Project Owner & members

Each project only has one project owner, but can have many project members.

Both project owner and project members can add, remove, and edit taskstasks Tasks are the basic unit of work in Asana. Tasks can represent any kind of work, break down work into smaller pieces, or store information. Read more in the project.

Only the project owner can update the project’s statusstatus A way to update project members on the progress of a project. Status includes a color (red, yellow, green) and short summary. Read more and adjust the project’s progress chartprogress chart A burnup chart that shows contrasts a project's incomplete and complete tasks over time. Read more , while project members will receive notifications about the project.

Project members

Keep yourself and your colleagues in the loop on projects by becoming project members.

Project members will receive a notification (via email or InboxInbox My Inbox displays activity on tasks, projects, or conversations a user follows. Read more , depending on your notification settings) when:

  • The Project Owner updates the project’s statusstatus A way to update project members on the progress of a project. Status includes a color (red, yellow, green) and short summary. Read more
  • Someone creates or adds a new tasktask Tasks are the basic unit of work in Asana. Tasks can represent any kind of work, break down work into smaller pieces, or store information. Read more to the project
  • A new conversationconversation Conversations are how users communicate in Asana. Start a conversation on any project or team page. Read more is posted in the project

You don’t necessarily need to be a project member to see a project. Project visibility is determined by the project’s permissions.  

Add project member

add project member

Add a project member

  1. Click the + button in the project’s header
  2. Enter the person’s name or email address
  3. Click the Add Member button

All project members will receive email notifications for project deletions. It is not possible to turn these notifications off.

Deleted project notifications also contain a link to restore the deleted project.

Member notification settings

access project notification settings

Access member notification settings

  1. Click the + button in the project’s header
  2. Select Member Notification Settings

project notification settings

From your Member Notification Settings, you can:

  1. Adjust notifications for any project member
  2. Remove someone from the project

In the project notification settings, there are three options to choose from:

  • Status UpdatesStatus Updates A way to update project members on the progress of a project. Status includes a color (red, yellow, green) and short summary. Read more - notifications when the project owner updates the status of the project
  • ConversationsConversations Conversations are how users communicate in Asana. Start a conversation on any project or team page. Read more - notifications when somebody posts a project conversation
  • TaskTask Tasks are the basic unit of work in Asana. Tasks can represent any kind of work, break down work into smaller pieces, or store information. Read more Creations - notifications when tasks are created or added into the project

Project Owner

One of the project members can become the project owner.

The project owner can update the statusstatus A way to update project members on the progress of a project. Status includes a color (red, yellow, green) and short summary. Read more to keep other members informed on the latest progress of the project.

project owner identification

The Project Owner can be identified in two places:

  1. The largest profile photo in the project’s headerheader The header is part of the user interface between the top bar and the main pane and lets users navigate projects. Read more
  2. In the project’s progress viewprogress view Progress View helps you track task completion in a project over time and get status updates from Project Owners. Read more

By default, the person who creates the project will be set as the project’s owner.

Reassign Project Owner

change project owner

To change the Project Owner:

  1. Navigate to the project’s progress viewprogress view Progress View helps you track task completion in a project over time and get status updates from Project Owners. Read more
  2. Click the current project owner’s profile photo or name
  3. Begin entering another project member’s name and select them in the typeahead that appears

Learn more about updating a project’s status in the Progress ViewProgress View Progress View helps you track task completion in a project over time and get status updates from Project Owners. Read more article of the Guide.

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