Use subtasks to break up the work of a task into smaller parts, or to help divide up the work among multiple people by assigning them.
To create a subtask:
- Click the subtasks button next to the due date field in the right pane
- Or, press Tab+S on your keyboard after you select a parent task
- After you’ve created one subtask, select the subtask and press Enter on your keyboard to create another
Subtasks function like independent tasks with their own projects, assignees, and due dates, except that they’re embedded in a parent task. Completing a parent task will not complete the subtasks within it, they will need to be completed seperately and will remain greyed out within the parent task when completed.
To access and modify a subtask’s details, click the chat bubble icon next to the subtask’s name.
If a subtask contains comments, you’ll see the bubble icon with a number next to it
In the subtask details, you’ll see all the options and fields you’d see for a parent task: notes, assignee, projects, due dates, tags, attachments, comments, followers, and even more subtasks.
When viewing a subtask’s details, click on the parent task’s name near the top of the right pane to return back to the parent task’s details.
Subtask & Project Association
When a subtask is created, it does not inherit its parent task’s assignee, due date, nor is it directly associated with the project. Subtasks are not visible in the project’s list view, Calendar View, or progress chart unless the subtask is manually associated to the project.
To add a project to a subtask:
- Click the chat bubble to open up the subtask’s details
- Click the Task Actions button
- Select Add to Project from the dropdown menu
- Type the name of the project you wish to add the subtask to
To associate a subtask to a project
Press Tab+P on your keyboard to focus on the subtask’s project field
Once the subtask is associated with a project:
- The subtask will appear in the project’s list of tasks’
- The project’s name will appear in the subtask’s details
The subtask will also be reflected in the project’s Files, Progress, and Calendar Views
Subtasks are visible to anyone who can see the parent task. Read more about permissions in the permissions section of the Guide.
Convert Tasks into Subtasks (and Vice Versa)
To convert a task into a subtask:
- Both tasks must be in the same list in the main pane (a project, tag, or a My Tasks list)
- Click the task you want as the new parent task to load its details in the right pane
- Click and drag the task you want to convert into the subtasks section of the open details pane of the new parent
You can also do the reverse to convert a subtask to a task.
You cannot drag a parent task into its own subtasks.
- Click on the subtask you want to delete
- Click the three dot icon
- Select Delete Selected Subtask
Visit the Guide at http://asana.com/guide or contact Asana support: http://asana.com/support