Task assignee & followers

Every task can only have one assignee, while it can have many followers.

Both a task’s assignee and followers can edit the task.

The assignee field designates the task owner. Task assignees receive reminder notificationsreminder notifications Reminder notifications are sent to a task’s assignee as the task approaches or passes its due date. Read more as the task approaches its due date.

Each person’s set of assigned tasks will appear in their My TasksMy Tasks All tasks assigned to an individual can be found in their My Tasks list. Read more .  

Task followers receive notifications when the task is updated.

The task creator and task assignee are automatically added as task followers.

Task Assignee

To assign a task:

  1. Click the assignee field from the right paneright pane The right pane holds the details of a task or Conversation. Read more
  2. Begin typing the person’s name or email address
  3. Select the person from the autocomplete results

Press Tab+M to assign a task to yourself.

To unassign a task:

Hover over the assignee field and click the X icon that appears

Assign Copies

If you’d like to create the same task for multiple people, you can easily create copies of a task and assign them to each individual or an entire Team in your Organization.

To assign multiple copies of a task:

  1. Click the assignee field in the right paneright pane The right pane holds the details of a task or Conversation. Read more
  2. Select the assign copies icon

Enter a colleague’s name or any Team in your Organization or Workspace.

After clicking the Assign Copies button, the task will be duplicated and assigned to the various people or Teams you’ve chosen.

Assigning copies does not assign the original task to multiple people; it creates multiple copies of the task and assigns them to each person.

Task Followers

Follow a task to stay informed on the following changes to the task:

  • New attachmentattachment A file that is attached to a task or conversation. Read more added
  • New commentcomment Comment on a task or conversation to offer help, answer questions, and help move work forward. Read more posted
  • Someone heartheart Adding a heart is an easy way to express enthusiasm for a task, offer agreement to a comment, or express gratitude for a task completion. Read more the task
  • When the task is marked completecomplete To mark a task with a checkmark to indicate that it is done. Read more

Press Tab+F to focus on the followers field.

To follow a task:

Click the Follow Task button

Followers of task will receive notifications in their InboxInbox My Inbox displays activity on tasks, projects, or conversations a user follows. Read more and via email, according to their settings.

If you’re getting notifications for a task that you’re not interested in, you can unfollow the task.

To unfollow a task:

Click the Unfollow Task button

You can also add or remove other people as task followers.

To add or remove other followers on a task:

Click the + button in the followers field of the task pane

From here, you can either:

  1. Remove a follower by hovering over their name and clicking the X icon
  2. Add a follower by typing their name or email and selecting them in the autocomplete results

If you @mention another person in a task’s description or comments, they will automatically be added as a follower on the task.

Log in


Forgot password?

Sign Up

Please use your work email address, so we can connect you with your team in Asana.

Sign Up

Please use your work email address, so we can connect you with your team in Asana.

Try Now

Please use your work email address, so we can connect you with your team in Asana.

Buy Now

Please use your work email address, so we can connect you with your team in Asana.

Enter a work email address

This email looks like a personal email address. If you want to be connected with your team, please use your work email address.

Enter a work email address

Why are we asking? Continue with my email

Oops, we couldn’t sign you up!

We tried, but there was a problem creating your account. Please close this window and try again!

Hey there, we’ve already met!

Add link to

Error: Please select a workspace before adding link

Sorry, we don’t support this browser

Asana doesn’t work with the internet browser you are currently using. Please sign up using one of these supported browsers instead.

Asana Lessons

Learn the Asana basics in less than 15 minutes with these quick lessons


Tasks Lessons

Track all of your work

3 Minutes

My Tasks

My Tasks Lessons

Always know what to do next

3 Minutes


Projects Lessons

Work with teammates

3 Minutes


Inbox Lessons

Communicate even faster

3 Minutes

You can use tasks to track, collaborate on, and organize all your work.

Tasks can be to-dos, ideas, notes, or reminders.

Assign a task to yourself or a teammate.

Press Tab+M to quickly assign a task to yourself.

Add a due date so your deadline is clear.

Add instructions and expectations in the task description field.

Type @ to link to other tasks, people, conversations, or projects.

