Project Owner & members

Each project only has one project owner, but can have many project members.

Both project owner and project members can add, remove, and edit taskstasksTasks are the basic unit of work in Asana. Tasks can represent any kind of work, break down work into smaller pieces, or store information.Read more in the project.

Both project owner and project members can update the project's statusstatusA way to update project members on the progress of a project. Status includes a color (red, yellow, green) and short summary.Read more and adjust the project's progress chartprogress chartA burnup chart that shows contrasts a project's incomplete and complete tasks over time.Read more as well as receive notifications about the project.

Project members

Keep yourself and your colleagues in the loop on projects by becoming project members.

Project members will receive a notification (via email or InboxInboxMy Inbox displays activity on tasks, projects, or conversations a user follows.Read more, depending on your notification settings) when:

  • The Project Owner updates the project statusstatusA way to update project members on the progress of a project. Status includes a color (red, yellow, green) and short summary.Read more
  • Someone creates or adds a new tasktaskTasks are the basic unit of work in Asana. Tasks can represent any kind of work, break down work into smaller pieces, or store information.Read more to the project
  • A new conversationconversationConversations are how users communicate in Asana. Start a conversation on any project or team page.Read more is posted in the project

You don't necessarily need to be a project member to see a project. Project visibility is determined by the project's permissions.  

Add project member

add project member

Add a project member

  1. Click the member profile icon in the project's header
  2. Enter the person's name or email address

add project member

You can add multiple people in the project members field. Once you've entered the person's name or email address, you'll be prompted with an Add Member button

All project members will receive email notifications for project deletions. It is not possible to turn these notifications off.

Deleted project notifications also contain a link to restore the deleted project.

Member notification settings

access project notification settings

Access member notification settings

  1. Click the member profile icon in the project's header
  2. Select Manage Member Notifications

project notification settings

From your Member Notification Settings, you can:

  1. Adjust notifications for any project member

In the project notification settings, there are three options to choose from:

  • status updatesstatus updatesA way to update project members on the progress of a project. Status includes a color (red, yellow, green) and short summary.Read more - notifications when the project owner updates the status of the project
  • conversationsconversationsConversations are how users communicate in Asana. Start a conversation on any project or team page.Read more - notifications when somebody posts a project conversation
  • tasktaskTasks are the basic unit of work in Asana. Tasks can represent any kind of work, break down work into smaller pieces, or store information.Read more Creations - notifications when tasks are created or added into the project

There are two categories of notifications in projects:

Triggered by project actions

  • Task added to a project
  • Project Owner changed
  • Project due date changed
  • Project story share - when somebody shares a project with you

Related to a project

  • Create a conversation - has its own Asana inbox thread
  • Create a Status Update - has its own Asana inbox thread
  • Invite accepted - when somebody accepts your invite

Email notifications for projects

Asana users receive email notifications when comments or @mentions are being made to a task they are collaborating on.

All Members of that project should receive email notifications when comments or @mentions are made.

For all project members to receive email notifications ensure that the project they are working out of has all the member's notifications boxes ticked in Member Settings.

However If there is a Project Owner change or a member request in a project, project members will only receive custom field notifications if they are collaborating on a task, or following a task where the field value has been changed.

Project Owner

One of the project members can become the project owner.

The project owner can update the statusstatusA way to update project members on the progress of a project. Status includes a color (red, yellow, green) and short summary.Read more to keep other members informed on the latest progress of the project.

project owner identification

The Project Owner can be identified in two places:

  1. In the About section of the project
  2. In the project's Progress ViewProgress ViewProgress View helps you track task completion in a project over time and get status updates from Project Owners.Read more

By default, the person who creates the project will be set as the project's owner.

Reassign Project Owner

change project owner

To change the Project Owner:

  1. Navigate to the project's Progress ViewProgress ViewProgress View helps you track task completion in a project over time and get status updates from Project Owners.Read more
  2. Click the current project owner's profile photo, enter another project member's name and select them in the typeahead that appears

Learn more about updating a project's status in the Progress ViewProgress ViewProgress View helps you track task completion in a project over time and get status updates from Project Owners.Read more article of the Guide.

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