Understanding projects

Projects are lists of tasks. Use a project for a larger goal and a task for an action someone on your team needs to take in order to achieve that goal.

Create a project

create a project

There are three ways to create a project:

  1. Using the + button in the sidebarsidebar Use the sidebar to navigate to the dashboard, starred items, projects, and teams. The sidebar can be collapsed. Read more
  2. Using the Quick Add button in the top bartop bar The top bar appears at the very top of Asana above the header. Read more
  3. Using the project field in the right paneright pane The right pane holds the details of a task or Conversation. Read more

In Organizations, you must belong to a Team before you can create a project.

Set up your new project

new project dialog

In the New Project dialog, you will see fields for:

  1. Project Name - set the name of the project. You can also add a project descriptionproject description The project description is a place to provide teammates with the goals and overview of a project. Read more here to add some context to your project (this is an optional field)
  2. The teamteam A team is a group of people in an Organization who are working together on a collection of projects. Read more in which you want to create the project.
  3. Layout - choose how you want to view your project. You can either choose to view the project in a list or as a board.
  4. Project’s Privacy - set as a private project or as a project public to a Team or Workspace. You can adjust the project’s permissions after creating the project.

In Organizations, the create project button will auto-populate with the Team highest in your sidebar. Click the Team field to manually select which Team your project will be created in.

Once you have filled out these fields, click the Create Project button. Your new project will load in the main panemain pane When you select a project, tag, or person, you will see the relevant list of tasks in the main pane. Read more and also appear in the sidebarsidebar Use the sidebar to navigate to the dashboard, starred items, projects, and teams. The sidebar can be collapsed. Read more .

Project Permissions

Learn more about project permissions and how to adjust them in the Permissions article.

Find & access projects

accessing projects

There are many ways to access a project:

  1. From the list of projects in the sidebarsidebar Use the sidebar to navigate to the dashboard, starred items, projects, and teams. The sidebar can be collapsed. Read more
  2. SearchSearch Search allows you to find any task, project, or Conversation in your Workspace or Organization. Read more for the project’s name
  3. From the list of projects in Team PagesTeam Pages team pages allow users to see a list of members, conversations, projects, calendar, and settings associated with a team. Read more
  4. Anywhere the project is @mentioned@mentioned Type "@" followed by the name of a teammate, project, task, conversation, or tag to create a link to them in a description or comment field. Read more

access project from main or right pane

You can also access a project by clicking on its name from the main panemain pane When you select a project, tag, or person, you will see the relevant list of tasks in the main pane. Read more or the right paneright pane The right pane holds the details of a task or Conversation. Read more .

Move project to another Team

This action is only available for public projects in OrganizationsOrganizations Organizations connect everyone in a company using Asana based on a shared email domain. Read more . Private projectsPrivate projects Private Projects are visible to the Project Members only. Read more will need to be made public for the purpose of moving them.

You can only move a project to Teams you’re a full Member of.

move project to another team

To move a project to another Team:

  1. Click the drop down arrow
  2. Select Move to Another Team
  3. Select the destination Team (the checkmark indicates the Team the project currently resides in)

You can also move projects between Teams by dragging and dropping them in your sidebar.

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