When you @mention someone, they’ll be added to your task as a follower.

Followers get notified when new comments or attachments are added.

Add anyone who needs to stay up to date on your task as a follower.

They can always unfollow to stop getting notifications on your task.

Add comments to ask questions or give followers updates.

Heart a comment to let followers know you’ve seen it.

Add relevant files or irrelevant GIFs as attachments.

You can also attach directly from Dropbox, Google Drive, or Box.

Create subtasks to break your task into smaller steps.

When you’ve added a subtask, press enter to add another.

Subtasks can contain all the same details as regular tasks.

Click the comment bubble to add comments or attachments to a subtask.

You can create tasks from any screen using your top bar.

Every Task has a unique URL to easily copy and share.

Congrats! Looks like you’re up to the task.

On to the next lesson!

Always know what to do next with My Tasks.

My Tasks is a list of every task assigned to you.

It makes managing your work simple.

Click on your My Tasks list and start typing to add tasks.

Like a text document, add a new line for each new task or paste in any list.

Forward to x@mail.asana.com to turn your emails into tasks

Asana will translate your email into a task, including your attachments.

New tasks will appear at the top of your list in New Tasks.

Tasks you add to My Tasks are private to you.

Click Make Public to share them with your team.

Prioritize tasks as Today, Upcoming, or Later.

Click on the blue dot next to the task, to quickly sort it.

Mark the tasks you’ll have time for Today.

Teammates can view your My Tasks list to see what you’re up to.

They’ll only see tasks you’ve made public or shared in a project (more on projects later).

Mark tasks due within a week as Upcoming so you can see what will be due soon.

On its due date, your task will move from Upcoming to Today.

Just like magic.

Mark tasks due in more than a week for Later.

They’ll be out of your way until their due date approaches.

Your tasks will move from Later to Upcoming a week before they’re due.

Keep My Tasks prioritized to always know what to work on and what’s coming next.

Now you know how to track and plan your work!

Next, learn how to work with your team in Asana.

Work together on groups of tasks with projects.

Projects help you track and organize the steps in a process or initiative.

Like an event plan, product launch, or editorial calendar.

Like My Tasks, simply click and type to add tasks to your project.

If you have your steps in a document or email already, paste in that list.

Add tasks to your project from email.

View your project’s unique email address from the project dropdown menu.

Add your tasks to other related projects.

Tasks can be included in multiple projects.

Add sections to organize tasks in a list project.

Type : at the end of any task title to make it a section.

Or, add columns to organize tasks in a boards project.

Drag and drop tasks between or within columns to reorder.

Assign your tasks and set due dates.

Never miss a deadline with your project calendar.

Drag and drop tasks on your calendar to change their due dates.

Add everyone who needs to stay updated on your project as members.

Project members will get notified of new conversations, statuses, and tasks.

Post conversations to make announcements or start discussions.

Your post will be sent to all project members.

Use Progress to see how your project is moving forward.

Set a project status to update your team on how it’s going.

The Project Owner will be reminded to set a status once a week.

Open and organize projects from your sidebar.

Favorite projects to pin them to the top of your sidebar.

Click the star button on the left of your project name to favorite it.

Create new projects from any screen using your top bar.

Now you can move projects forward with your team.

Just one more lesson before you dive in.

Communicate and coordinate faster with Inbox.

Check Inbox to quickly read and respond to your latest updates.

Inbox will notify you when you have a task due…

and when teammates update tasks, conversations, and projects you follow.

Open and respond to updates without leaving Inbox.

Click an update and you’ll have all the context you need to respond.

Archive updates you’re ready to dismiss.

Click the X that appears on the right of an update to archive it.

Open Archive to move dismissed updates back to your Inbox.

Click the arrow that appears on the right of an archived update to move it back to Inbox.

Unfollow tasks or projects to stop receiving updates about them.

In the end, you have control over the updates you receive (or choose not to receive)

When you’re ready, you can turn Asana’s Email notifications off.

Most communication with your team can be more easily managed from Inbox. Just remember to check it often.

Congratulations! Now you’re ready to have a great work day with Asana.