or projects to stop recieving updates about them.

You ultimately have control over all the updates you receive (or choose not to receive 😉)

When you’re ready, you can turn Asana’s Email notifications off.

Most communication with your team can be more easily managed from Inbox. Just remember to check it often.

Congratulations! Now you’re ready to have a great work day with Asana.