Task Basics

Tasks are the basic unit of action in Asana. You can follow tasks, assign them to yourself or others, add notes for context, or comment on them.

Task names are listed in the main pane and the task details (like due date, notes, and comments) load in the right pane.

Create Tasks

Create tasks quickly by typing them in a list in the main pane or by using our shortcut called Quick Add. You can also create tasks by sending a message from any email address associated with your account or via your mobile device.  

Task names are often the calls to action for the task, while more specific information resides in the task description, an editable field in the right pane, and discussion in the comments.

Type Tasks in a List

Think of Asana’s main pane as a text editor. Create and edit tasks by typing in the fields in the main pane.

To create a new task:

  • Select a line in the main pane
  • Press Enter on your keyboard
  • Begin typing the task name

Use Quick Add

Use Quick Add to easily create a task from anywhere in Asana.

To create a task using the Quick Add menu:

  1. Click the + button in the top bar
  2. Select Task

Press TAB+Q on your keyboard to open up the quick add task dialog.

From the Quick Add Task window, you can:

  1. Assign the task
  2. Associate the task to a project
  3. Identify the name of the task
  4. Add a task description
  5. Set a due date
  6. Upload an attachment
  7. Add followers to the task

If you forget to give the task an assignee or project, it will default as assigned to you so you can find it easily in your My Tasks list.

Task Actions

Take actions on a task by clicking the three dots in the right pane and selecting from the task action menu.

The option to Create a Follow-up Task is a Hack feature that must be enabled via your Profile Settings

Copy Tasks

To copy a task:

  1. Click the three dot icon from the right pane
  2. Select Make a copy…

From the Copy Task window:

  1. Identify the components of the task you want to see in the copy
  2. Select Create New Task

You can only duplicate one task at a time.

Merge Tasks

If a task closely resembles another, you will see a link to merge them in the right pane.

If you believe a task has been created before and we don’t prompt you to merge, you can merge them yourself:

To manually merge a task:

  1. Click the three dot icon from the right pane and select Merge Duplicate Tasks/li>
  2. Begin typing the task’s name you wish to merge with
  3. Locate the duplicate task in the results and select Merge Tasks

You will be navigated to the other task (its project will load in the main pane) and you’ll see an undo option at the top of the main pane.

The tags, followers, and hearts of the duplicate task will be added to the master task. The duplicate task will be marked complete and you will see the word “[Duplicate]” affixed to its name.

We will notify the following people about the merge via email (if they have email notifications turned on) or Inbox:  

  • The followers of the duplicate task
  • The creator and assignee of the master task

Attachments from the duplicate task will not be added to the master task.

Copy Task URL

To copy a task URL:

  1. Click the three dot icon from the right pane and select Merge Duplicate Tasks/li>
  2. Select Copy Task URL

Convert Task to Project

To convert a task into a project:

  1. Click the three dot icon from the right pane
  2. Select Convert to a Project

In the Convert to Project window:

  1. Enter the project’s name, identify what Team to create the project in, and indicate what fields you would like to convert†
  2. Select Convert

In Organizations, you also select what Team the project should be created in. By default, the project will be created in the same Team as the original task.

Your new project

After a task is converted into a project, many of its details will convert over to the new project:

Additionally, a link to the original task will be included in the project’s description.

Task attachments and task comments do not convert over and will remain in the original task.

The original task

A link to the new project will be included in the original task’s right pane.


After a task is converted into a project, the new project will inherit the original task’s permissions.

  • A public task will convert to a public project
  • A task that is private to you will convert into a project that is private to you

A task private to a group of Members will convert:

  • To a public project in a free Workspace, Team, or Organization
  • To a project private to a group of Members in a premium Workspace, Team, or Organization

Print a Task

You have the option to print out a specific task and its details:

  • Task Name
  • Assignee
  • Due Date
  • Description
  • Comments
  • Subtask names

To print a single task:

  1. Click the three dot icon from the right pane
  2. Select Print

Learn how to print an entire list of tasks here.  

Full Screen Mode

Enter full screen mode if you’d like to focus on a single task or presenting in a meeting.

To enter full screen mode:

  1. Click the three dot icon from the right pane
  2. Select Full Screen

Delete Tasks

If you create a task in error or decide it’s unnecessary, you can delete it.

There are three ways to delete a task:

  • From the main pane: click into/select the desired task and press Tab+Backspace on your keyboard
  • From the sidebar - drag the task onto the Deleted Tasks icon
  • From the right pane: Click the three dots icon and select Delete Task from the drop down menu

To delete a task from the right pane:

  1. Click the three dot icon from the right pane
  2. Select Delete Task

Deleted Tasks View

Deleted Items view allows the person whom created or deleted the task, subtask, or Conversation to restore it. This is the equivalent of a trash can or recycle bin on your computer.

Only tasks deleted by one of the methods described in the Deleting Tasks section above will appear in Deleted Tasks view. If the task description or name was deleted, check that task’s activity feed.  

To view and restore deleted tasks or subtasks that you created or deleted:

  • Click Show Recents and more… in the sidebar, near your Favorites
  • Click Deleted Items

Tasks and subtasks that you deleted or created will load in the main pane.

You’ll also find deleted Conversations in the Deleted Items view.


To undelete a task:

  1. Select Deleted Items from the sidebar (you may have to select Show More… to find this option)
  2. Locate the task you wish to undelete and click the trash can icon

Delete Permanently

To permanently delete a task:

  1. Select Deleted Items from the sidebar (you may have to select Show More… to find this option)
  2. Locate the task and click the task’s name
  3. Click the Delete Permanently button

Deleted Tasks in Search Views

You can include or exclude deleted tasks from any Search View:

  • Click the down arrow in the Search box in the sidebar
  • Enter your desired search criteria
  • Click Search by Another Field
  • Select Deleted
  • A new option to filter by “Non-deleted tasks” or “Deleted tasks” will appear

Task Permissions

Learn more about task permissions and how to adjust them in the Permissions article.